HighbarTechnocrat
Uploaded on May 24, 2022
Construction industry is not only capital intensive industry it is also document intensive. Managing various business documents (engineering drawings, contract documents, legal documents, pre-qualification documents, correspondence, etc.) and standard documents (taxation, legal, power-of-attorney, bank guarantees, court cases, employee documents, etc.) is a Herculean task. Common challenges in this regard are as follows: 1. The filing system of physical documents is individual driven. In such cases retrieval of required documents also becomes challenging. Also the time required to search document is unproductive 2. Tracking ‘change history’ is a challenge for documents like contracts, engineering drawings 3. Document storage requires significant amount of storage space. Also the documents are susceptible to damage due to ageing
DocLife - COntract Communication Document Management System by Highbar Technocrat Limited
DocLife
Contracts Communication Document Management System
Need For Contract Communication Document Management
• No mechanism to track timeliness & compliance of to & fro client communications
• Scattered way of contractual documentation across projects
• Manage & retrieve Client correspondence across various projects
• Outward letters formats not standardized as per guidelines
• Unorganized review and approval system for client communication
• Difficulty to retrieve documents for particular event/subject for claims submission
• Manual tracking of document. Missing important communications with client
• Availability or frequent change of skilled resources at Project site for critical
communication
“We at Highbar with our deep understanding of infrastructure and real estate domain, has
developed an automated tool for contracts document management system “DocLife” to
have communication with clients in structured way & track each communication.
Benefits To Organization Critical contractual communication
are managed in system and Central
Person specific dependency is
repository of all contractual
reduced and Tracking of
communication
correspondence made easier
Authorized control of
Contractual SLA for contract document and
communications are Reduction in time
not missed and Ready leading to faster
availability of all response to client
critical documents for
Claims/EOT
Dashboards to
Reduction in time leading
take timely action
to faster response to
client
Key Features • Standardized letter formats for Outward communication
• Centralized document storage
• Flexibility to define and change folder structure
• Configurable approval workflow for Outward
communication
• Configurable alert mechanism for Inward communication
received
• Project specific document access control
• Escalation mechanism for pending approvals
Key Differentiator • Escalation mechanism for Un-replied incoming
communications of clients
Linkage of Pre-defined Flexible Escalation Centralize
Inward & templates for customization of mechanism for storage of
Outward structured workflow (no inwards documents
Communication communication programming communication
required)
Raising The Bar
Highbar Technocrat Limited
D-Wing, 14th Floor, Empire Tower, Reliable Cloud City,
Off. Thane Belapur Road, Airoli, Navi Mumbai - 400 708
Tel: +91 22 6279 2000 | Email: [email protected]
Website: www.highbartechnocrat.com | /highbartechnologies
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