Tips for choosing the right school management software
                                  
      
                                
                  
PAATHAM
Tips For Choosing The Right School 
Management Software
Right School Management Software
       School authorities all over the world are continuously engaged in numerous 
activities to efficiently manage school functions and provide a better educational 
experience to students. However, managing school affairs is not at all easy in this 
fast growing world. To better perform the functions of school management and 
assure parents of their child’s safety and progress, schools are using school 
management software nowadays. This software boasts a variety of features that 
improve the overall administration of schools. Now, let’s have a look on the top 20 
tips for highly effective school management software.
  
Some best tips which you can use while selecting school management 
software:
        Student Information :  Attendance, homework, discipline, grades, and achievements! 
Almost all the information regarding the students can be accessed easily using efficient school 
management software. Teachers can use the student database to avail basic information of 
students like grades, address, information regarding parents and siblings etc.
        
        Parent Access :  Being part of your child’s school activities and stay connected with their 
academic progress can be a difficult thing in this busy world.
       Benefits of Parent Portal
 Helps parents to actively participate in their children’s educational activities
 Provides up-to-date information regarding PTA meeting, grades, assignments etc.
 Provides great relief to teachers by providing students’ attendance report and progress cards to 
parents without any delay
 The feature of a direct line of communication to teachers helps students and parents to contact 
teachers in case of any doubts, questions, comments or suggestions
       
        Teacher Information :  Effective school management software not only helps in availing 
information regarding students but also provides information regarding teacher activities inside 
the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently etc. Also 
teachers can use their database to keep the details regarding class timings, student progress 
and classroom activities in one place. 
       
  Some best tips which you can use while selecting school 
management software:
 Artificial Intelligence Integration :  AI has slowly started to make its presence felt on our 
daily lives. In 2018, AI is has become part of many mainstream software. For effective school 
management software, one of the key areas with AI integration is School Bus Fleet Management. 
With Integrated AI features such as Auto Routing, Auto Optimisation and Auto Allocation, 
managing school buses has become much easier than ever before. So, check out if the software 
of your choice offers any AI features.
 Communication Facilities (Voice Messaging, E-mail, Chats, etc) :  To a great extent, 
student success depends on the effectiveness of communication among parents, schools and 
teachers. School management systems have Parent portal, which are capable enough to 
facilitate the communication process by sending text, voice messages and e-mails to a 
predefined set of parents and the whole school.
 Attendance & Timetable Management :  Attendance management is an important school 
administrative task and it requires teachers to spend a small chunk of time at the beginning of 
each class. Sometimes, it is difficult for teachers to manage the whole process of taking 
attendance and recording them accurately.
 Online Assessments and Assignments :  While term examinations are still relevant, it is of 
much help to teachers and students to test and learn the knowledge each student has acquired 
continuously. Online assessments and assignments are therefore very important. Teachers can 
provide individual assessments to each student looking at their level of knowledge if so required. 
Rubric-based assessments can be used by teachers for such purposes. So, this is an important 
feature for school management software to have.
       
  Some best tips which you can use while selecting school 
management software:
 Report Cards :  A Report Card represents a student’s hard work throughout the year and it is 
the most anticipated thing in an academic year. However, both the teachers and the school 
administration find it a time-consuming responsibility. School management software can help 
teachers and school authorities to streamline the process of generating report cards using an 
interactive database. With the already available information about a student’s class 
performance, attendance and exam results, the database completes the report card 
automatically.
 Fee Tracking and Online Payment :  Managing receipts and incoming payments, preparing 
bills, tracking several types of fees before applying them to the right student etc can be time-
consuming and difficult without proper software to handle the functions. A simple way to 
manage and deliver payments, charge fees and prepare bills is by using Smart Cards for 
payment system. It is easy and convenient to use.
 Admission Management :  Avoid keeping bundles of files as you can save all the data in a 
system. This method can help you to access the data immediately if required. You can do this 
with effective school management software. Such software is capable enough to manage the 
registration and admission process of both old and new students smoothly. This software can 
remove the difficulties caused by human errors and treats the new and old students differently 
based on the information provided.
 Profile Management :  School management system software efficiently performs profile 
management. It is one module of the system which is used to manage students, parents, staff 
and teachers. It captures information such as name and contact information of the users. Every 
user has unique login credentials to access.
  Some best tips which you can use while selecting school 
management software:
 Homework :  With this module, daily classroom homework assignments become easily 
available to students 24 hours a day. It also contains the date when it was assigned and when it 
should be submitted. In addition to these, teachers can also modify homework assignments and 
projects as per the requirements.
 Library Management :  This module is an effective solution to make school library 
management simple and effective. It has features such as find, search, issue and return books. It 
supports bar code & scanning capability to automate your library. It also includes reports of 
library members, daily issue register and much more.
 Transport Management :  Any effective school management software will have the facility to 
manage school transportation effectively. With this, you can keep track of each student’s route 
change history. They also display information such as students who has opted for school 
transportation without routes assigned to them. It ensures student safety by making sure 
whether a student is present on the bus or not and later submits the report to their parents.
 Use of Convenient Apps :  As smartphones are daily drivers these days, it is a given that any 
school management software worth its salt should make use of apps. Smoothly performing apps 
with the right feature sets make lives easier for students, teachers, parents and support staff.
  
Conclusion
    Paatham online educational portal has been designed with an aim to explore the 
future of education. Paatham provides an integrated platform for benefit of 
educational entities like students, faculty, schools and other educational institutes. 
Paatham acts like an intermediary for these educational entities. Some key apps 
that should be in School Management Software include Parent App, Teacher App, 
Fleet Management/Transport Manager App.
      These are some of the characteristics of highly effective school management 
software. So, what are your thoughts on the same? Please feel free to share them 
with us in the comment section.
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