HR Policy 
                     
  



  

HR Policies


  

What is a Policy

● A policy is a predetermined course of action 
established as a guide toward accepted objectives 
and strategies of the organization.

“A vision is formulated, business processes are 
analyzed, and policy and procedure systems to support 
the vision are born. As policies and procedures are 
written, approved, published, and implemented, the 
company’s vision is articulated”.


  

WHY DEVELOP A POLICY MANUAL

● Policy manuals are developed to help staff and 
management teams run the organization. In best use 
situations, policies play a strategic role in an organization. 
They are developed in light of the mission and objectives of 
the company and they become the media by which 
management’s plans, rules, intents, and business 
processes become documented and communicated to all 
staff. 

● Carefully drafted and standardized policies and procedures 
save the company countless hours of management time. 
The consistent use and interpretation of such policies, in an 
evenhanded and fair manner, reduces management's 
concern about legal issues becoming legal problems.


  

Objectives

● To provide fair, acceptable & efficient leadership
● To provide an opportunity for expansion & voice in 

management
● To strengthen & appreciate the human assets 

continuously by providing training & developmental 
programs

● To provide facilities & conditions of work & creation of
favorable atmosphere for maintaining stability of 
employment

● To attain an effective utilization of human resources in 
the achievement of organizational goals, etc


  

Connection between Mission and 
Policy

● Without policies boundaries and baselines related to the 
company’s missions and objectives would not exist. When 
developing your policies, you should start with your mission 
and objectives. A mission statement should be a clear 
statement about who your company is trying to serve. It 
should be a cultural reflection of the values, beliefs, and 
philosophy of the organization. It should be very brief and 
very clear so that everyone in the organization can 
understand it and so that objectives are seen clearly as steps 
to achieving the mission.

● Objectives are like goals; they direct the staff’s attention to 
important factors in running the organization and help define 
unique ways to enhance performance of individuals and the 
organization as a whole.


  

Various Types of Policies

● Employment Policies :-  These are the policies that guide hiring 
practices, orientation of new employees, compliance with employment 
laws, and confidentiality.

● Employment Status & Records:- These are the policies that 
define such issues as employment classifications, access to 
personnel files and guidance on how background checks and 
performance reviews are to be performed.

● Employee Benefits:- These are policies that explain employee 
benefits such as insurance, vacations, holidays, leave, and 
employee reimbursements.

● Payroll :- These are policies that are related to salary and 
wage administration including deductions, pay advances, and 
time keeping.


  

Various Types of Policies

● Workplace Guidelines:- These policies are quite varied and 
their purpose range from defining certain work arrangements such 
as flex time and telecommuting to offering guidelines on the use of 
company assets and record retention.

● Employee Conduct:-  These policies are guidelines that 
control employer behavior and conduct on the job. The mainstay of 
this section is a code of conduct but also important are policies 
regarding substance abuse, smoking, harassment, and workplace 
violence.

●  E-Policies:-  These policies guide staff in the use of the 
organization’s information technology. Policies defining acceptable 
and prohibited activities and use of e-mail and the Internet make up 
a majority of these policies