PMP Certification
                     PROJECT MANAGEMENT PROFESSIONAL
PMP® CERTIFICATION TRAINING
Study Facilitation Program (35 Contact Hours/ PDUs)
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PROJECT 
ORGANIZATION
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PROJECT MANAGEMENT – TRIANGLE
Three target Dimensions for Successful Project Management
Scope: 
The tasks required to fulfill the project’s goals
SCOPE
Cost: 
The financial constraints of a project, also 
known as
the project budget
Time: 
The schedule for the project to reach 
completion
TIME COST
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Client
Steering
Committee
Initiator and client of Project
Assign project manager and 
decide
On project organization.
Competence regulation of 
project Expert
manager.
Approve project and project
result/milestones
Involve affected departments Client Project Manager /
for Project Employee
the project
Sponsor
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Project Manager
Steering
Manage agreement of Committee
objective
with client
Responsible for achieving 
planned
project result and goals
Responsible for operative 
planning
and controlling of project in Expert
terms
of structure, process, schedule,
capacity and cost. Client
Make substantive decisions Project Manager /
Give instructions or job orders Project Employee
to
staff members within the Sponsor
project
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Project Employee
Responsible for the Steering
implementation Committee
of the assigned work packages 
and
tasks.
Technical and administrative 
tasks.
Finish assigned work units
correctly, in a time manner, 
and on Expert
budget
Coordination within the team 
and Client
with project manager Project Manager /
Report on work progress of the Project Employee
project
Inform project manager about Sponsor
risk
and target deviations
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Steering Committee
Steering
Committee
Supreme decision-making 
body of
the project organization
Supports the project 
management
and staff in planning and 
managing
the project Expert
Marks decisions that are 
outside
the competence of project Client
manager Project Manager /
Monitors project result and Project Employee
progress
Identifies plan deviations Sponsor
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Expert
Steering
Committee
Technical supervisors who 
provide Expert
their know-how and resource to
achieve the project objectives
Client
Project Manager /
Project Employee
Sponsor
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PROJECT ORGANIZATION – ROLL ALLOCATION 
Role of Sponsor
Steering
Committee
Internal support of the project
manager and project teams
Minimize acceptance problem 
and
resistors
Represent and defend the 
project in Expert
steering committee meetings, 
on
boards and at events. Client
Represent the project in public Project Manager /
project activities and Project Employee
publications
Sponsor
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PROJECT MANAGEMENT – PHASE MODEL
Overview of Activities During Project Implementation
Actual analysis / Output analysis Timing  and resource 
Goal setting / Goal Definition requirements
Domains of action / Task Project Marketing /  Reporting
clarification Project assignment / Kickoff
Feasibility analysis / Risk
General Planning Procedure planning / scheduling 
Action Plan / list of activities / Profitability analysis / risk 
milestones analysis
Project organization / team / Detailed planning
 responsibilities Project structure plan
Exchange of information / Identification of plan deviations
meetings / Staff management / team 
procurement development
Control / project controlling Employee motivation / control
Documentation / reporting Conflict management
Project acceptance / conclusion Resolution of the project 
meeting organization
Touchdown / rollout Costing / review / development
Variance analysis Final documentation
Experience backup / reporting
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PROJECT MANAGEMENT – SIMPLE PHASE MODEL
Overview of Activities During Project Implementation
PROJECT RELEASE IMPLIMENTATION
APPROVAL PLANNING
Initiatio Project Set- Plannin Realizatio Introductio Acceptanc
n up g n n e
PROJECT KICK OFF COMPLETION RELEASE DISCHARGE OF 
PROJECT IMPLIMENTAION PROJECT TEAM
CONSTRUCT RESULES
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PROJECT MANAGEMENT – PARALLEL PHASE MODEL
Overview of Activities During Project Implementation
Initiatio PROJECT 
n APPROVAL
RELEASE 
Project PLANNING
Set-up
RELEASE 
IMPLIMENTAION DISCHARGE OF 
PROJECT KICK OFF RESULES PROJECT TEAM
Planning
IMPLIMENTATION
Realizatio
n
COMPLETION Introductio Acceptanc
n e
PROJECT 
CONSTRUCT
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PROJECT MANAGEMENT – ITERATIVE PHASE MODEL
Overview of Activities During Project Implementation
IMPLIMENTATION
Initiatio Project Set-up Planning Realizatio Introductio Acceptanc
n n n e
PROJECT KICK OFF RELEASE DISCHARGE OF 
IMPLIMENTAION PROJECT TEAM
RESULES
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PROJECT MANAGEMENT – V MODEL
Overview of Activities During Project Implementation
DETAILING
System
Acceptance
Requirement
And Use
Analysis
System System
Architecture Integration
System Integration
Design Test
Software Unit
Architecture Test 
Software
Design 
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TIME 
PROJECT DEFINITION
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LINE AND STAFF PROJECT ORGANIZATION
Line Organization Of Company- Project Management Has No Decision Marking Or Managerial 
Authority
[ 1, 2, 3 project employee ]
       CORPORATE  
MANAGEMENT
     PROJECT  
STAFF
MANAGER
DEPARMENT A DEPARMENT B DEPARMENT C
1 2 3
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PROJECT ORGANIZATION – PURE PROJECT ORGANIZATION
Project staff work under the guidance of project management only
[ 1, 2, 3 project employee ]
Task force group or        CORPORATE  
autonomous project 
organization MANAGEMENT
STAFF
     PROJECT  
MANAGER DEPARMENT A DEPARMENT B DEPARMENT C
1 2 3 3 3 3
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MATRIX – PROJECT ORGANIZATION
Mix from with separation of responsibilities between project management and organizational 
lines.
Project management is fully responsible for the project and delegates responsibilities to the 
departments. [ 1, 2, 3 project employee ]
       CORPORATE  
MANAGEMENT
STAFF
DEPARMENT A DEPARMENT B DEPARMENT C
     PROJECT  
MANAGER
3 3 3
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PROJECT ORGANIZATION – INTERNAL STRUCTURE
Larger projects with Subproject Management
PROJECT INSTANCES PROJECT TASKS
STEERING COMMITTEE 
Control
of project
OVERALL PROJECT MANAGEMENT
Management
of project
Subproject Subproject Subproject 
Management 1 Management 2 Management 3
Subproject Subproject Subproject Implementation
Management 1 Management 2 Management 3 of project
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GOAL CRITERIA - SMART
5 Criteria That Define a Project Management Goal
S M A R T
SPECIFI MEASURA ATTAINBL REALISTIC TIME-
C BLE E BOUND 
Objectives have A goal It Should Be The objective The goal has to 
to be specific and achievement Attractive For The needs to be have time frame
positively should be Project Team To achievable in A 
described. measurable Reach The Goal realistic way
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TASKS MATRIX
Definition of Tasks, Competencies and Responsibilities
FUNCATION / ROLE MAIN TASKS COMPETENCESS RESPONSIBILITIES
Company’s interest (overall 
Contribution of company 
Client responsibilities), compatibility of development Project assignment the project with company 
Point of project review
strategy
Project planning and 
Schedule goals, cost targets and 
Project Manager organization of the project Signature authority quality objectives, Evaluation of resources
result
coordination of tasks
Project Employee Deadliness work package  Tasks related competence Professionalismcontent Support of planning
Project Committee Expertise, support of planning, Recommendations, decisions, Conflict – and problem solving interface management guidelines professionalism
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TEAM BUILDING PROCESS
Development process divided into 4 phases plus a resolution phase
1 ORIENTATION PHASE(forming)
4 GROWTH PHASE(performing)
2 CONFRONTATION PHASE(storming)
3 COOPERATION PHASE(norming)
5 RESOLUTION PHASE(adjourning)
COURSE OF TIME
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PERFORMANCE
GUIDING PRINCIPLES FOR PROJECT MANAGEMENT
Determine the guiding philosophy through guidelines and their implementation
Contribution of To elaborate on Time for staff Employee Assure enough Ensure adherence 
company personal appreciations motivation, foster compensation time to team rules
development development achievement for the team 
Point of project needs, skills and potential members
review problems of 
employees
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PROJECT MANAGER – RESPONSIBILITIES 
Description of Role, Tasks, Competencies and Responsibilities
    Clear definition of role and responsibilities of project     Decision-making competencies and allocation of 
manager staff
    Identifiable an supervisor       resources (exception: central and organization)
    Implementation of successful project management     Loyalty to the project and project team
    TASK
Clarification of project objectives and project contents Project controller (planning and monitoring cost, schedule
Organization of the project development and resources)
Planning and monitoring of the project Perform changes in the course of the project
Team management, role certification, conflict resolution and Motivate the project team through meeting and support
problem solving Market the project internally and externally
Creating and distribution of work packages Report to the Steering Committee/client through status
Decision on planning, project execution and project control reports
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SUBPROJECT LEADER-RESPONSIBILITIES 
Description of Role, Tasks, Competencies and Responsibilities
 
•Executes sub-tasks of project management and project implementation
•Independently manages a clearly identifiable part of the project 
•Delegates part of project management to other team members
•Cooperates closely with project manager
    TASK
Some responsibility as project manager, but only for a part of the project
Delegates work bundles in-house or the subcontractors
Controlling and regular reporting
Puts together status report for the project manager 
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PROJECT PLANNING
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PROJECT PLANNING-QUALITY PLANNING
Planning and Control of quality of Services and Results 
PERSONAL QUALITY
CUSTOMER ORIENTATION
PROCESS QUALITY AND PRODUCT QUALITY
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PROJECT SCHEDULE
Process flow of a small project 
Projject  IImpllementatiion
Error
PROJJECT  ANALYSIIS Rellease Conceptiion Qualliity  Assurance
Ok
PROJJECT  HANDOVER  
SUPPORT  \\  CARE
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PROJECT PLANNING - COMMUNICATION
Flow of Information Among all project parties
•Assignments •Assignments 
•Decision support •Approval
•Control information and project •Technical 
status STEERIING  information
COMMIITTE
E
EXPER
T  
PROJJECT  
MANAGER
CLIEN PROJECT  
T EMPLOYE
E  
SPONSO
R  
•Assignments
•Strategic decisions •Conditions and 
•Control information and project requirements
status •Strategic information
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PROJECT CONTROL
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PROJECT CONTROL
Project Control as Cycle
1 5 Conception of measures and 
Fine their implementation
planning
Cause analysis / 
Actual data / Inventory 2 4 determine deviations
3
Target / actual 
comparison
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PROJECT CONTROL
Project Management as Cycle
TARGET-
CONTRO ACTUAL 
L COMPARISO
N 
ACTUA CONTRO
L 
VALUE L 
S Function REVIEW
Construct
DECISIO
DEVELOPMENT ion 
IMPLEMENTATI N
ON Design 
Costs 
DEFAUL
TARGET Deadlines T
VALUES
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PROJECT 
CONCLUSION
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PROJECT CONCLUSION REPORT
Performance Analysis
PROJECT NAME / NO.
DATE  PROJECT START  PROJECT END 
AUTHOR  CLIENT  PROJECT MANAGER 
PROJECT MEMBER ,  ,  ….
PLAN NED PROJECT ACTUAL PROJECT RESULT DEVIATION / CAUSE
OPBJECTIVE (ACTUAL)
(TARGET)
Actual project assignment, Ascertained result of the Project Reasons and causes of deviations 
objectives and goals and responsible person
… … …
… … …
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PROJECT CONCLUSION REPORT
Deadline / Milestones
NO. DATE / MILSTONE DATE (PLAN) DATE (PLAN) DEVIATIONS / CAUSE
Reasons and causes of 
1    deviations and responsible 
person
2   
3   
4   
… … …
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PROJECT CONCLUSION REPORT
Budget / Costs
TYPE OF COST PLANNED COST ACTUAL COST DEVIATIONAS / CAUSES
Staff costs Reasons and causes of deviations and responsible 
(internal) 00.000 00.000 person 
Services (external) 00.000 00.000 …
Material 00.000 00.000 …
Travel 00.000 00.000 …
Advertising 
expenses 00.000 00.000 …
Rent 00.000 00.000
Hardware 00.000 00.000
Software 00.000 00.000
Equipment 00.000 00.000
Other cost 00.000 00.000
Total 00.000
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PROJECT CONCLUSION REPORT
Feedback / Survey Form
PROJECT NAME / NO. 
Project Team 1 Project Team 2 Project Team 3 Project Team 4
YOUR FUNCATION DURING PROJECT
Steering  committee Expert
How do you rate the quality of the job description 
and goal achievement by the team? Poor ü Average û Very Good û
How satisfied are you with the advice of project 
management and planning team? Unsatisfied û Average ü Very Satisfied ü
How do you rate your own contribution to problem 
solving and the success of project? Very low ü Average ü Very High ü
How satisfied are you with the implementation of û
the project’s adjectives? Unsatisfied ü Average ü Very Satisfied
How satisfied are you with the cost and time frame 
of the project? Unsatisfied û Average û Very Satisfied ü
Proposal 1
What specific suggestions and recommendations do 
you have for future projects? Proposal 2
Proposal 3
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THANK YOU!
PMP® CERTIFICATION TRAINING
Study Facilitation Program (35 Contact Hours/ PDUs)
www.vinsys.com | [email protected]