Project Management Tools and techniques- Tutorsindia.com 
                     Project 
Management  
Tools and 
An Academic presentation by
DTr. Neanccy Ahgensn, Heaid, Technical Operations, Tutors India  Group www.tutorqsindiua.coem s
Email: [email protected]
Today's 
DOUiTsLINcEussion
In brief Work Breakdown Structure 
What Is Project Management? (WBS)  CPM
Different Tools And Techniques of Project GANT
Management  Pre-Project Study T  
Triple Constraint of Project PERT
Logical Framework Approach (LFA) Responsibility Assignment 
Matrix  Agile Project 
Management
In 
brief
In this article, we are going to discuss some of the major project managent 
 tools and techniques which will make project management much easier  
than before. In order to identify future research topics, we have reviewed  
business & management field (recent peer-reviewed studies).
It is accomplished through the application and integration. Technological 
 advancements also plays a significant role in the creation of new 
project.
Project management is vital in any private, public and non- 
 profit organization.
Project management essentially makes it possible for the  
organization to do various activities within the planned  
What Is budget and time without compromising on the quality of the 
 outcome.
Project  
The Project Management Institute (2004) defines project 
Management  management as the “application of knowledge, skills, 
tools  and techniques to project activities to meet project  
? requirements.
It is accomplished through the application and integration of 
 the project management processes of initiating, planning,  
executing, monitoring and controlling, and closing”.
Different Tools And Techniques of Project 
Management
The project management tools are developed one after another based on the area of interest which  
can be utilized in both theory and practice that are enhanced and modified based on the application.
With the continuous technological changes, it is difficult to provide a single tool or technique
for  project management.
Technological advancements also plays a significant role in the creation of new project 
 management tools and techniques.
Each of the tools are utilized based on the management areas in which some tools are specialized  
only for specific phases of the project cycle while others are used for whole project cycle.
The first and foremost project management tool is the Pre- 
 Project Study, which is used to formulate a structure and 
to  check the feasibility of the project.
Pre-
It incorporates the utilization of SWOT analysis.
Project  
Study The feasibility study is done to compare the appropriate in which  the purpose of the project can be implemented.
This feasibility study involves the cost and time estimation,  
availability and requirements of sources and the possible risks in 
 the project cycle.
Triple Constraint of Project is one of the important  
project management tools utilized since it showcases
the three fundamental elements which decides the  
success or failure of a project: the scope of the project, Triple Constraint 
 time and cost/budget.
of  Project
These three factors significantly affect the quality of the 
 project and an imbalance among the three elements  
creates complexities in the project cycle.
Therefore, management of these factors is enhanced 
 as risk management, which represents the success  
and failure of the project.
Logical Framework Approach 
(LFA)
Another project management tool is the Logical Framework Approach (LFA) is 
 implemented at the beginning of the project.
LFA is primarily an analytical tool, which is oriented with the objectives of project planning 
 and management.
This tool is used to define the purpose of the project clearly, identify the necessary  
requirements, key elements needed for the project, analyze and facilitate the flow the  
communication between the parties and analyzing possible risks which affects the success 
 and failure of the project.
Work Breakdown Structure 
(WBS)
The Work Breakdown Structure (WBS) is another project management tool which is used in 
 the phases of the project cycle.
WBS is utilized to breakdown the project into individual activities such that each of the  
individual activity is assigned with time duration, labor and responsibilities based on the 
 nature of the activity.
Thus with the help of WBS, the project can be viewed from a perception of simple activities 
 listed in an order to multiple activities grouped into extensive work packages.
The Critical Path Method (CPM) is used to  
analyze the duration of a project wherein the project 
 is broken down into individual activities.
CP
M When CPM is utilized, it calculates the earliest start  and latest finish time of the individual activity 
based  on which the duration of the project can be 
planned  for subsequent activities.
GANT
T
Another effective tool is the Gantt chart, which utilizes the graphical representation of the 
 start, elapsed and completion times in terms of days, weeks and months of each individual  
task within a project.
These Gantt charts are excellent for keeping track of the progress of the project.
The estimated time period for completion of the project can be compared with the number of
milestones completed by the individual activity.
Also, Gantt charts are essential for formulating budget in a project.
PER
T
PERT stands for Program Evaluation Review Technique is a planning tool which is used for 
 controlling the tasks in a project.
PERT involves the estimation of time period based on three different time periods namely:
Optimistic time which is the shortest time period in which the task/activity can be completed;
Most likely time which has the highest probability of completion within the specified time;
Pessimistic time which is the longest time an activity takes for completion.
Responsibili The Responsibility Assignment Matrix (RACI Matrix) 
 or the Linear Responsibility Chart is the project  
ty  management tool used in assigning and displaying  
Assignment  different responsibilities and time frames for each of  the individual tasks assigned to the respective  
Matrix (RACI individual (Melnic & Puiu, 2011).
 Matrix)
Agile Project 
Management
The Agile Project Management tool is one of the new project management techniques  
used in the areas of software projects and also can be used in other areas of research with 
 suitable enhancement.
This tool is essentially utilized to enhance the project outcomes and it facilitates higher rates 
 of changes during the project implementation.
This technique mainly focuses on the contribution to customer and stakeholders by providing 
 high rates of flexibility and feedback and checking systems.
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