A Practical Guide for Managing Construction Closeout Documentation
                     ARC Facilities for Construction Projects
No more waiting for 
closeout packages.
When construction is finished, it’s time to move in and  
start working. Facilities professionals can’t afford to 
wait months for closeout documents. Operating without 
accurate information is risky, inefficient and costly.
ARC Facilities has solved this problem with a Construction Projects module that 
ensures your documents are organized, accurate, and available instantly at the 
end of each project.
Construction Projects is a monthly subscription service specs within 48 hours of the construction team’s response. 
that starts with your 100% construction drawings and Submittals and warranties are gathered and organized.
then organizes and maintains all drawing updates, The result? A single source of truth for always accurate, 
specifications, RFI communications, submittals and other always current renovation information. And, when 
project documentation in an easy-to-use mobile platform. your project is complete, closeout documentation is 
ARC reviews construction sets for completeness, logging instantly available.
any discrepancies. RFIs are posted to the latest plans or 
arcfacilities.com
ARC Facilities for Construction Projects
What’s included? Maintain Latest Set of Drawings:
ARC Professionals • D ownload drawings from the construction team.
work with your project • C heck the drawing sheets against the drawing index to ensure that the 
team to capture project proper sheets were transmitted from the construction team.
information during • C reate and publish a report of any discrepancies.
construction, organize it, • S heet names are linked on the Index sheet, providing instant navigation 
and deliver it in an easy to sheets.
to use mobile application. • C allouts are linked to details.
Maintain Latest Set of Specs:
• D ownload specification documents from the construction team.
• C heck naming of specification sections to ensure the division numbers and 
titles are accurate on the Table of Contents and the individual spec section.
• C reate and publish a report of any discrepancies.
• S ection titles are linked on the Index, providing instant navigation to sections.
RFI Management:
• P ost RFIs to latest plans and specs within 48-hours of receiving the response 
from the construction team.
• R eview the RFI and cloud changes where appropriate on the drawings 
or specs.
• R FI postings remain on the sheets throughout the project duration.
Mobile Access During and After Project Completion:
• C onstruction information is available to the facilities team.
• P rovides instant, anytime access.
• U nlimited user licenses.
Closeout Package at End of Project:
• M issing information is identified, and the project team notified.
• A ll documentation is available for transfer into the ARC Facilities Building 
Plans and O&M Documentation modules.
With Construction Projects, you are assured that critical construction project 
information is available when and where you need it – accurate, easily 
accessible and neatly organized.
ARC Facilities I 855-500-0660 I arcfacilities.com I [email protected]
Copyright © ARC Document Solutions, LLC 2021. ARC, ARC Document Solutions and the ARC logo 
are registered trademarks of ARC Document Solutions, LLC in the U.S. and/or other countries.
AFCON-0522-02