QR Code GPS Time Management & Free Payroll System (1 SGD_Month)
                     QR Code GPS Time Management & 
Free Payroll System (1 SGD/Month)
1. Introduction
Many small businesses struggle with the complexities and costs associated with 
traditional time management and payroll systems. Manual time sheets are prone 
to errors and manipulation, while expensive software solutions can be financially 
prohibitive. This proposal presents a cost-effective alternative that utilizes readily 
available technology to streamline these processes.
2. System 
Overview
The proposed system comprises three core components:
• QR Code & GPS Time Tracking: Employees clock in and out using a mobile 
app by scanning a QR code placed at the designated work location. The app 
simultaneously records the GPS coordinates to verify the employee's 
presence at the correct location.
• Time Management Dashboard: An online dashboard allows administrators 
to view
employee attendance records, generate reports, and manage employee 
profiles.
• Free Payroll System Integration: The time tracking data seamlessly 
integrates with a
free payroll system (e.g., a free tier of an existing payroll software or an 
3.QoRpe Cn-sooudrcee  so&lu tiGonP), Sau tTomimatineg  pTaryarocll kcailncuglations and generating pay 
slips.
1. Functionality
• QR Code Scanning: Employees use a dedicated mobile app (available 
on iOS and Android) to scan a unique QR code at their designated work 
location.
• GPS Verification: The app automatically records the employee's GPS 
coordinates upon scanning the QR code. This ensures that the employee 
is physically present at the designated location.
• Time Stamping: The system records the date and time of each clock-in 
and clock-out
event.
• Offline Functionality: The app can store clock-in/out data offline if there is 
no internet connection. The data is automatically synchronized when a 
connection is established.
• Geofencing (Optional):  A geofence can be set up around the work 
location. The app
will only allow clock-in/out if the employee is within the geofence.
3.2 Benefits
• Accurate Time Tracking: Eliminates manual errors and buddy punching.
• Location Verification: Ensures employees are at the correct work location.
• Real-Time Visibility: Provides administrators with real-time insights into 
employee attendance.
• Reduced Administrative Overhead: Automates time tracking and 
reduces the need
4.Tifomr mea nMuala dnataa egntery.ment Dashboard
1. Functionality
• Employee Management: Add, edit, and delete employee profiles.
• Attendance Records: ViewH anRd  eSxpyosrtt eemmplo yee attendance records.
• Report Generation: GeneraFtee raeptourtrs eons employee attendance, hours 
worked, and overtime.
• User Roles & Permissions: Assign different roles and permissions to users 
(e.g.,
administrator, manager, employee).
• Customizable Settings: Configure settings such as work hours, overtime 
rules, and holiday schedules.
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Managem ce Generati Roles & ble 
ent Records on Permissio Settings
Add, edit, and View and export Generate reports ns Configure settings 
delete employee employee on employee Assign such as work 
profiles. attendance attendance, different roles hours, overtime 
records. hours worked, and rules, and holiday 
and overtime. permissions schedules.
to users.
4.2 Benefits
• Centralized Management: Provides a single platform for managing 
employee time and attendance.
• Data-Driven Insights: Enables data-driven decision-making based on 
accurate attendance data.
• Improved Compliance: Helps ensure compliance with labor laws and 
regulations.
5.Free Payroll System Integration
1. Functionality
• Data Synchronization: Automatically synchronizes time tracking data 
with the free payroll system.
• Payroll Calculation: Calculates employee wages, taxes, and deductions 
based on the time tracking data and configured payroll rules.
• Pay Slip Generation: Generates pay slips for employees.
• Reporting: Provides reports on payroll expenses and tax liabilities.
2. Integration Options
• API Integration: Integrate with a free tier of an existing payroll software 
provider that offers API access.
• Open-Source Solution: Utilize an open-source payroll system and 
customize it to meet specific needs.
• CSV Export/Import: Export time tracking data in CSV format and import 
it into the
payroll system.
3. Benefits
• Automated Payroll: Automates payroll calculations and reduces the risk 
of errors.
• Reduced Costs: Eliminates the need for expensive payroll software.
• Improved Efficiency: Streamlines the payroll process and saves time.
6. Pricing (1 
SGD/Month)
The system is offered at a highly competitive price of 1 SGD per month per 
employee. This price includes:
• Access to the mobile app for time tracking.
• Access to the time management dashboard.
• Integration with the free payroll system.
• Basic technical support.
7.Technical Requirements
• Mobile Devices: Employees need smartphones (iOS or Android) 
with camera functionality.
• Internet Access:  Internet access is required for initial setup, data 
synchronization, and accessing the time management dashboard.
• QR Code Printer: A printer is needed to print the QR codes for each work 
location.
8. 
Implementation
The implementation process involves the following steps:
1. Account Setup: Create an account on the time management 
platform.
2. Employee Onboarding: Add employee profiles to the system.
3. QR Code Generation: Generate unique QR codes for each work location.
4. Mobile App Installation: Employees download and install the mobile 
app on their smartphones.
5. Training: Provide training to employees on how to use the system.
6. Payroll System Integration: Configure the integration with the chosen 
free payroll system.
9. 
Conclusion
This QR Code GPS Time Management & Free Payroll System offers a cost-effective 
and efficient solution for small businesses to manage employee time and payroll. 
By leveraging readily available technology, this system streamlines these 
processes, reduces administrative overhead, and ensures accurate record-keeping, 
all at an affordable price of 1 SGD per month. This allows businesses to focus on 
their core operations and growth.
Contact Us :
Cell No : +65 6238 3062, +65 3670 7279
WhatsApp : +65 8876 6151
Address : Exiga Software Solutions 
Pte Ltd 52 UBI Avenue 3 #05-38 
Frontier,
Singapore 408867
Mail : [email protected]
URL : https://exigasoftware.com.sg/our-products/qr-code-gps-time-
management-system- free-payroll-system/
By
Exiga Software Solutions Pte 
Ltd.