Roadshow Attendance Tracking System with Payroll Integration
                     Roadshow Attendance Tracking 
System with Payroll Integration
This document outlines a cost-effective roadshow attendance tracking system 
integrated with a free payroll solution, offered at a price of 1 SGD per month. It 
details the features, benefits, and implementation considerations for 
businesses seeking an efficient and affordable way to manage roadshow 
attendance and payroll.
Introductio
n
Roadshows are a vital marketing and sales tool for many businesses. Accurately 
tracking attendance at these events is crucial for measuring their effectiveness, 
generating leads, and managing staff time. Combining this with a streamlined 
payroll system further enhances efficiency and reduces administrative overhead. 
This document proposes a solution that achieves both, at a minimal cost.
System 
Features
The proposed system comprises two core components: an attendance tracking 
module and a payroll integration module.
1.Attendance Tracking Module
• Mobile App: A user-friendly mobile application (iOS and Android) for staff 
to clock in and out at roadshow locations.
• Geofencing:  Utilizes GPS technology to define virtual boundaries around 
roadshow
locations. Staff can only clock in/out when within the designated 
geofence, ensuring accurate location-based attendance.
• QR Code Scanning:  Option to use QR codes at roadshow locations for 
clocking in/
out, providing an alternative to geofencing.
• Real-time Attendance Monitoring: A web-based dashboard providing 
real-time visibility of staff attendance at all roadshow locations.
• Attendance Reporting:  Generates comprehensive attendance reports, 
including
clock-in/out times, total hours worked, and location data. Reports can be 
exported in various formats (CSV, Excel, PDF).
• Offline Functionality:  The mobile app should function even without an 
internet
connection. Data is stored locally and synchronized when connectivity is 
restored.
Role-Based Access Control:  Different user roles (e.g., administrator, 
manager, staff) with varying levels of access to the system.
• Customizable Roadshow Schedules:  Ability to define roadshow schedules, 
including dates, times, and locations.
• Automated Break Tracking:  Option to automatically deduct break times 
from total
hours worked.
• Integration with Calendar:  Sync roadshow schedules with staff calendars 
(Google Calendar, Outlook Calendar).
2.Payroll Integration Module
• Free Payroll Software Integration:  Seamless integration with a free and 
open-source payroll software solution (e.g., Odoo Payroll, or a similar 
platform).
• Automated Data Transfer:  Automatically transfers attendance data 
(hours worked, overtime, etc.) from the attendance tracking module to 
the payroll software.
• Payroll Calculation:  The payroll software calculates salaries, deductions, 
and taxes
based on the imported attendance data and pre-defined payroll rules.
• Payslip Generation:  Generates electronic payslips for staff, which can be 
accessed online or downloaded.
• Tax Reporting:  Provides reports necessary for tax filing and compliance.
• Customizable Payroll Rules:  Ability to customize payroll rules to 
accommodate different pay rates, overtime policies, and deduction 
schemes.
Be•nBeanfik tIntegration:  Facilitates direct deposit of salaries into staff bank 
s accounts
(depending on the capabilities of the chosen free payroll software).
• Cost-Effectiveness:  The 1 SGD/month pricing makes the system highly 
affordable for businesses of all sizes.
• Improved Accuracy:  Geofencing and QR code scanning ensure accurate 
attendance tracking, minimizing errors and discrepancies.
• Increased Efficiency:  Automated data transfer and payroll calculation 
streamline the
payroll process, saving time and resources.
• Real-time Visibility:  The web-based dashboard provides real-time insights 
into staff attendance, enabling better management and decision-making.
• Enhanced Compliance:  Accurate attendance records and payroll 
calculations help
ensure compliance with labor laws and regulations.
• Scalability:  The system can be easily scaled to accommodate growing 
roadshow operations and staff numbers.
• Reduced Administrative Overhead:  Automation reduces the manual 
effort required
for attendance tracking and payroll processing.
• Data-Driven Insights:  Attendance reports provide valuable data for 
analyzing roadshow effectiveness and optimizing resource allocation.
Implementation 
Considerations
• Payroll Software Selection:  Carefully evaluate different free payroll 
software options to ensure they meet the specific needs of the business. 
Consider factors such as features, ease of use, and integration capabilities.
• Geofence Configuration:  Accurately define geofences around roadshow 
locations to
ensure accurate attendance tracking.
• Staff Training:  Provide adequate training to staff on how to use the mobile 
app and clock in/out correctly.
• Data Security:  Implement appropriate security measures to protect 
sensitive
attendance and payroll data.
Integration Testing:  Thoroughly test the integration between the 
attendance tracking module and the payroll software to ensure data is 
transferred accurately.
• Compliance with Local Laws:  Ensure the system complies with all relevant 
labor laws and regulations in the countries where roadshows are 
conducted.
• Internet Connectivity:  While the mobile app supports offline functionality, 
reliable
internet connectivity is required for data synchronization and real-time 
monitoring.
• Mobile Device Compatibility:  Ensure the mobile app is compatible with a 
Pricwinide range of mobile devices (iOS and Android).
g
The system is offered at a flat rate of 1 SGD per month per user. This includes 
access to both the attendance tracking module and the payroll integration 
module. This price excludes any potential costs associated with the chosen free 
payroll software (e.g., optional paid features or support).
Conclusio
n
This roadshow attendance tracking system, integrated with a free payroll 
solution and offered at 1 SGD per month, provides a cost-effective and efficient 
way for businesses to manage their roadshow operations. By automating 
attendance tracking and payroll processing, the system helps to improve 
accuracy, increase efficiency, and reduce administrative overhead. The real-
time visibility and data-driven insights provided by the system enable better 
management and decision-making, ultimately contributing to the success of 
roadshow campaigns. Careful planning and implementation are essential to 
ensure the system meets the specific needs of the business and complies with 
all relevant regulations.
Contact Us :
Cell No : +65 6238 3062, +65 3670 7279
WhatsApp : +65 8876 6151
Address : Exiga Software Solutions 
Pte Ltd 52 UBI Avenue 3 #05-38 
Frontier,
Singapore 408867
Mail : [email protected]
URL : 
https://mobiworkforce.com.sg/roads
how-attendance-tracking-
system/
By
Exiga Software Solutions Pte 
Ltd.