Top Features of the In-Depth Analysis of Workday Payroll Training
                     Top Features of 
the In-Depth 
Analysis of 
Workday Payroll 
Training
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Introduction to Workday 
Payroll Training
 Setting up payroll requirements according to the specifications of customers 
is an important part of the Workday Payroll Training program. As a Workday 
consultant, you need to be aware of the existing features in the payroll 
module of Workday and know how to perform earnings and deductions in 
the calculation engine, set up payroll whilst establishing roles and 
configuring security for the same. Though the basics of payroll accounting 
and setup are covered in Workday HCM, one needs to undergo the Workday 
Payroll training program separately to understand all the relevant concepts 
thoroughly and practice as required. Institutes like ERP Cloud Training
 provide additional coverage of concepts in Workday HCM and Finance in 
the instructor-led live training pertaining to this course.
Workday Payroll Training 
Process Workflow: An Overview
 The payroll process workflow consists of input worker data, 
calculation of payroll, reviewing results, completing payroll, 
and the settlement of payroll.  These elements are an 
essential part of the processing framework and they need to 
be configured before running regular payrolls in the system. 
The period schedule relates to the ‘when’ aspect of the 
process. It constitutes the frequency of processing, start and 
end dates of the period, payment dates and the forwarding 
of accruals.
Workday Calculation Engine and setting up of the 
Workday Payroll Processing Framework
 Workday calculation engine is known as the foundation of 
Workday payroll training which provides elements for 
defining payroll calculations, business logic as well as 
rules governing such calculations. There are four 
categories of calculations in this engine inclusive of 
calculations that return numeric values, calculations that 
return date values, calculations that return Boolean value 
and specific payroll calculations.
Earnings, Deductions, and Net Pay 
Validations
 Earnings and deductions help in performing complex payroll 
calculations. There are one-time earnings which may have or have 
not been set up by the compensation side and recurring earnings 
which are inclusive of base pay, allowances, benefits and the like. 
Prerequisites in earnings include the setting up of compensation, 
benefit plans, time-off plans, calculation tags and the setting up of 
tenant to support multiple jobs. Deduction prerequisites include 
setting up payroll, benefit plans and the configuration of tenant. The 
terms ‘earnings’ and ‘deductions’ are referred to as ‘pay 
components’ in Workday.
Setting up Federal, State, and Local Tax 
Reporting and withholding orders
 Workday provides and maintains information on default federal, state and 
local tax data. There are several steps in the setting up of taxes including 
setting up the company’s federal tax ID, reviewing the pay component 
groups, setting up federal taxes, state taxes and local taxes and entering 
worker-specific data to manage wage tax components. The prerequisites for 
tax reporting consist of worker company assignments, worker personal data 
and the verification of the personal as well as resident states. The Workday 
delivered tax data is to be used for setting up of the various taxes. When an 
employee lives in one state and works in another, Workday checks for valid 
reciprocity agreements between the states. There is also an option to 
represent multiple work tax jurisdictions for reporting in Workday.
Setting up Payroll time, accounting, 
banking, and settlement
 To set up time to payroll, the time should be tracked using 
Workday Time Tracking and such pay should be calculated relevant 
to the number of hours. The data retrieval elements involved are 
approved time sheet for earnings of sub period, approved time sheet 
for hours of earnings and time calculation tags. You can also run the 
retro pay calculation process before running payroll to include time 
outside the defined time period. All the corrections to time need to 
be approved before running the retro calculation process. Once you 
have reviewed the mapping of calculation tags, you can proceed to 
set up payroll accounting.
Setting up roles, security, and business 
processes
 Workday’s object management system has set up 
configurable security roles in Workday to access the 
application data. The security administrator can grant 
passwords to access applications, compensation partners 
can set up compensation roles, and provide access for 
viewing compensation data. Security groups also help in 
adding tasks and groups to business processes. There are 
various types of security groups classified as user-based, 
job-based, role-based, location-based, etc.
Payroll input processing, off cycle 
processing and reporting
 Using payroll input processing, changes can be made 
in the current on or off cycle payrolls. The payee data 
is entered into Workday with the help of payroll input 
processing to generate accounting, reports and aid in 
the processing of payments. The process comprises of 
payroll input, running retro pay, running payroll 
calculations, reviewing accounting results, completion 
of run pay, settlement of payments, and tax 
integration and garnishments.
Contact us
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Email:
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