The Importance of Public Records Archiving
                     THE IMPORTANCE OF 
PUBLIC RECORDS 
ARCHIVING
THE IMPORTANCE OF PUBLIC RECORDS 
ARCHIVING
• Public records archiving is very important for both small business and large organizations. Every 
document is vulnerable to being destroyed or corrupted either maliciously or by accident, or by a natural 
disaster such as a fire. Paper documents can be lost through human error, theft or an act of God. 
Electronic documents can be compromised by security threats, power failure, software and hardware 
failure or computer malfunctions. Correctly archiving documents can prevent all this and give you peace 
of mind. Should the worst happen, you can be sure that your data will not be affected.
• There are various reasons why public records archiving is important. First of all, properly archiving 
documents means that your employees will have quick and secure access to the information they 
require, something that will in turn lead to less downtime and fewer delays. You can use records 
management software to store, manage and access your records. With this software, you can securely 
access digital documents from anywhere provided that there is an internet connection. You can also gain 
real-time updates when people access or amend a document or request for a document to be retrieved. 
THE IMPORTANCE OF PUBLIC RECORDS 
ARCHIVING
• Another reason why public records archiving is important is that it makes it easier for 
record auditing and retrieval for legal reasons. An audit involves examining the records of 
a company to confirm that they are accurate.  In case you are audited externally, the 
auditing firm will want to see documents such as board meeting minutes, expenses forms 
and receipts, contracts, payroll reports and records of cash expenditure. Failure to provide 
these documents puts you at the risk of making the auditing process longer and more 
expensive, and you could also be fined. With records archiving, the process becomes 
quicker and easier for auditors because they will have instant access to the information 
they need. 
• For more information on the importance of public records archiving, visit our website at 
https://www.telemessage.com/
THE IMPORTANCE OF 
PUBLIC RECORDS 
ARCHIVING