What does Human Resource Management System do? Why does every company need HRMS software?
                     What does the Human Resource 
Management System do?
Why does every company need HRMS software?
Know how Cloud HR Software Solutions have changed 
the Human Resource Landscape
Recruitment app & Interview scheduler
• It all begins with a smart recruitment portal where candidates can submit their resumes effortlessly to apply for 
various available positions. 
• A HR cloud Software will scan these resumes for keywords relevant to job requirements and send an alert to the 
recruiter for a possible fitment. 
• This avoids manual scanning of hundreds of resumes for the right candidates.
•  Interviews can be scheduled automatically with candidates, depending on the availability of both parties or the 
hiring Manager
Documentation scanner & Appointment letter
• In a Cloud HR Software, the selected candidate can be asked to submit any other documents for validation 
purposes.
• These documents can be routed to external service providers for background verification. 
• Based on the feedback received, the appointment letter can be issued to the candidate online via encrypted mail 
for data security purposes. 
• The candidate can digitally sign the letter of acceptance while the documents can be stored for future references.
Onboarding & Payroll inputs
• The latest HR Software Solutions over complete automated onboarding module that requires 
minimal or zero physical interaction.
•  Once Onboarding of the employee happens, joining data and banking details of the new joinee will 
be automatically transferred to the 
• Payroll department for further processing, including the compensation details.
Attendance data & Leave quota generation
• Tracking leave and attendance is no more a strenuous and time-consuming Human Resource work. 
• The payroll department will create an employee account with their attendance and leave information 
for the employee while the System will compute leave quota based on the date of joining.
Mandatory or Functional training scheduler
• With a Cloud HR Software, companies can efficiently conduct regular compulsory training for their 
employees and schedule a training calendar for each employee to track it for compliance.
• Additionally, functional managers, too, can schedule training for their team members.
Payroll management
• One of the most critical functions of HR is the processing of Payroll. 
• Collecting & collation of pay inputs, computation of pay, statutory compliances, payslips, bank file transfer, 
accounting, reports or MIS, etc. can easily be managed through HR Software Solutions.
Performance evaluation, Salary changes, Promotion management
• Employee performance assessment is one of the vital functions of Human Resource. 
• In the past, this process involved a considerable amount of paperwork and data collection that 
consumed a lot of productive hours. 
• Now, with Cloud HR software, employee performance can be tracked real-time
• An employee's life cycle can be entirely managed within the Cloud based Human Resource 
Software. 
• Performance goals and achievements can be tracked for recommending salary changes or 
promotions in many deserving cases. 
• The updated data is then automatically sent to Payroll for further processing.
Employee Engagement, Incentives, Rewards & Recognition
• Cloud based HR systems engage employees with advanced mobile technology to communicate and 
collaborate on the go. 
• HR can broadcast important information and company update to employees in bulk in just a few 
clicks. 
• Additionally, employees can access all information related to their salary and benefits anytime from 
anywhere.
• The software provides employees with a secure platform to collaborate and communicate across 
departments quickly and effortlessly. 
• The System can be configured to automatically compute mandatory bonuses or sales/production 
incentives on a pre-determined formula or specified period. 
• Rewards or recognition can be stored in the employee profile for any references or payment through 
Payroll.
Benefits tracker, Life/Medical insurance tracker\
• Employee benefits such as gratuity, ESOPS, provident fund, etc. can be effortlessly managed 
through Automated Software Solutions. 
• Other benefits such as life/ medical insurance enrolments, nominations, claims, etc. can also be 
included.
Statutory compliance
• All salary related compliances can easily be handled by linking the payroll system to external 
systems such as government websites and banks for online transactions. 
• Relevant reports can also be generated at a summary level as well as in minute detail.
Employee Queries, Policy, HR rules, and procedure library
• Employees will be able to view different HR/Payroll policies or procedures at any point in time as a 
single source window. 
• New technologies such as AI have helped HR introduce chat-bots where the System automatically 
responds to standard queries from employees regarding their pay or HR-related laws either by voice 
or text. 
• The System acts as an enormous library of data and files of each employee or transaction, which 
further helps in easily retrieving any data for reference or audit.
Quick and easy software implementation
• Sometimes the latest technology can also be overwhelming for the HR professionals to adopt an 
implement. 
• However, SaaS HR Software is easy to deploy as they come in a DIY format. 
• Most of them do not require any hand holding and are comfortable and straightforward compared to 
the traditional HR Software Solutions.
•  A SaaS HR Software Solution consolidates all the critical human resource functionality in a single 
cloud-based platform. 
• This makes the HR work easy as compared to the traditional on-premise software solutions.
• Know how greytHR offers you an end-to-end HR and Payroll solution.
Visit greytHR website.
Reference Link