Employee Referral
                     EMPLOYEE 
REFERRAL POLICY 
An overview
INDEX 
 Definition of  Employee Referral Policy
 How to motivate employees to refer  candidates
 Advantages  of employee referral
 Guidelines for employee referral
 Payout  Matrix
 Responsibilities
DEFINITION OF EMPLOYEE 
REFERRAL
 According to Wikipedia employee referral can be 
explained as: It is an internal recruitment 
method employed by the organisation to identify 
potential candidates from their existing 
employee's social network. An employee referral 
scheme encourages a company's existing 
employees to select and recruit the suitable 
candidate from their social network.
HOW TO MOTIVATE EMPLOYEES  TO REFER  CANDIDATES
Provide proper training 
Keep employees updated about the vacant 
positions
Process  Simplification
MOTIVATION TO EMPLOYEES 
CONTINUE....
job description should be 
easy to understand
Communicate with referring employee
Send them Thank you email 
SOME MORE WAYS TO 
MOTIVATE EMPLOYEES
Incentivize the referral programme 
● Link perks and other rewards with employee referral 
Try best from employer side to have the 
holistic culture in the organisation
● Make Conducive culture 
ADVANTAGES OF EMPLOYEE 
F
REFERRAL os
Q te
u ri
Appre al ng 
ciable it p
emplo Ry osyer e iti
brand Hid ve ri cTur
Better uncg ults
emplo e t
d uryee we
engag ti or
ement Lmoe Hthw i
to y
Reduc er 
gh
hi er 
tion in tur di
cost of rn
e
ve
hiring ov rs
er it
ra y
te
GUIDELINES FOR EMPLOYEE 
REFERRAL
  Employees should mention their name and code while 
referring a candidate
 An employee can provide maximum 3 referral in a year
 Only an active employee is eligible to receive employee 
referral amount 
 In case the employee has resigned during 3 months from 
the date of joining of the candidate referred, he/she will 
not be eligible to referral amount
 Resume sourced by the candidate will be valid for a time 
period of 3 months
 If 2 employees have referred the same candidate only the 
employee who has first referred will be eligible to receive 
referral amount
GUIDELINES CONTINUE.......
 Submission of a resume to recruitment team is the 
responsibility of employee referring the candidate
 The interview and selection process will happen on merit 
basis only 
 No special advantages would be given to the referred 
candidate
 Candidate directly approaching the HR for submission of 
resume will not be considered for employee referral
 An employee cannot refer any family member or blood 
relative or former company employee
 No referral will be considered in case the candidate 
resume exist already in the database
SOME MORE GUIDELINES
 Hiring process must be completed within 90 
days of referring a candidate
 Senior management and HR are not allowed 
to make any employee referral
 All Hiring decision will be kept confidential
 The referral employee will be informed only 
once the referred candidate has been finally 
selected
PAYOUT  MATRIX 
                                      Level                               Referral  Amount 
                                         4                                        40,000
                                         3                                         25,000
                                         2                                          15,000
                                          1                                          10,000
RESPONSIBILITIES 
S. No        Activities           Timeline         Responsibility 
                     1.      An existing      The interview and    Employee  referring 
company employee selection process the candidate 
refer a candidate by must be completed 
adhering to within 90 days from 
“employee referral  the date of referring 
policy” the candidate
                     2. The Complete review        
of the details by the          4 days    Recruitment  Team 
recruitment team
                        3. To get the hiring  
approved from HOD,          5  days   Recruitment  Team 
immediate manager 
and send to HR.
                       4. Payment  approval           
was taken from Head          2  days   Recruitment team 
HR
Sending  approval to 
                       5. HR  for payroll          5 days   Payroll  Team 
processing