Job Analysis 
                     Job Analysis
Flow of Presentation
1.  Concept of Job Analysis - Meaning & its Definition
2.  What is Job Analysis in HRM (Human Resource Management)?
3.  How to Conduct a Job analysis?
4.  Job Analysis Process & Steps
5.  Job Analysis Methods & Techniques
6.  Job Analysis Tools
7.  Purpose or Objectives of Job Analysis
8.  Benefits and Importance of Job Analysis
       
   Job Analysis – Concept, Meaning & its Definition
What is Job Analysis?
It is a way to determine the Definition by Blum
duties and responsibilities of 
the employees It is accurate study of various 
components of jobs, it is not 
only related with the analysis 
of duty and condition of work 
but also it provides 
information about individual 
qualification of the  employee
  What is Job Analysis in HRM?
Job Analysis consist of two components- Job description and Job specification.
• Job description is more focused towards task, duties and responsibilities 
• Job SpecificRaetion is related to employees skills, abilities and professional 
so Em
information. Wur or otio Me
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Re g Abi stat al 
qui litie e hist
Du Co s re
tie ndi
ory
Jo and d
s tio
Job 
b skilPro Spen De ls fess cifi
scr ion catiJo
ipt al on b 
titl ion 
info Per
rm son
e Job atio al 
su n Inf
m or
ma mat
ry ion 
  How to Conduct a Job analysis?
Job Analysis starts with data collection and end with preparation of
Job description and job specifications. It supports various HR functions. 
Source of Preparation of Data Collection Job Data Preparation of Functions of HR 
Data Methods Job Description
Job Department 
specification
● Interview ● All job ● Professiona
● Task ●
● Observatio related and l and All function 
● Employees ● Duties of hiring 
n employee personal 
● Supervisor ● Responsibil and 
● Questionnai related information 
re information ities of employee rewards
  Job Analysis Process & Steps
● Information related to job is gathered at 
Organizational Job Analysis
organizational level. 
● A sample job is selected for detailed job 
Selection of sample job
analysis.
● All job related data is collected using methods 
Data collection
like interview, survey and observation.
● All the job related information which reforms 
Job description
the way job is performed
● All employee related information determining 
Job specification
who is the best fit for the job. 
Job Analysis Methods & Techniques
Dat There are different data 
a collection methods for job 
colle analysis-
ctio Observation, actual 
n performance of job are time 
met consuming. 
hods Questionnaire method is most 
for preferred method along with 
Job 
anal computerized job analysis 
ysis 
   Job Analysis Tools
   O*Net Model: simultaneously list all the data- Collects employees related data
   FJA Model: Functional job analysis- it is based on work oriented approach
   PAQ Model: Position analysis questionnaire listed in survey for employees
   Competency Model: Collect the expertise of employee. 
   Job Scan: Works on personal dynamics
Purpose or Objectives of Job Analysis
To determine efficient and effective method to execute a job
To improve job satisfaction of employees
To identify the needs of training and the core areas on which training should 
be given 
To develop a performance measurement system
To match specification of employees with the job role they are offered 
during selection process.
To provide standardized way to calculate the job compensation. 
To avoid ambiguity regarding the job duties and responsibilities of 
employee.
Benefits and Importance of Job Analysis
 Human Resource Planning: It helps to determine the no. of employees to be hired.  
 Recruitment and Selection: It directs the hiring process by suggesting employee specification.
 Training and Development: It helps to determine the training need of employees
 Placement and Orientation: It supports the orientation program
  Job Evaluation: Job analysis is often linked to compensation.
 Performance Appraisal: It helps to design job standards and rewards linked with it
 Personnel Information: It provides all the information related to employees
 Health and Safety: It is suggest the ideal work conditions for the employees
       To know more about Job Analysis and & 
                 detailed understanding about 
          Human Resource Management 
                      and HR Functions.  
                           Please visit    
   
         
           www.HRhelpboard.com
Thank You