Job Specification in HRM
                     Job Specification
Meaniing-The  skill , Job Specification ills, knowlledge  and  
Meaning and abiilliitiies  requiired  to  perform  a  partiicullar  
Definition job  
  Defiiniitiion-
A  statement  about  
qualliifiicatiion  &  
characteriistiics  of  
emplloyee  requiired  to  
perform  the  job  iin  a  
riight  way..  
Components of Job 
Specification
Educational qualification
Experience
Skills and knowledge
Characteristics and personality traits. 
Steps to Write Job 
Specification 
 Step- I Decide the educational qualification for the  Step- V Verification of the draft of the job 
job specification from the people working in the same 
 Step -II Decide the work experience and other domain
relevant experience required to perform the job  Step VI Circulation of Job specification among the 
 Step- III Decide the skill and knowledge which is HR department 
mandatory to do the job in a right manner
 Step IV- Decide the personality traits and attributes 
which are supportive for the job profile 
Purpose and 
Objectives Job 
Specification 
Purpose of Job Specification  Objectives of Job Specification 
 Helping candidates to decide if they are eligible  Underline the special skills and efforts essential 
to apply for the job to complete the task
 Fix the selection criteria for the recruitment  Provide framework for recruitment and 
team selection purpose
 Documentation about job role and skill set  To minimize the resume sorting time during 
required to perform the job recruitment process
 To set a standardized goal for the job profile  To compare the actual performance of the 
and convey the expectation to the employee employee with the set goal during appraisals. 
Disadvantages of Job 
Specification 
Creating job specification is a time consuming process
 Job specification is relevant for some duration only, it needs to be updated with change in technology and 
market scenario
 It can only cover the possible type of employee required to perform the job but can’t predict them as a best fit. 
Thank You