Mobile Phone Policy
                     Mobile Phone Policy 
Outline                                      
 Brief Introduction of the policy
 Need  for  a cell phone policy
 Its  Objective 
 Eligibility & allotment of mobile device
 Important details on mobile phone policy
 International  Calling 
 Reimbursement  process of mobile phones
 Pros of having a mobile phone policy
 Revision & Explanation of policy
Introduction to mobile 
policy
 Company owned mobile phones given to 
employees whose job demands the same
 Policy  talks about consent, allotment, billing, guidelines, 
limitation, use & usability, entitlement for handsets, 
reimbursement of mobile phone bills................................
Why we need a cell phone policy
To  deal with issues 
poised by day to day use To keep a check on the usage of company owned 
of company owned mobile phones
mobile phones
To deal with the risk of  To  mention guidelines 
loss of mobile phone, and limitations of usage 
excessive bills etc.... of company owned 
mobile phones....
Its  Objective.....
Compliance with  privacy law formulation 
Good  customer experience
To  regulate mobile phone use
Eligibility & allotment of company owned 
mobile phones
Approval to Once 
Work level be taken approved, 
7 & above from job duties 
eligible for reporting checked, 
mobile manager, employee 
phone HOD and allotted 
director phone
Some details on mobile policy
 Purchase of  company owned mobile phone must be done with 
company ‘s  contractor
 Cost must be within eligibility criterion
 Listing  must be done with IT department with complete 
employee details
 For reimbursement of mobile purchase bill, bill should be sent 
with all approval to IT  department
 IT  sends it to finance
 Monitoring is done by IT to check, employee adhering to 
mobile policy or not. To crosscheck no misuse, security breach 
done by employee
 All safety & security guidelines followed
 Proper  handling of confidential information
 Cant be used excessively for personal use
International Calling 
 In general international calls are not allowed from the 
company owned mobile phones. However it is permitted if 
an employee is on site or if it is demand of business work to 
make international calls then only it is allowed.
 
 Roaming internationally is also allowed only under business 
reasons.
Entitlements 
Work level  7 – 
● 20,000 Rs.
Work level 12 
Work  level 12 & 
● 50,000 Rs.
above
Reimbursement of mobile bill
● Mobile Reimbursement bill limit for 
company owned mobile phone is Rs 
1. 700 for all levels.
● Any  international Call amount 
will be reimbursed on actual
● Reimbursement will be done only for 
2. post paid connections
● It should be claimed within 1 month of 
date of billing.
● The claim form can be downloaded 
from company intranet every month
3. ● Mobile bill is attached along with the 
claim form with approval to finance 
department for reimbursement
Advantages of having a mobile 
phone policy 
AdvantageBetter 
s of mobcilues tomer 
phone service
technology. Easily  
contactabl
e
Work 
remotely
Increase in 
mobility
Increase in 
mobility Increase in 
productivit
y
Revision & Explanation of Policy
 The company reserves the right to revise, modify any or all 
clauses of this policy depending upon demand of business.
  Corporate HR department will be sole authority to interpret 
the content of this policy.