Onboarding Process
                     Onboarding 
Process
A comprehensive Guide By HRhelpboard
Table of Content
 Onboarding Process Meaning
 Onboarding Process definition by Eminent Authors
 Onboarding Process for a New Employee
 Onboarding Process in HR 
 Onboarding process steps for new employee onboarding
 Importance and Benefits of the Employee Onboarding 
Process
 Onboarding Checklist
 Onboarding Checklist Template
Onboarding Process Meaning
The onboarding process, according to the APA Handbook Of 
Industrial And Organizational Psychology, assists employees 
in gaining "the necessary knowledge, skills, and behaviours to 
become effective organisational members and insiders." It 
provides them with the tools they need to function and, more 
importantly, feel like full-fledged members of your company.
Onboarding is the process of new recruits swiftly attaining their 
full productivity via learning, networking, assigning resources, 
creating goals, and planning (Bauer, T. N., & Erdogan B, 
2011).
Onboarding Process definition by 
Eminent Authors
According to the APA Handbook of Industrial and 
Organizational Psychology, onboarding process assists 
employees in gaining "the necessary knowledge, skills, and 
behaviors to become effective organizational members and insiders." 
It provides them with the tools they need to function and, more 
importantly, feel like full-fledged members of your company.
“APA Handbook of IOP”
Continue…..
Onboarding is the process of "acquiring, accommodating, 
integrating, and accelerating new team members, whether they 
come from outside or inside the organization," according to Stimpson 
(2009)." It refers to the administrative labour that goes into 
preparing a person for a new job or ro
“Sltei.mpson”
Onboarding Process for a New Employee
For a new employee or a new hire who is looking forward to 
dedicating his/her time and efforts to the company, the 
onboarding process is the first interaction that she/he cannot 
afford to miss. A new person who is entering the organisation 
with hopes to stay in it for a long term, has many questions in 
mind. 
If these questions are answered during the period of the 
onboarding process, then you can believe the onboarding 
process to be successful, but if the process fails to cater to the 
questions, whether said or unsaid, the organization attrition 
rate is going to rise. Thus, in today’s era, where everybody is 
judging everyone, the right onboarding process will put your 
branding as positive in front of your employee.
Onboarding Process in HR
New employees, supervisors, and HR work together to create 
successful complete onboarding procedures. The goal of this 
cooperation is to lay the foundation for a long-term fruitful 
working relationship between the employee and the 
organisation.
During the onboarding process, the HR department of the 
organisation is responsible for filling up and collecting 
employee documentation (such as forms and benefits), 
examining work hours, the organization's history and 
background, and the organisational structure, and touring the 
facility. 
 Onboarding Process Steps for new Employee Onboarding
1. Email the Offer Letter
2. Roll out the Onboarding schedule
3. The Big Day
4. Organising the First Week of the Employee
5. Training Period
6.  Closure
1. Email the Offer Letter
Following the recruitment phase, the employee onboarding 
procedure begins. An HR manager sends a pleasant welcome 
email with a few important papers, such as the links to fill out 
digital onboarding forms, offer letters, and policy documents, 
after a candidate has been chosen.
Employees are more familiar with the organization's culture 
and know what to expect if the approach is transparent.
2. Roll out the Onboarding Schedule
Once the offer is accepted by the new employee, now it's the turn 
of the HR department to plan the Onboarding process and make a 
draft of it. The broad pointers of the schedule should be prepared 
for the new employees, so that they get mentally prepared for 
what is really needed from them. 
A blank face will not look good at the office, right? While the 
onboarding schedule is being planned to leave the employee 
alone. Just though a person accepted the offer doesn't mean they'll 
show up on the agreed-upon start date. 
 3. The Big Day
The big day is not only for the employee that is joining the 
company, but it is also a big day for the organisation to get a new 
member in the big family. Most new recruits experience a range 
of emotions on their first day. At the same time, they are 
worried, joyful, enthusiastic, and nervous. 
As a result, the major job of HR managers is to make new hires 
feel welcome and at ease. Instilling a sense of belonging in new 
recruits will increase their commitment and help them focus on 
their task.
4. Organising the First Week of the Employee
So, in the first week, your new employee should have been introduced 
to their coworkers and job position by now. Set specific goals and 
objectives for the new employees to reach their aims for the following 
month once they have begun to adjust to your workplace culture and 
principles:-
● Consider a three-month performance assignment for them to 
complete.
● To provide comments on their initial tasks, use the constructive 
feedback process.
● To eliminate any toxic bothering, keep an eye on them and their 
behaviour with other team members, as well as vice versa.
● Mentor them and utilise your leadership skills to assess their 
potential so that they may perform to their full potential.
 
5. Training Period
Orientation seminars provide a new recruit with an 
overview of the company's culture as well as an 
understanding of the company's aims. This phase 
provides new employees with knowledge of the firm's 
teams, team processes, and corporate policies. 
Setting role-based objectives and goals for the next 
30/60/90 days is a great approach to show new hires 
what they need to concentrate on.
6. Closure
Closing of the onboarding process is really 
important because the employee needs to know 
that now he/she has become a part of the family, 
and likewise he/she has to own the responsibility of 
the work allotted. 
Generally, it is suggested that onboarding should 
be given 20-30 days. Some companies may end it 
early, within 15 days itself. But the longer time you 
spend on employees, the more fruitful results they 
yield. 
Importance and Benefits of the Employee 
Onboarding Process
1. Decrease Employee Attrition rate
2. Boost Employee Performance
3. You Get the Competitive Edge
4. Blend employee in the Organisational 
Culture
5. Helps in Rich Talent Acquisition Process
Onboarding Checklist
The onboarding process may seem easy to you, but it is not 
as easy. So when you are planning to have a successful 
onboarding process, you need a checklist in hand that 
makes the process easy. 
Seeing Human nature, we tend to forget things, especially 
when we have a huge responsibility in our hands. So the 
onboarding checklist makes the task of remembering 
things to complete easy for you.
Onboarding Checklist Template
Template 1
Onboarding Checklist Template
Template 2
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