Top Ten Reasons to Use Print Management Software
                     www.360quadrants.com 
Top Ten Reasons to Use Print Management Software
https://www.360quadrants.com/software/print-management-software
Print management software is developed to easily and reliably control and maximize printing equipment 
and processes. This program helps enterprises to centralize the printing management process. It also 
empowers companies to minimize printing costs and with a single interactive platform, helps track, manage, 
and control the entire printer network. In addition, mailing and delivery, rapid printing, and offset printing 
features are provided by the print management software.
How do unmanaged printers affect the business?
When companies take note of their costs, repairs, and equipment for printers are often taken into account, 
but the entire printing environment appears to be ignored. For certain enterprises, printing and paper 
systems are still part of a common workflow, and it is possible that the printing environment will never be 
totally removed. Therefore, investment in quality printer machines and a print management platform to 
supplement them is highly necessary for organizations. Without a proper management structure in place, 
the print environment will cost every company more than they plan in the following places:
https://www.360quadrants.com/software/print-management-software
Unnecessary/Excessive Utilization – When users have unregulated and unsupervised printers, thousands of prints or simply extra color 
ink are likely to be wasted by workers every day. Before having to print a finished product or another which prints all the messages in 
color, they can have an employee who does not require to operate a printer setup. Users can set rules for eliminating wastage in printing 
with Best Print management software such as automated double-sided printing or a standard black & white configuration instead of 
color.
Consumable Items – There is a greater risk that workers print for their own consumption, destroy prints, paper jamming takes place, and 
other occasions that allow more materials to be used than required when the printing environment is unmanaged. Buying incorrect 
printing supplies can also happen, as the disparity between two toner types can be as basic as a single digit disparity. These inaccurate 
orders are only dumped into closets, contributing to the accumulation of excess printing materials. Therefore, the use of many items or 
stockpiling incorrect supplies leads to lost money and increased downtime.
Outage – When the printers are offline, the jobs are more than expected to be too. The proportion of prints to copies has become 4 to 1, 
highlighting how critical printing is to the staff’s daily production. Users can reduce the time the staff waits on machines to back up and 
operate through an MPS supplier so that they can resume their vital processes connected to the printer.
High Energy Consumption – It can be as expensive as a constantly down printer to use the incorrect printer for the office. Not only 
would it be important to ensure that the printer is ideally matched to the styles of prints that the company does plenty of, but an 
ineffective energy system is also something to look out for. People are more inclined to get the printers better suited to the business 
needs when they have professionals in controlled print services evaluating the printing climate.
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Unsecured Computers – They are also an access point for hackers as printing devices get smarter, link to the cloud, and help digitize 
our paper processes. It will leave the crucial documentation vulnerable and other parts of the enterprise unprotected by not ensuring 
that the printers are protected by the right surveillance systems. Unsecured printing machines can lead to data failures and hacked 
data may cost millions to get back without a controlled printing environment.
Why is print management software popular?
Here are the top ten reasons why companies prefer print management software.
Lower Waste and Carbon Footprint – Print control tools, through the use of limits and print rules, promote safe printing and reduce 
paper, toner, and power use costs. Information on CO2 and greenhouse gases at a glance reveals the influence of the quantity of CO2 or 
tree volume.
Apply Print Policy – Print management software operates by intercepting print requests on the print server to monitor workers 
according to policies that foster positive behavior and implement it. To enforce strategies and enhance the use of computers, work 
filtering is used.
Solve Smartphone and BYOD Printing – Print management software enables consumers to print and “bring your own device” (BYOD) 
from whichever mobile phone they use. Along with the OS, its location, the file type, or the name of the printer, all of these can be 
overcome by print management software when incorporated into the mechanism of print billing, accounting, and quota.
Ensure Paper and Computer Protection – Print management software preserves sensitive information by ensuring that consumers 
release print jobs at the printing stage and decreases the number of unclaimed printouts. The protected print release requires user 
verification prior to printing, guaranteeing that confidential information can only be printed and collected by approved users. Print 
control may also be designed to require print permission to ensure that the printing of every job is approved by administrators, 
teachers, or system admins. Finally, the network can be secured from an increasing variety of external risks by print management tools.
https://www.360quadrants.com/software/print-management-software
Track and Record Use – Real-time tracking and reporting encompasses all aspects of print/copy/fax/scan management, from 
comprehensive page records to customer, agency, system, or environmental impact overviews. In PDF, HTML, or Microsoft 
Excel (.csv) formats, print management software provides several reports out of the box. Users can read reports from every 
web browser, or plan them to be created and delivered via email automatically. By defining date ranges, processing and 
organizing the available information, users can set up reports to use own headers, and build reports with customized 
information collected.
Quick Deployment – Configuration wizards load the server program and immediately find printers and MFPs on the server. 
Users can automatically build users and groups from directory resources, including Active Directory, Open Directory, and 
LDAP’s Novell eDirectory. Installation wizards also help users determine access privileges, page expenses, and quotas for users. 
The server program is optional and can be run remotely from a shared server, preventing local installation/deployment. Today, 
the leading print control platform applications with universal drivers connect with printers and MFPs from all major suppliers.
Manage Remotely Manage Conveniently – Print management software provides connectivity from every network location to 
browser-based operations, offering advanced monitoring and management solutions through an elegant user interface. Users 
gain access to a collection of online resources for real-time tracking of their own operations, querying their account balances, 
displaying receipts, and passing credit to other users.
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Integration with Intranet and Other Technologies – A customized web portal enables seamlessly integrating with the 
company’s intranet, and can integrate print management software with other IT programs through a completely defined API 
and programming framework.
Scale Up Seamlessly – Interoperability for networks of all sizes, from five to hundreds of thousands of users, is enabled by 
modern software design and architecture.
Maximize Uptime and Availability – Print management software offers a rigorous approach to preserving service by clustering 
(for cluster-aware databases) at the print spooler, application server and client, as well as automated failover protection 
against single failure points.
https://www.360quadrants.com/software/print-management-software
About 360Quadrants
360Quadrants is the largest marketplace looking to disrupt US $3.7 trillion of technology spend and
is the only rating platform for vendors in the technology space. The platform provides users access
to unbiased information that helps them make qualified business decisions. 360Quadrants enables
vendors to influence the business decisions of potential clients. Vendors get to win ideal new
customers, customize their quadrants, decide key parameters, and position themselves strategically
in a niche space, to be consumed by giants and start-ups alike. Experts get to grow their brand and
increase their thought leadership. The platform targets the building of a social network that links
industry experts with companies worldwide. The platform has around 400 total buyers across
various markets.
https://www.360quadrants.com/software/print-management-software
 
Contact:
Mr. Agney Sugla
[email protected]
630 Dundee Road, Suite 430
Northbrook, IL 60062
https://www.360quadrants.com/software/print-management-software