The ideal setup for remote meetings
                     The ideal 
setup for 
remote 
meetings
Introduction
Now that we have all embraced the ‘new normal’, and are 
planning to permanently transition to hybrid work, a lot of 
people have asked me about my thoughts. What is the ideal 
setup for effective remote meetings when working from 
home? What do you need to consider when setting up hybrid 
and huddle spaces at work? What are the most important 
things to consider when trying to engage during a video 
conferencing and screen sharing session? What are the best 
practices?
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1 The importance of presence during an online meeting
Yes, you must portray a good image during any online 
presentation. Human brains are wired to respond to faces and 
people – not PowerPoint decks. If you want to build any trust 
and make your customers gain confidence, this is essential. A 
good light and a decent camera is a low bar now.
But not a lot of people are talking about how video 
conferencing apps minimize your presence and prioritize your 
screen sharing data. Most video conference apps minimize 
your audience to the size of a tiny postage stamp in the 
corner of your screen and reduce your image on your 
audiences’ screens as well. That means that neither of you 
can maintain eye contact anymore! This dramatically reduces 
the effectiveness of any virtual meeting regardless of the 
remote meeting tool that you are using. 4
ReactivSui
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Leverage a secondary monitor in your 
screen sharing session
There is a simple, and cost effective, solution. Not a lot of people 
realize that they can leverage a secondary monitor and create a 
much better remote experience. Did you know that all remote 
conferencing apps allow you to use a secondary monitor? In this 
situation you put your content onto the primary laptop screen and 
use the secondary monitor as the audience monitor.
This mimics the natural way we work when you are face to face. You 
are sitting across the virtual table and working on your laptop. You 
can glance up and easily see the other members ‘across the table’. 
And if you pin your camera using Reactiv SUITE, you will also allow 
them to see you easily – together with your content. It creates a 
powerful remote meeting experience using hardware that you 
already have lying around 6
Leverage an Interactive Whiteboard for 
the next level experience
If you are like me, you can’t match the energy of standing up in 
front of your audience and giving that presentation. I personally 
love to interact with my audience, standing in the front of a 
boardroom. It allows me to express myself using body language 
and people give their attention more easily when you are standing.
This is also not very difficult to accomplish, even in your home 
office. Simply get an interactive whiteboard or a touch screen 
monitor connected to your laptop. Then your laptop can serve as 
an audience monitor in front of you. In this scenario you can stand 
and use the interactive whiteboard and invite your audience to 
your virtual home boardroom any time you want.
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Reactiv SUITE to power 
your online meetings
Reactiv SUITE is designed to solve the problem of low engagement in 
meetings. Pin your camera and elevate your presence. Put your 
audience on a secondary monitor and elevate their presence. Show 
content and manipulate multimedia files as easily as if they were 
paper. Write, ink, highlight, underline and markup documents to 
focus your audience’s attention.
Deliver impactful presentations that create long lasting memories and 
build trust.
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Thanks!
You can Contact US at
Website: https://vizetto.com/
Phone: 905-766-0068
Address: 6470 Viscount Rd., 
Mississauga, Ontario, Canada L4V 
1H3