Visitor management system | VMS software
                     Splan Visitor Management Solution
Efficiently welcome, accurately track, and securely manage visitors
Key Highlights
Cloud, On-Premises, or Private Deployment
Pre-Registration & Walk-In Options
Role-Based Access & Reports
Notifications & Badge Printing
Streamlined Workflows
Multi-Location & Language Support
Self-Service Kiosk
Seamless Integrations
Overview
Splan Visitor Management is the forefront solution for modern businesses, offering a cutting-edge, cloud-based check-in 
system. With seamless integration into global access control systems and support for 20+ languages, Splan Visitor ensures 
efficient management of visitors, vendors, contractors, events, deliveries and more. Its feature-rich capabilities, including a 
mobile app, workflow approvals, watch-list monitoring, etc. not only meet risk mitigation needs but also enhance the overall 
visitor experience.
Core Features:
Visitor Registration: Efficiently capture visitor information, including contact details, purpose of visit, and authorized 
personnel. The system supports both self-service kiosks and Lobby Ambassador (LA) workstations, delivering a streamlined  
registration experience.
Self Service Kiosk: Efficiently capture visitor information, including contact details, purpose of visit, and authorized personnel.
SSO Login: Enable single sign-on for employees to access the system with existing credentials.
Badge Management: Generate and print professional visitor badges for easy identification, check-in and tracking.
Access Control: Integrate with physical access control systems to grant authorized access to visitors.
Reporting and Analytics: Generate detailed reports on visitor activity, including check-in/check-out times, frequency of 
visits, and other relevant data.
LA Hardware Integration: Enhance security and streamline check-ins by enabling the LA workstation to extract visitor details 
along with photos from IDs, scan passports, business cards, and QR-codes across both LA and self-service kiosks.
Printer Compatibility: Offers broad support for thermal badge printers and color printers, enabling configurable and 
professional visitor badge printing.
Advanced Features:
VIP Management: Streamline the process for managing VIP visitors, ensuring expedited access and personalized service.
Watchlist Management: Maintain watchlists of individuals or integrate with background check systems for individuals who 
require additional scrutiny for security purposes.
Workflow Automation: Customize visitor management workflows to fit your organization’s specific requirements, including 
automated approvals and notifications (personalized, emergency & broadcast).
Employee Portal: Allows pre-registration, manage visitors, receive notifications, and monitor check-in/check-out activity 
directly from the portal. 
Integrations: Seamlessly integrate with third-party systems, such as cloud solutions, mobile credentials, Wi-Fi credentials, HR 
systems, healthcare systems, emergency notification systems, vertical specific software, etc.
Temporary Badges: Create temporary badges for short-term visitors, contractors, and employees who have lost or forgotten 
their badges.
Mustering: Enable emergency mustering procedures for visitors, employees, and contractors in the event of unforeseen 
incidents or emergencies.
[email protected] Splan Inc,
Phone: 510-320-3305 5500 Stewart Ave, #102
www.splan.com Fremont, CA, 94538
Basic Kiosk
Full Feature Kiosk 10.9” Apple ipad
Brother Printer Stand Alone Kiosk
PC Based
Camera
Brother Printer 10.9” Apple ipad
ID Reader
Camera, ID Reader Splan Secure Desktop Kiosk
Drivers License Reader
Drivers License Reader Built-in Brother Printer
Ability to print Prox Cards Camera, ID Reader &
Drivers License Reader
Additional Capabilities of Splan Visitor Management System
Beyond the core features mentioned, Splan offers a wide range of additional capabilities to enhance visitor management and 
security.
Visitor Experience and Convenience:
Outlook Add-in Integration: Integrate with Outlook to streamline visitor management processes.
Mobile Credentials: Allow visitors to use their mobile devices as credentials for access control and check-in.
Security and Compliance:
Incident Management: Handle incidents and security breaches effectively.
Data Privacy and Compliance: Ensure compliance with data privacy regulations (GDPR, NERC CIP, etc).
Security Audits: Conduct regular security audits to identify vulnerabilities and maintain compliance.
LPR Integration: LPR enhances access control by automatically identifying and logging vehicles, ensuring only authorized 
entries and maintaining a secure, auditable environment.
Administrative Efficiency:
Bulk Data Import/Export: Import and export visitor data in bulk for efficient management.
Centralized Management: Manage visitors across multiple locations from a central platform.
Industry-Specific Features:
Healthcare: Manage patient visitors, integrate with medical records, and comply with healthcare regulations.
Education: Manage student visitors, integrate with campus systems, and ensure safety protocols.
Government: Manage government visitors, comply with security regulations, and track visitor activity.
Corporate: Manage corporate visitors, integrate with corporate systems, and maintain a professional image and more.
Engineering & Technology: Manage visitors and employees, integrate with access control systems, and ensure compliance.
Manufacturing: Track visitor and contractor movement on-site, integrate with operations and safety systems, and enforce 
compliance with industrial safety and access regulations.
By leveraging these additional capabilities, Splan can help organizations enhance visitor management, improve security, and 
provide a positive visitor experience.
[email protected] Splan Inc,
Phone: 510-320-3305 5500 Stewart Ave, #102
www.splan.com Fremont, CA, 94538