The Ideal Setup For Remote Meetings - Vizetto
                     The Ideal Setup For Remote 
Meetings
• Now that we have all embraced the ‘new normal’, and are planning to permanently transition to 
hybrid work, a lot of people have asked me about my thoughts.
•  What is the ideal setup for effective remote meetings when working from home? What do you 
need to consider when setting up hybrid and huddle spaces at work?
•  What are the most important things to consider when trying to engage during a video 
conferencing and screen sharing session? 
• What are the best practices?
The importance of presence during an 
online meeting
• Yes, you must portray a good image during any online presentation. Human brains are wired to respond to 
faces and people – not PowerPoint decks.
•  If you want to build any trust and make your customers gain confidence, this is essential. A good light and a 
decent camera is a low bar now.
• But not a lot of people are talking about how video conferencing apps minimize your presence and prioritize 
your screen sharing data. 
• Most video conference apps minimize your audience to the size of a tiny postage stamp in the corner of your 
screen and reduce your image on your audiences’ screens as well. 
• That means that neither of you can maintain eye contact anymore! This dramatically reduces the 
effectiveness of any virtual meeting regardless of the remote meeting tool that you are using.
Leverage a secondary monitor in your screen 
sharing session
• There is a simple, and cost effective, solution.
•  Not a lot of people realize that they can leverage a secondary monitor and create a much better remote experience. 
• Did you know that all remote conferencing apps allow you to use a secondary monitor?
•  In this situation you put your content onto the primary laptop screen and use the secondary monitor as the audience 
monitor.
• This mimics the natural way we work when you are face to face. You are sitting across the virtual table and working on 
your laptop. 
• You can glance up and easily see the other members ‘across the table’. And if you pin your camera using Reactiv 
SUITE, you will also allow them to see you easily – together with your content. 
• It creates a powerful remote meeting experience using hardware that you already have lying around
Leverage an Interactive Whiteboard for 
the next level experience
• If you are like me, you can’t match the energy of standing up in front of your audience and giving 
that presentation.
•  I personally love to interact with my audience, standing in the front of a boardroom. It allows me 
to express myself using body language and people give their attention more easily when you are 
standing.
• This is also not very difficult to accomplish, even in your home office. Simply get an interactive 
whiteboard or a touch screen monitor connected to your laptop. 
• Then your laptop can serve as an audience monitor in front of you. In this scenario you can stand 
and use the interactive whiteboard and invite your audience to your virtual home boardroom any 
time you want.
Reactiv SUITE to power your online 
meetings
• Reactiv SUITE is designed to solve the problem of low engagement in meetings.
•  Pin your camera and elevate your presence. 
• Put your audience on a secondary monitor and elevate their presence. Show content 
and manipulate multimedia files as easily as if they were paper.
•  Write, ink, highlight, underline and markup documents to focus your audience’s attention.
• Deliver impactful presentations that create long lasting memories and build trust.
THANK 
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