Quick PO
                     Quick PO guide to extract data from invoices
Liquor stores are an interesting subject because they're required to manage their specific 
inventory for not only themselves, but for their individual and assigned distributors. This can be 
a bit of a challenge when you think about how much liquor a store is expected to keep in stock 
on any given day. It's a unique industry that typically keeps careful watch and control over all the
beverages they carry, making inventory management one of the more complex aspects of 
running an effective alcohol-based business. Inventory management software is something that 
liquor stores really need to keep track of all of their different items with invoice OCR that 
extracts data from invoices. Plus the presences of specialized tax rates make record keeping even
more challenging to say the least which can leave liquor stores paying some pretty hefty fines if 
things aren’t filed or tracked properly in the first place. 
Optical Character Recognition, or OCR, is a tool used in software and during various kinds of 
digital processing to extract data from invoice and text from images. Using this 
program/software helps gather data on items like books, magazines and newspapers as well as 
important records such as passports that may be scanned by a certain company, so you don't ever 
have to worry about losing precious information.
When your documents are in digital form, scanning is just the first step. It creates a picture of the
document, but that image – and the data it contains – isn’t editable or searchable. Optical 
Character Recognition (OCR) turns pictures of your original paper records into structured data 
that you can then easily play with using electronic tools like spreadsheets or word processors.
Point of sale is a critical aspect of retail business operations and helps determine how profitable a
particular business can be. It is not simply a cash register, but rather it provides sales trending, 
inventory management and other functions to help preserve and increase profits. POS systems 
can integrate with most hardware platforms with help of invoice processing OCR to ensure 
security on all data transmitted between the store and an online sales platform or back-end 
database for example. With these solutions, retailers can focus on retaining customers through 
organized marketing campaigns, improved customer service features and better tracking of 
demographics that have flocked to their storefront in the past. Cloud-based point of sale solutions
offers reduced costs as well since everything from software updates to system configurations 
occurs remotely saving infrastructure costs for clients across the country as well as around the 
world.
One of the perks of using cloud-based POS solutions is that you can create a network of systems 
that automate many issues for your business and automatically communicate in real-time. For 
example, nothing would be more annoying to customers than having to search for waiters to 
obtain their orders and having to wait at their table as opposed to modernizing your business with
online ordering and being seated instantly. Those who own busy restaurants will benefit from 
automated reservation services as well as POS systems designed to integrate flawlessly that 
would alert the waiter about their specific order at the bar or send text message notifications 
about a customer's order is ready.
Seamlessly integrate supplier data into your point of sale, so that vendor and distributor invoice 
PDFs can be seamlessly integrated into your business by automating the matching of PO and 
chargeback references to products, suppliers, and discounts in a shopper-friendly way you can be
confident aren't going to mix things up. Also, since this happens without needing any 
manual labor, it frees you up to do other important tasks in your business.
 
A purchase order is part of a larger procurement to payment (P2P). A purchase order initiates the
receiving process, while an invoice specifies the PO. An invoice becomes binding once both 
parties agree upon terms and the vendor signs the purchase order. Credit institutions might 
demand a purchase order as collateral for credit terms, customs may need it as regards import 
pre-approval, and for exports, it can serve as manifests. If one fails to adhere to a PO's terms (or 
if no PO) then one might have sufficient grounds for legal action or even have enough at stake to
sue.
The Benefits of Mapping to POS System and data extraction solution for purchase Order: AI-
Driven Data Input Significantly Increases Data Capture Accuracy.
  The OCR (Optical Character Recognition) technology used for our platform is top-notch,
which means that the conversion of your paper forms into digital files can occur in just 60
seconds. The PO data extraction process by invoicing api, which is fully automated yet 
powered by Artificial Intelligence, achieves higher accuracy than the standard method of 
manual entry and yields a 97% or greater success rate in capturing purchase order 
information without error.
 The quick PO Intelligent Document Processing solution merges Artificial Intelligence 
(AI) and Optical Character Recognition (OCR) for automatic invoice OCR scanning from
business documents such as sales orders, purchase orders, and invoices recognition. The 
results can be used to implement analytics systems capable of automatically generating 
valuable insights and business intelligence from unstructured data.
 It's so important to make sure your data is being always accessed in the right way. 
Automated data extraction is something that you need to keep a close eye on. When it 
comes to large enterprises that are managing multiple projects and have hundreds of 
endeavors that they wish to get through as timely, efficiently, and cost-effectively as 
possible before reaching desired outcomes, no one will know better or be better equipped 
than someone who has been making this happen for some time. 
Your neighborhood liquor store is restricted by a great number of regulations, so your point-of-
sale software needs to include the features to match their requirements. First, the POS must be 
easy-to-use and fast, as most people picking up a bottle of wine are on their way to an event. 
Second, inventory management in a liquor store is critical: these retailers have hundreds of SKUs
to manage and inventory features can track the suppliers of each item. Most stores offer loyalty 
programs to keep their customers coming back; POS systems allow you to manage customer 
information such as contact details, invoice scanning OCR and purchase history so that you can 
reward your most valuable visitors with compelling perks. Other convenient features could 
include scanning IDs, data extraction from invoice document and auditing for theft/loss or price 
management. 
QuickPO is a software tool that Spirits POS can use to process and extract data from OCR 
invoices into its POS system. This makes it quicker and easy for the company's bartenders to 
print out receipts on the spot. QuickPO works seamlessly with POS, so there is no need for 
manual effort by any members of the staff!
How does Quick PO works?
1) First you need to launch the quick PO application for OCR invoice processing on your 
desktop or device. 
2) Next click on upload invoice for extracting data from invoices, select the invoice file or files –
can process multiple expenses receipt, scan receipt and extract data from invoices in one 
instance.
3) Once invoices are selected, click on “UPLOAD”.
4) If the option “AUTO DOWNLOAD PROCESSED INVOICE” is checked, the invoices will 
automatically get synchronized and downloaded.
5) In case this option is unchecked, then orders have to be manually synchronized and 
downloaded. Click on “Synchronize Orders”, and click on “DOWNLOAD” to download the 
files.
6) The Invoices with missing Vendor or SKU Details or both are highlighted in greyish Blue.
7) Once the Vendor is identified, type the assigned VCODE (left section) into the empty 
VCODE field and click on Close. 
8) Click on “Update Products” to update the missing SKUs in products extracted from Invoice 
by the same procedure used for updating Vendor VCODE, save it and close.
How Does Quick PO Helps ASI Pos / Liquor pos retailers extract data from invoices?
 Track products in your liquor store quickly with inventory features.
 Some systems can track the makers of each product to comply with necessary 
regulations. 
 Motivate customers to return by offering a rewards program. 
 Many other POS features are available to you, such as the ability to ask for identification 
or control prices.
We have one of the best POS systems in the industry and we don't mind bragging about it either! 
We'll help you get this system configured however you can whether you're a small business or a 
retail giant. Let us help keep your cash registers ringing with our custom POS or invoice 
recognition solutions today! Our years of experience mean that you'll get a comprehensive 
solution that meets your needs and that will run as smoothly as possible straight out of the box - 
so contact us now!