Industry-Level SAP Ariba Course and SAP Ariba Online Training
                     SAP Ariba Spot Quote (Quote Automation)
Accelerating Tactical Sourcing in 2025
What Is Spot Quote / Quote Automation?
 Spot Quote was SAP Ariba’s original tactical RFQ 
capability
 Quote Automation is the enhanced, modern solution
 Automatically creates sourcing events from purchase 
requests
 Enables competitive bidding without manual RFQ creation
• Best suited for non-strategic, ad-hoc, or one-time 
purchases
Business Need for Tactical Sourcing 
Automation
Common Challenges:
Manual RFQs via email and spreadsheets
Long turnaround times for urgent buys
Limited supplier competition
Poor compliance tracking
How Quote Automation Helps:
Automates RFQ creation and publishing
Increases sourcing speed and efficiency
Ensures policy compliance
•Improves visibility and savings
End-to-End Process Flow
1. Buyer creates a Purchase Requisition in ERP
2. System identifies requisition eligible for Quote Automation
3. RFQ is automatically generated in SAP Ariba Sourcing
4. Suppliers are invited or discovered automatically
5. Suppliers submit quotes
6. Buyer reviews and awards the best quote
7. Award converts to Purchase Order in ERP
System Integration Architecture
 SAP ERP is the starting point for requisitions
 SAP Ariba Sourcing hosts the RFQ event
 SAP Business Network connects buyers and suppliers
 Bid results and awards flow back to ERP
• Ensures data consistency and process transparency
Supplier Discovery and Participation
Supplier Selection Methods:
Pre-approved or preferred supplier lists
Automated supplier discovery based on category and criteria
Supplier Experience:
Automated RFQ notifications
Simple and structured quote submission
•Faster award decisions
Key Benefits for Buyers
 Faster sourcing cycle for tactical spend
 Reduced manual procurement effort
 Increased price competitiveness
 Improved spend governance and compliance
• More time for strategic sourcing activities
Key Benefits for Suppliers
 Increased access to sourcing opportunities
 Fair and transparent bidding process
 Reduced administrative effort
 Faster communication and decisions
• Better visibility into buyer requirements
Best Practices and Success Factors (2025)
 Define clear eligibility rules for Quote Automation
 Maintain accurate supplier master data
 Use standardized RFQ templates
 Set approval thresholds and controls
 Monitor sourcing performance and savings metrics
• Continuously refine categories suitable for 
automation
For More Information About 
SAP Ariba
Address:- Flat no: 205, 2nd Floor,
   Nilgiri Block, Aditya Enclave,  Ameerpet, 
Hyderabad-16
   Ph. No: +91-998997107
     Visit: www.visualpath.in
      E-Mail: [email protected]
Thank You
Visit: www.visualpath.in