Things to Consider While Choosing the Perfect Wedding Venue
                     Things to Consider 
While 
Choosing the 
Perfect 
Wedding Venue
VENUE FIRST
Wedding Planner
Your wedding planner is the architect of your out-of-the-box 
wedding ceremony. For every wedding ceremony-related 
problem, there’s a wedding planner out there who has a 
solution ready for you! He can take on 70% of the workload 
when it comes to choosing the perfect wedding venue. Be it 
the decor, theme, wedding gifts, lighting, privacy policies; if 
you wish for an organized wedding, go in for a wedding 
planner.
It’s necessary to have a detailed discussion with your 
wedding planner and understand what to look for in a 
wedding venue. He will keep you up-to-date with the latest 
industry trends, along with lists of wedding related expenses 
for you to compare and then decide.
Budget
First, decide how much you are willing and 
able to spend on your wedding. Breaking 
down the cost sheet makes it easier to 
allocate appropriate amounts for food, decor 
and gifts. Find out the rental cost of different 
venues according to the budget you’ve set. If 
the ideal venue is stretching your budget, 
then try booking during the off-season.
Tip: To stay organized, sit with your wedding 
planner and make an excel sheet with 
different categories. Let each column define 
‘how much’ and ‘where all’ you will be 
spending your valuable money.
Checklist
It’s essential to have a list of 
unique wedding locations and 
venues. Make your ceremony a 
memorable one with a venue 
that provides impeccable 
service and excellent facilities. 
For a detailed checklist, read 
our previous blog- ‘Wedding 
Venue Must-Haves: An Ideal 
Checklist While Shortlisting 
Your Venues‘.
Guests
The number of guests attending will 
determine the space required. When 
you have your final list of guests, only 
then will you be able to decide how big 
your venue needs to be, area-wise, to 
accommodate everyone. You also will 
be able to estimate an approximate 
cost for the wedding venue. The final 
count of guests will help you determine 
the overall expense – for food, venue 
space, parking space, number of 
rooms, gifts and more.
Date
If you’re looking for venue availability during peak 
wedding season, you may have to be flexible with the 
dates. Make sure you have a few alternative dates handy 
when choosing the perfect wedding venue. It’s better to 
start at least six months prior, so that you can pick from a 
host of venues.
Tip: If you have finalised a venue and the wedding date 
falls in the peak wedding season, then it’s better to book it 
as soon as possible, or you might end up missing out on 
your dream venue because of extreme demand.
Location
Make your wedding ceremony an exotic 
affair! Ask your wedding planner to 
shortlist destination wedding venues. 
When considering unique wedding 
locations, be mindful of your guests’ 
convenience. Make sure to choose a 
location that is easily accessible. Is it 
going to be a three-day wedding? Or two, 
or one? Holding different functions at 
different locations might not be the best 
idea as there will be a lot of commute 
involved. Choose a venue that can be 
revamped to host different functions 
within the same space.
Theme
This is where the fun begins! There 
are tons of fancy theme options out 
there. But do not forget to paint the 
venue with your creativity and great 
taste! What do you want your dream 
wedding to look like? Floral 
everywhere? Or a colour-specific 
theme? Or do you want it to spell 
vintage? If you are a DIY lover, then 
adorn the venue with wonderful 
handmade crafts.
Decor
Decor is all about the details! Once you finalise the venue and the wedding 
theme, it all gets easier. The decor is what makes your wedding venue stand 
out. Make it look picturesque for your guests to get some fabulous Insta 
worthy shots. Add exclusive elements like hanging lanterns, tea light candles, 
mirror installations, selfie booths, fresh flowers with laces and ribbons and so 
on, to make the venue look more inviting.
We hope the above factors help you prepare for the wedding ceremony of your 
dreams. Do share your views on the same in the comments section below.
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