How to Import Archived Outlook Email Into Gmail Using GML
                     How to Import Archived Outlook Email 
Into Gmail Using GML
How to Import Archived Outlook Email Into Gmail Using 
GML
You want to switch completely to Gmail, but you want all your email in one 
place? Follow these instructions to import your archived or saved email from 
Outlook into your Gmail account.
How to Import Archived Outlook Email Into Gmail Using 
GML
1. Move your Outlook mailbox to Microsoft Outlook Express 
• Open Outlook, then open Outlook Express (download it for free if 
necessary). In Outlook Express, select File > Import and select 
Messages.
• In open dialogue box choose Microsoft Outlook and then select Next to 
import messages in Outlook Express.
How to Import Archived Outlook Email Into Gmail Using 
GML
2. Move your Outlook Express mailbox to Mozilla Thunderbird
•  Download and install Mozilla Thunderbird (a free, open-source 
replacement for Outlook from the people who make Firefox). When 
prompted during the installation process, be sure to have Thunderbird 
import your mail and click Next.
• Choose Outlook Express and click next to import messages in Thunderbird. 
Installing Thunderbird allows extraction of your old mail from Microsoft's 
proprietary – and difficult – PST file format into a more open mBox file. 
While Thunderbird offers the option to import mail directly from Microsoft 
Outlook, the data is less likely to get corrupted if you add the intermediate 
step of importing to Outlook Express)
How to Import Archived Outlook Email Into Gmail 
Using GML
3. Download and install Google Mail Loader (GML)
• This is a free, open-source program by Mark Lyon.
How to Import Archived Outlook Email Into Gmail Using 
GML
4. Open GML loader, select the Find button under "Configure Your Email 
File", and browse your hard drive to locate the mail file for Thunderbird.
First, locate your Profile folder using the instructions below. Then, look 
inside to find your Mail folder.
For Windows Vista and 7 Click the Start button.
Type %APPDATA%.
Click the Roaming folder that appears in the search results.
Go to Thunderbird > Profiles.
For Windows 2000 and XP
Click the Start button and go to Run.
Type %APPDATA% and press OK.
Go to Thunderbird > Profiles.
For Linux and Unix
Show hidden files and folders. How you do this will depend on your system. 
In Nautilus, for example, go to View > Show Hidden Files.
Find ~/.thunderbird//; if you’re using a third-party build (ex. 
Ubuntu or Debian), find ~/. mozilla-thunderbird.
How to Import Archived Outlook Email Into Gmail 
Using GML
How to Import Archived Outlook Email Into Gmail 
Using GML
5. Select and highlight the individual folder of mail you wish to import into 
Gmail
• Each mail folder appears twice - once with extension .msf and once 
without an extension. Select the item without an extension.
How to Import Archived Outlook Email Into Gmail Using 
GML
6. Open your Gmail account and, if possible, clean out your Inbox 
All the archived mail you import will go straight into your Inbox. Once 
it does, you will want to select it and archive it as necessary, which 
will be much simpler to do without having to sort through other 
messages in the Inbox at the same time. (Alternatively, you can tag all 
current emails with a tag so they can be easily located in the archives 
and returned to the Inbox later.)
How to Import Archived Outlook Email Into Gmail Using 
GML
7. Choose the file type in GML
 There are two options for mBox files. If you try with the More 
Strict option and GML finds 0 messages in your file, change to the 
Less Strict mBox option on and try again.
How to Import Archived Outlook Email Into 
Gmail Using GML
8. Choose the message type
 Messages imported from your Sent Items folder can be sent to the 
Sent Items folder in GMail. However, they will also appear in your 
Inbox, where you will then want to delete them. (All other messages 
will be sent to the Inbox, and from there you can select them and 
archive them.)
How to Import Archived Outlook Email Into Gmail 
Using GML
9. Enter your Gmail address
How to Import Archived Outlook Email Into Gmail 
Using GML
10. Fill in the correct SMTP server name
 The program defaults with a Google SMTP server, but it may not work for 
everyone.
How to Import Archived Outlook Email Into 
Gmail Using GML
11. Click the Send to Gmail button in GML and monitor the send process. 
If you have thousands of emails, it could take hours to import.
12. Open your Gmail account and review the progress as GML imports 
your messages.
13. Organize your Gmail messages - As your messages are being 
imported, they can be archived from the Inbox (or deleted from the Inbox 
if they are already present in Sent Items).
14. Select desired messages (or select all if desired) - Click Archive. This 
will archive all the selected messages. Repeat until all desired messages 
have been archived.
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