VISITOR MANAGEMENT SYSTEM IN DUBAI
                     VISITOR 
MANAGEMENT 
SYSTEM IN DUBAI - 
UAE
Track visitors, contractors, staff and assets across your workplace with
Zapio’s simple Visitor Management System in Dubai and UAE
Effective Visitor Management 
System In Dubai
• Zapio’s superior visitor management system in Dubai is a cloud-based solution that will help the user to manage visitors within the 
bounds of a premise. The software is constructed to work on a single site and equally efficiently on multiple sites, whether in the 
same compound, inside a country, or across the world. It is the perfect substitute for a manual visitor management system and lets 
the control remain with the organization at all points in time.
• The visitor management software Dubai , created by Zapio, works to keep staff and visitors safe inside the premises of your 
organization, helps in evacuation in times of emergency and also serves in the management and protection of assets inside the 
premises.
• Zapio’s contactless visitor management system is an end-to-end fully automated system, starting from visitor sign-in to onboarding 
and sign-out. Visitors are allowed to check-in themselves and this helps to save both time and other precious resources.
• The contactless visitor registration system is enabled by either standalone kiosks or any device that the reception is already using. This 
includes touch-screen devices or tablet devices. This arrangement automatically manages both arrival and departure of all who walk 
in and walk out of the premises.
• Visitor management software in Dubai is available as an app in both iOS and Android formats. Once activated, the app syncs with the 
organization’s account allowing check-in of legitimate staff, visitors, and contractors.
• The admin panel/ dashboard of the app allows the team to customize the app according to the organization’s needs, view activity, 
send messages to specific points, and also print extensive reports according to the requirements.
• The Visitor management software package is versatile in that it supports multilingual responses. The user can decide and choose a 
specific language during the registration process. Moreover, the app can easily scan government-approved identity documents 
including an individual’s Emirates ID, passport, or driver’s license.
• The Visitor management software is programmed to print ID badges for any visitor on your premises and this helps to greatly improve 
the security inside your organization’s premises. The VMS is a plug-and-play system that can be set up very easily and the whole 
system can be made functional within minutes.
• Zapio’s visitor management system Dubai also provides some value-added functions such as:
• Sending timely reminders in real time to visitors ahead of their scheduled visit
• Sending welcome messages to visitors as they reach your premise’s gates
• Allows regular visitors to sign in fast using a QR code scanning system
• Allows bypass of data that has already been entered in the past
Features: Visitor Management 
Software Dubai
Tablet-based sign-in
Zapio’s visitor management system in UAE realizes that relying on a receptionist to welcome visitors, sign them in 
and then check them out, can be a cumbersome and tedious job and leaves a paper trail. Our tablet-based sign-in 
system can fulfil this compliance at a much less cost.
VMS Software Dubai
Online & Offline Compatible
Zapio's visitor management solution in Dubai is cloud-based. However, the package when installed works even when 
the system is offline. Visitor operations are not hindered. All data automatically syncs with the system when it goes 
online.
VMS Software Dubai
Pre-registration with QR Code
Front desk staff or employees with access to Zapio’s Contactless visitor management system can pre-register visitors 
even before they arrive on the online visitor management portal. These visitors can have a quick check-in using their 
printed QR Code. This works well with regular visitors. A calendar invite with all the visit details may be sent to both 
the host and the visitor.
VMS Software Dubai
Visitor's Badge
Security in any premises can be greatly improved by allowing visitors in a regulated manner. Zapio’s VMS can be 
configured to print visitor badges as soon as the person checks into your premise. The cloud-based software is a 
simple plug-n-play system. The printing can be made functional within minutes.
VMS Software Dubai
Check-in using emirates ID
Any visitor coming into your premises can check themselves in. This contactless check-in system is programmed to 
read all UAE identity documents such as an individual’s Emirates ID, passport, or driver’s license.
VMS Software Dubai
Real-time Notifications
This easy-to-install visitor management software Dubai app works to send real-time messages to visitors. The visitors 
are reminded with timely messages on their mobile phones before the scheduled arrival times. First-time visitors are 
welcomed with appropriate messages as soon as they reach the gate. The hosts are duly informed when visitors 
arrive at the gate.
VMS Software Dubai
Reports
Zapio’s visitor management system in Dubai comes with several features that allow many reports to be printed in a 
matter of minutes. From visitors’ badges at the entry point, the reporting system allows graphical representations of 
visitors on the site. The feature also stores visitor data for future reference. Visitor books, visitors by specific hosts, 
visitors by registration, reason, etc., are other available printing options, among others.
VMS Software Dubai
Multi-language (English/Arabic)
Our visitor management software in Dubai system is versatile enough to respond according to the language of 
preference of the visitor. Zapio’s visitor management system app is programmed to respond in either English or 
Arabic according to the visitor’s stated preference in the sign-in procedure.
VMS Software Dubai
Emergency / Evacuation
In case of any emergency on your premises, it is extremely important to know who all are inside your premises. 
Zapio’s visitor management system ensures that no one is left behind after evacuation, whether visitors or your staff 
members. The evacuation, list formed by the list is a centralized, updated and single list that the visitor management 
software in UAE, uses in times of an emergency. Moreover, the app can be opened on any number of devices 
facilitating quick evacuation.
Why Is Visitor Management System 
In Dubai Important?
• If you are contemplating setting up a visitor management software in UAE, you should know its importance and the benefits it could offer. Visitor 
management is welcoming guests and taking in the necessary information from them when they visit your worksite or facility. Information collected 
usually involves collecting the name, the host name, time of arrival and departure, the identification details of the visitor, purpose of the visit, etc. Given 
below are some key reasons why you should implement a visitor management system (VMS) in your organization.
• It Reinforces Your Brand
• It could well be the nemesis of your brand if a new visitor walked in at the gates and found no one to receive them in or collect their details. However, a 
good-quality VMS that helps them to check-in without any human intervention would positively reinforce the quality of your brand.
• It Impresses Your Visitors
• A visitor management software UAE, is the first point of contact for a visitor who reaches the gates of your organization. An. If you have allowed the visitor 
to interact with a flawless well-designed VMS, almost half the work is done because the visitor would have gained a good impression of your brand. 
• It Improves Office Efficiency
• A VMS that allows visitors to feed in their details without human intervention can help to free up the office staff to do more productive work. This 
improves office efficiency.
• It enhances data security No one can enter the office premises without being permitted by the visitor management software in Dubai. Also, the VMS can 
be made to track every visitor present on the campus till they leave the premises. There are fewer chances of theft. This enhances the safety of important 
data as well as the assets inside the organization's premises
Keep your WORKPLACE SAFE @ 50% 
OFF
• Your new visitor management system is moments away. Get started with a free 
trial. No credit card. No obligation. No risk. Safe, Simple, modern and fast visitor 
management & tracking for your visitors, customers, contractors and employees to 
sign in and sign out. Improve safety, security and compliance for your visitors, 
contractors, staff and assets.
• Ready to transform your workplace with ZAPIO VMS
• Any inquiries, 
• mail us @ [email protected]
• Call on +971 52 7081010
• PHONE: 043 43 6223