Set up Multi-User Network for QuickBooks Desktop
                     SET UP AND INSTALL A MULTI-
USER NETWORK FOR 
QUICKBOOKS DESKTOP
BIGXPERTS.COM
SET UP MULTI-USER NETWORK FOR QUICKBOOKS 
DESKTOP
ACCORDING TO THE QB USERS AND THEIR FEEDBACKS, QUICKBOOKS IS RESPECTED TO BE ONE OF THE BEST 
ACCOUNTING PROGRAMMING TILL DATE. IT IS EXCEPTIONALLY PROFITABLE AND LETS THE USER TO MANAGE 
ALL THE ACCOUNTING ACTIVITIES IN THE SMOOTHEST CONCEIVABLE WAY. IT ACCOMPANIES ENDLESS 
HIGHLIGHTS, ONE OF WHICH IS MULTI-USER MODE, WHICH NOT JUST STRENGTHENS THE EFFICIENCY AND 
ADDITIONALLY QUICKBOOKS EXPERIENCE. IT LETS MULTIPLE USERS TO ACCESS AND MANAGE THE VERY 
RECORD WHILE TOO IN A SIMILAR NETWORK.
HOW DO I SET UP MULTI USER IN QUICKBOOKS DESKTOP? TO EMPOWER MULTI–USER MODE, GO TO THE 
FILE MENU IN QUICKBOOKS AND CHOOSE "MULTI–USER MODE"
STEPS TO SYNC QUICKBOOKS FILE BETWEEN TWO COMPUTERS:
• INSTALL AND DOWNLOAD DATA TRANSFER UTILITY PROVIDED BY INTUIT.
• PASTE YOUR COMPANY FILE TO THE PRIMARY COMPUTER FROM A SECONDARY COMPUTER.
• START QUICKBOOKS ON THE PRIMARY COMPUTER.
• IN DATA TRANSFER UTILITY.
WHAT IS MULTI-USER NETWORK IN QUICKBOOKS 
DESKTOP?
BEFORE YOU BECOME FAMILIAR WITH THE PROCESS TO SET UP MULTI USER NETWORK IN QUICKBOOKS 
DESKTOP, IT IS ESSENTIAL TO UNDERSTAND, WHAT IT IS REALLY. MULTI-USER MODE PERMITS MORE THAN 
ONE INDIVIDUAL TO CHIP AWAY AT A SOLITARY COMPANY FILE SIMULTANEOUSLY. THIS COMPONENT SAVES 
A GREAT DEAL OF TIME AND MAKES THINGS FAST AND SIMPLE. IN THE EVENT THAT YOU ARE HAVING A 
TREMENDOUS FIRM HAVING AN ENORMOUS NUMBER OF WORKERS, AT THAT POINT MULTI-USER MODE CAN 
BE TRULY HELPFUL FOR YOU. HOWEVER, IT OUGHT TO BE NOTICED THAT TO SET-UP MULTI-USER NETWORK 
IN QUICKBOOKS, THE USER NEEDS TO POSSESS A DIFFERENT AUTHORIZED DUPLICATE OF QUICKBOOKS 
INSTALLED IN THE FRAMEWORK.
QUICK FACTS TO SETUP MULTI-USER NETWORK
QUICKBOOKS PERMITS THE USERS TO HAVE ACCESSES TO THE INFORMATION FILE EVERYWHERE ON THE 
NETWORK. HOWEVER, EVERY USER SHOULD INSTALL THE SOFTWARE INDEPENDENTLY. VARIOUS RECORDS 
ARE PROVIDED DISTINCTIVE ACCESS LIKE: 
• QUICKBOOKS ENTERPRISE SOLUTION IS ALLOWED A STATURE OF 30 USERS TO ACCESS THE FILE 
TOGETHER 
• THOUGH THE NUMBER REMAINING PARTS A MAXIMUM OF 5 USERS IN QUICKBOOKS PREMIER 
• AND THE NUMBER EVEN DROPS DOWN TO MAXIMUM OF 3 IN QUICKBOOKS PRO
STEPS TO SET UP MULTI-USER NETWORK IN 
QUICKBOOKS DESKTOP
BELOW WE HAVE PROVIDED FEW OF THE TECHNICAL STEPS TO SET UP THE MULTI-USER NETWORK IN 
QUICKBOOKS DESKTOP. YOU CAN ALSO TAKE HELP FROM QUICKBOOKS CUSTOMER SUPPORT TEAM TO 
SAVE YOUR PRECIOUS TIME AND EFFORTS.
STEP 1: DOWNLOAD 
AND INSTALL THE 
QUICKBOOKS DESKTOP
• FIRST, DOWNLOAD THE QUICKBOOKS 
SOFTWARE AND SAVE IT AS A FILE.
• THEN, INSTALL THE SOFTWARE IN THE 
SYSTEM.
• CHOOSE THE MULTI-USER HOST 
INSTALLATION.
STEP 2: TURN ON 
MULTI-USER HOSTING
• OPEN THE QUICKBOOKS SOFTWARE.
• UPDATE THE COMPANY FILE TO A NEW 
VERSION IF REQUIRED. 
• GO TO ‘FILE‘ > ‘UTILITIES‘ > ‘HOST MULTI-
USER ACCESS‘.
STEP 3: TURN ON FOLDER AND WINDOWS ACCESS 
PERMISSIONS TO SHARE COMPANY FILES
• RIGHT-CLICK THE FOLDER THAT CARRIES THE COMPANY FILE
• GO TO ‘PROPERTIES’ > ‘SELECT SECURITY’ > ‘EDIT’.
• CHOOSE ‘QBDATASERVICEUSERXX’ AND SELECT ‘FULL CONTROL’, THEN ‘ALLOW’.
• CLICK ON ‘APPLY’, AND THEN CLICK ‘OK’ BUTTON.
SET UP WINDOWS ACCESS PERMISSIONS TO SHARE COMPANY FILES
• PRESS ‘WINDOWS+E’ KEYS TO OPEN THE ‘FILE EXPLORER’
• FIND AND RIGHT-CLICK THE FOLDER CONTAINING YOUR COMPANY FILES.
• MOVE TO ‘PROPERTIES’ > ‘SHARING‘ > ‘SHARE ADD’.
• CHOOSE THE CORRESPONDING ‘QBDATASERVICEUSERXX’ FOR YOUR VERSION.
• SET THE PERMISSION LEVEL OF BOTH USERS TO ‘FULL CONTROL’ AND THEN, CLICK ‘SHARE’.
STEP 4: CONFIGURE THE 
FIREWALL AND SECURITY 
SETTINGS FOR THE DESKTOP
• OPEN ‘START’ MENU AND SEARCH ‘FIREWALL’.
• CHOOSE ‘WINDOWS FIREWALL’ AND SELECT ‘ADVANCED SETTINGS’.
• RIGHT-CLICK ON ‘INBOUND RULES’ AND PICK ‘NEW RULE’
• CLICK ON ‘PORT’ AND THEN, ‘NEXT’ BUTTON.
• CHECK THE ‘TCP’ OPTION AND TYPE IN SPECIFIC PORTS NEEDED FOR YOUR 
QUICKBOOKS YEAR VERSION.
• MAKE SURE ‘ALLOW THE CONNECTION’ IS SELECTED.
• CHECKMARK ALL THE PROFILES AND GO ‘NEXT’.
• GIVE THE NAME TO THE RULE AND CLICK ‘FINISH’ WHEN DONE.
• OPEN QUICKBOOKS DESKTOP AGAIN IN MULTI-USER MODE OR OVER YOUR 
NETWORK.
STEP 5: SCAN YOUR FILE AND 
SET UP THE QUICKBOOKS 
DATABASE SERVER MANAGER
• GO TO THE ‘START’ BUTTON > ‘PROGRAMS’ > ‘QUICKBOOKS’.
• THEN, CLICK THE ‘QUICKBOOKS DATABASE SERVER MANAGER’.
• PICK THE ‘SCAN FOLDERS’ TAB.
• CLICK THE ‘ADD FOLDER’ BUTTON.
• SELECT THE FOLDER CONTAINING YOUR COMPANY FILES AND 
THEN CLICK ‘OK’. CHOOSE ‘ADD FOLDER’ AGAIN TO ADD 
ADDITIONAL FOLDERS.
• PRESS THE ‘SCAN BUTTON’ TO BEGIN THE SCAN.
• CLICK CLOSE WHEN THE SCAN IS COMPLETED.
STEP 6: OPEN A 
COMPANY FILE 
LOCATED ON A REMOTE 
COMPUTER
• GO TO THE ‘QUICKBOOKS FILE MENU’ AND 
SELECT ‘SWITCH TO MULTI-USER MODE’.
• SELECT ‘YES’ IN THE MULTI-USER SET UP 
HOSTING WINDOW.
• PRESS ‘OK’ ON THE MULTI-USER SETUP 
INFORMATION WINDOW.
END!
MULTI-USER MODE CAN BE EXCEPTIONALLY VALUABLE IN 
MAKING THIS SMOOTHER AND EFFECTIVE. THE STEPS GIVEN 
ABOVE WILL DEFINITELY ASSIST YOU WITH COMPLETING THE 
SETUP OF THE MULTI-USER NETWORK IN THE QUICKBOOKS D
ESKTOP
. WE GUARANTEE YOU THAT AFTER THESE STEPS AS PER YOUR 
NECESSITIES WILL MAKE THE PROCESS SIMPLER. WE 
PRESCRIBE YOU TO CONVERSE WITH OUR PROFESSIONALS 
FOR SOME OTHER QUESTION OR DOUBT THAT YOU FACE 
DURING THE PROCESS. YOU CAN TALK WITH OUR 
QUICKBOOKS CHIEF SUPPORT EXPERTS