Account Manager’s Guide to Effective E-invoice Generation
                     Account Manager’s 
Guide to Effective E-
invoice Generation
E-INVOICE REGISTRATION PORTAL
The new GST regime has made life simpler and more organized for 
taxpayers in many ways. At the same time, the new administration 
has made the task of accountants or account managers 
challenging. As they are the ones responsible for overseeing all 
accounting processes on a daily basis. The new tax rules require a 
slew of chores and a multitude of tasks, including bookkeeping, GST 
returns, e-invoice generation, GST reconciliation etc.
All these may appear burdensome to account managers, but there 
are some specific, reliable, and effective solutions that can not only 
complete all the necessary groundwork but are also entirely GST-
compliant to make their lives easier accountants.
02
Account management 
solutions to ease the burden
Account managers are responsible for ensuring that all GST returns are 
submitted accurately, and they must verify all information before 
submitting. To give clients correct advice and remain clear of any legal 
entanglements or penalties, they must keep up with the most recent 
GST rules and regulations and maintain proper documentation. 
All these tasks can easily be managed by modern accounting solutions 
which maintain all the records of purchases, sales, and inventories, and 
can simply handle all these jobs with ease. These technologies, which 
offer real-time information and produce customizable bills, can be used 
by accountants to lessen their workload. These programs can manage 
12
purchases and sales and handle all bank-related transactions.
E-invoicing and 
Many of the basic GuST ncomipqlexiuties etha t aInR accNount manager must 
deal with include e-invoicing and the creation of 
invoice reference numbers (IRN). According to the 
e-invoicing mandate, all companies with yearly revenue of more than 
Rs 10 crore are required to create electronic invoices, which must 
then be electronically transmitted to a GST Authorized Invoice 
Registration Portal like IRIS IRP. The threshold for generating an e-
invoice for B2B transactions is further going to be reduced from Rs 10 
crores to Rs 5 crores, starting August 1, 2023.
That means the task of the GST account manager would increase 
further, as after successful authentication, a unique invoice reference 
number is generated for each invoice by the 
IRP (Invoice Registration Portal). All these tasks are performed by the 
account managers, who oversee the process to maintain compliance.
E-invoicing system’s 
E-invoicing under GSwT facoilitartesk staflndaordiwzation and 
interoperability. Let us first understand the basics of e-invoice 
generation. This process must be adhered to by all applicable GST-
registered businesses as per the standard format notified by the 
Central Board of Indirect Taxes and Customs (CBIC).
Their reporting must be done per the e-invoice schema and 
mandatory parameters.
Sellers’ accounting software must be capable of creating a JSON 
file, be connected to a utility, and be used to interact with the 
accounting/billing system, or ERP. Also, there must be an offline 
tool to generate e-invoices by keying-in invoice data.
The second step of the e-invoicing system’s workflow is the 
generation of a 64-character unique IRN, either through an offline 
tool or by using an API through GSP integration.
The next step is the generation of QR codes. The IRP system, after 
the generation of the IRN, digitally signs the e-invoice and 
generates the QR code. The QR codes, which include all the vital 
information of the supplier and the recipient, make the validation of 
e-invoices easier through any handheld device.
IRP and IRN
IRP (Invoice Registration Portal) validates the authenticity of the invoices 
used in the GST ecosystem. The portal acts as a registrar and helps in 
generating invoices by allotting invoice reference numbers (IRN) and QR 
codes. The key functions of the portal include:
• Generation of hash algorithm unique code
• Verification and digital signature of the approved invoices
• QR code generation and e-mailing of invoices
• Integration of GST and E-way bill framework
The IRP generates the IRN. It is basically a hash computed by 
IRP, which is a must for every invoice issued by the supplier to 
its recipient. It needs to be digitally signed, as a GST invoice will 
be valid only with a valid IRN.
The tax officers can verify the genuineness of the transaction 
using IRN through the GST portal as well as through the offline 
app.
Common errors to 
Thaerev areo ceritadin pitfalls that an account manager should avoid 
while generating an e-invoice and reporting to IRP, as there are 
significant chances of errors. The government has listed out the 
common error messages that taxpayers may receive if an 
erroneous entry is made and has also suggested resolutions for 
them. An account manager should be prepared to deal with all 
these issues promptly.
Thank You
Source Of This Article :- 
https://einvoice6.gst.gov.in/content/account-managers-guide-
to-effective-e-invoice-generation/