A Brief Guide on Running Sage 300 ERP(Accpac) at an Optimum Level-converted
                     A Brief Guide on Running Sage 300 
 ERP(Accpac) at an Optimum Level
Sage 300 ERP or Cloud, formerly known as Sage Accpac, is Enterprise Resource Planning  
software catering to small-to-medium scale enterprises. This ERP solution is ideal for SMEs that  
experience consumer base expansion or have decided to expand their operations. From sales  
to purchase and inventory to order entries, Sage 300 ERP streamlines many organizational  
operations to give you better real-time control over them.
However, an ERP software solution is as good as the extent to which you utilize it. The same  
goes for Sage 300 ERP. It can only offer you the desired enterprise resourcing planning work if 
 you make the most of its features. In other words, you have to run the software at its optimum  
level. For SMEs, this only becomes possible when they have Sage certified consultants on  
board.
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Running Sage 300 ERP at an Optimal Level: A Challenge
Small-to-medium enterprises struggle in using comprehensive software solutions like Sage 300  
due to a lack of relevant in-house expertise. They usually don’t have the ERP software experts  
who can get used to every feature of ERP applications. While it is important to work with a  
certified Sage partner for full Sage ACCPAC implementation, you and your team must also  
know how to run Sage 300 ERP at its optimum level.
Before we discuss the particular areas that can optimize your Sage 300 use, we would like to  
spell out an important thing: If you want to achieve maximum Sage 300 ERP optimization, you  
need to utilize all its features for their maximum capability. Also, you need to ensure that every 
 activity Sage 300 is perfectly in-sync with your ERP operations.
Improving Optimum Use of Sage 300 ERP
Let’s look at Sage 300 ERP features that you need to fully utilize to reach its optimum usage.
Accounts Payable Management
Accounts Payable (AP) is an integral aspect of any SME’s balance sheet. It gives a quick look at  
the payable liabilities that the business has to take care of. Sage 300 lets you automate your  
vendor and supplier payments through its AP module. Using all the features of the accounts  
payable module will get you one step closer to Sage 300’s optimum use.
You can accurately manage and track all the payable details through periodic processing and  
transaction management provided by the module. Sage 300 also lets you track vendor activities, 
 the associated recurring payables, and remit-to-location details. Control payment is another  
useful option in the module. It lets you dispute the charges on invoices and prevent pre-check  
invoice registration while creating a payment batch.
You can also use the module to create all the transaction reports then and there. This robust  
report creation and management enable you to streamline payable details for the internal record 
 and the supplier company.
Accounts Receivable Management
Like the AP module, you also get the Accounts Receivable (AR) module that lets you take care 
 of the consumer/client-side. It enables you to automate customer billing and collections  
processes. You can also leverage different features of the AR module for the recording of  
invoice entry, bank deposits, and managing customer refunds without manual data entry and  
processing. Making the most of the AR module is also critical to run Sage 300 at an optimum  
level.
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General Ledger Management
Sage 300 ERP’s General Ledger will make the backbone of your accounting system. It will take  
care of all the transactions and numbers pouring in from AP and AR modules. With more than  
12 different features, it lets you tackle all your overwhelming budgeting and processing  
requirements. It fully integrates with MS Excel that allows your accounting team to automatically 
 create spreadsheets, graphs and charts, and analytical reports.
The use of Sage 300’s General Ledger also indicates that you are running this ERP software  
solution at an optimum level if:
 You don’t have to use any other accounting and budgeting tool
 Your accounting/finance team doesn’t have to overtime
Inventory Control
You can’t succeed in enterprise resource planning if you don’t have robust inventory control in  
place. Sage 300 offers inventory control and a pretty effective one. You can use it for a range of 
 (Inventory Control) IC services. We are listing down the crucial activities you can perform  
through the IC module. Use this checklist to know if you are using the software at an optimum  
level or not.
 Setting up items and price-lists
 Maintaining Contract Pricing
 Updating inventory control transactions
 Keeping track of physical inventory (taking care of discrepancies between the program 
 and actual count)
 Maintaining customer price list codes
 Lot and Serial product tracking
 Tracking product transfers
 Tracking LIFO/FIFO inquiries, sales and transaction statics, and history
Miscellaneous Features
Besides the main modules we have discussed above, you also need to take advantage of 
 assorted Sage 300 services to run it optimally. For instance, use its order entry module 
to  streamline shipping and ordering processes with multi warehousing locations bin 
tracking  functionality.
Moreover, use its Common Services tab to take care of your bank transactions and periodic 
 processing. You can also use it to set up accounts or receivables in multiple currencies 
and  track and manage relevant taxes.
Intelligence Reporting and Financial Reporter are two other areas that you need to explore and  
use if you want to run your Sage 300 at an optimum level.
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Microsys Helps You Run Sage 300 ERP at Its Optimum 
 Level
Most organizations implementing Sage 300 ERP for business know that the software’s  
successful use comes through leveraging third-party expertise. At Microsys, we can partner with 
 your business as your ideal Sage 300 ERP Accpac consultants in Toronto to help you make the 
 most of this powerful software’s features and help your business grow. Our knowledge of Sage  
300 ERP API helps write applications to integrate Sage 300 with third party systems to  
automate your business process without hiring additional employees.
Hiring Microsys as your consultant for Sage 300 ERP can help you make the most of the  
benefits offered by the software solution to fuel further progress and growth for your business.
Call us at 416-425-0444/+1 844-406-0444 or visit our website to connect with an expert to help 
 you understand the Microsys advantage for your business when it comes to hiring a Sage 300 
 ERP consultant.
© Microsys. Permission required to use any content from this article.
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