Backyard Kids Party Rentals Checklist for a Safe and Fun Setup
                     BACKYARD KIDS 
PARTY RENTALS 
CHECKLIST FOR A 
SAFE AND FUN SETUP
www.allstateparty.com
Introduction
Planning a backyard kids party that is full of fun elements and kid-safe 
as well can be stressful. This presentation provides a kids’ party rentals 
checklist to help you organize a fun-filled, kid-safe party.
It’s your child’s backyard birthday bash, and you want everything to be 
absolutely perfect, top-notch, and kid-friendly. There’s lots of happy 
energy and excitement, followed by sleepless nights, making you 
anxious about re-checking the checklist.
Well, here is where planning and preparing a checklist act as two major 
to-dos for organizing a smooth, enjoyable, and safe kids’ party.
To make sure nothing falls through the cracks, here’s a kids’ party 
rentals checklist that covers everything you need to turn a simple 
backyard gathering into a professional-grade celebration, so you can 
enjoy the special moments with your child.
Your Essential Kids Party Rentals 
Checklist for Success
Creating a magical environment requires the right kit. Here is the 
checklist you need to secure for a safe, comfortable, and 
entertaining setup.
1. Weather-Proof Shelter (The Frame Tent)
The weather is the one factor you can’t control. A sudden rainstorm 
or scorching sun can ruin the mood in an instant. A sturdy frame tent 
is your best backup choice.
• The Solution: Consider a 20′ x 20′ or 20′ x 30′ frame tent. These 
sizes are perfect for backyard settings, comfortably covering 30 
to 50 guests. They provide enough shade to keep kids cool and 
dry, acting as the central hub for your party.
2. Proper Seating and Tables
Most accidents can be related to kids because they can run around 
and be at a fun party. Hence, set up a seating arrangement so the 
children can have cake and do some crafts, and the parents can look 
at them while having fun at a distance.
• The Solution: Opt for a bundled approach. Packages often 
include 60” round tables and plastic folding chairs. These are 
easy to clean, sturdy, and allow a conversational layout. Don’t 
forget 8’x30” rectangular tables for gifts and the buffet line.
3. “Fun Food” Concessions
A party isn’t a party without treats. Standard chips and dip are fine, 
but renting give-and-take machines adds a layer of excitement and 
nostalgia that kids go wild for.
• The Solution: Rent a Cotton Candy Machine or a Popcorn 
Machine. For hot summer days, a Snow Cone Machine or Frozen 
Drink Machine (for slushies!) is going to be a hit with kids. These 
rentals turn snack time into an interactive activity.
4. Lighting for Evening Events
If your party extends into the late afternoon or evening, visibility 
becomes a safety issue.
• The Solution: Ensure your tent rental includes globe lights. A 
33-foot string of lights adds a warm, festive ambiance and 
ensures no one trips in the dark as the sun sets.
5. Climate Control
Comfort is key to keeping tantrums at bay. Stagnant air or a chilly 
breeze can empty your party fast.
• The Solution: For summer, add industrial pedestal fans to 
circulate air under the tent. If you are planning a party in cooler 
months, renting a patio heater keeps the space cozy.
Conclusion
Planning your kids’ backyard birthday party should not be a stressful one, it should be a 
celebration of your little ones’ birthday who made you parents. Did you find the proper shelter? 
Check. Is your seating chart ready? Check. Planned entertainment and fun activities for kids? 
Check. Hence, you have created a secure space where memories can thrive. A kids’ party rentals 
checklist ensures you always handle logistics like a pro, so you can focus on taking photos and 
laughing with your guests.
Do not be confused by the details. Once you are willing to cross these items off your list in a 
single click, AllState Party & Tent Rentals has pre-assembled packages that could 
save you time and money. From tents to cotton candy machines, we have everything you need 
to be the hero of the day.
Contact us today to book your package and secure your date!
Contact Us
845-398-8888
[email protected]
www.allstateparty.com
201 Route 59 Hillburn, New York 10931