7 Best Billing Software for Subscription Business in 2025
                     7 Best Billing Software for Subscription Business 
in 2025
7 Best Billing Software for Subscription Business
Managing a subscription business goes far beyond sending
invoices. Businesses need to handle recurring payments, support pricing 
changes, track customer churn, comply with taxes, and still give your 
users a smooth billing experience.
According to a GlobeNewswire report, the global subscription economy 
market is expected to grow by 68% between 2024 and 2028, with total 
transaction value projected to reach $996 billion by 2028.
Finding the best billing software for subscription business is more 
important than ever. In this guide, we break down the top 7 solutions to 
help you choose the right fit for your business.
Quick Read
Summary generated by AI, reviewed for accuracy.
Billing software for subscription businesses helps automate recurring 
payments, manage customer invoicing, handle taxes, and track 
revenue. These tools reduce manual work, minimize errors, and 
support scalable growth. From startups to enterprises, the right billing 
solution improves cash flow visibility and customer experience.
How We Evaluated Best Billing Software for Subscription Business
We carefully selected the best billing software for subscription 
business in 2025 using a clear and thorough process. We focused on 
key factors to ensure the software meets the needs of subscription 
businesses. This approach guarantees solutions that enhance 
efficiency and support growth for subscription models.
7 Best Billing Software for Subscription Business
Finding the best billing software for subscription business is a pivotal 
factor for any successful subscription-based business. In this guide, we 
explore best billing
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Revenue 365 SharePoint, Outlook and Azure Yes
Chargebee Salesforce, HubSpot, NetSuite, QuickBooks, Xero, Yes
Stripe, PayPal
Stripe Billing Stripe Payments, QuickBooks, Xero, NetSuite, Yes
Salesforce (via API)
Zoho Zoho CRM, Zoho Books, Dropbox, CSG Forte and Yes
Subscriptio Zapier
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Recurly Salesforce, NetSuite, Xero, PayPal, Stripe, Avalara, Yes
Zendesk
Paddle Built-in payment processing, APIs, analytics tools Connect 
w Team
Zuora HubSpot, SAP and Salesforce Yes
1) Revenue 365
Revenue 365 is one of the best billing software for subscription business 
designed for businesses managing recurring revenue. It includes a 
flexible invoice generator, automated workflows, tax management 
modules, and supports dynamic plan upgrades and downgrades. It is built
 within Microsoft ecosystem and integrates with SharePoint, Outlook and 
Azure.
Key Features
 Custom billing rule setup for different plans and cycles
 Automated handling of renewals, plan upgrades, 
downgrades, and cancellations
 In-built multi-currency support
 Helps handling create custom quotes and price 
configuration.
 Advanced reporting for detailed insights
 Customizable invoice templates for branding
 Pro-forma invoice support for flexible billing
Limitations
 Interface may feel simplistic for enterprises with layered 
workflows
2. Chargebee
Chargebee is a well-established billing system built for SaaS businesses 
with multiple products. It helps companies create flexible pricing plans 
set detailed billing rules and connect with over 30 tools such as 
Salesforce NetSuite and QuickBooks.
Key Features
 Dispute management for efficient resolution
 Revenue recognition for accurate tracking
 Consolidated invoicing for streamlined billing
 Multi-decimal support for precise pricing
 Flexible product catalog for diverse offerings
 Trial management for customer onboarding
 Prorated payments for fair adjustments
Limitations:
 Higher pricing plans can be too expensive for startups in the early 
stages of growth
3. Stripe Billing
Stripe Billing is a best Billing software for subscription business lets 
developers build custom billing systems inside web or mobile apps. It 
supports usage-based
billing and works well with other Stripe tools for payments taxes and fraud 
checks. A suitable option for global companies looking for customizable 
and developer-focused billing solutions.
Key Features
 Personalized billing for tailored customer experiences
 Custom pricing for flexible subscription models
 Revenue recognition for accurate financial tracking
 Global tax calculation and compliance
 Built-in support for metered/usage-based pricing
 Built-in fraud protection and reporting tools
Limitations:
 Requires in-house development resources
4. Zoho Subscriptions
Zoho Subscriptions is also considered one of the best billing software for 
subscription business that is designed to meet the needs of small 
businesses. It helps you manage important billing tasks like sending 
invoices tracking subscriptions and collecting payments. The software 
works well with other Zoho tools which makes it easier to keep all your 
business data in one place.
Key Features
 One-click plan creation and automated recurring invoicing
 Pre-configured GST invoice formats and reporting tools
 Trial management for seamless customer onboarding
 Reporting and analytics for actionable business insights
 Integrates with Zoho apps, PayPal, and CSG Forte for 
streamlined operations
 Hosted payment pages for secure transactions
 Product catalog for versatile subscription offerings
Limitations
 Limited advanced configuration options
5. Recurly
Recurly is a billing tool that helps businesses handle subscriptions easily. 
It provides flexible pricing so companies can create different plans based 
on their goals.
Business can group customers by how they use your service and create 
better offers for them. It also has built-in tools to reduce cancellations and 
recover lost payments which helps businesses keep steady revenue.
Key Features
 Configuration options for flat-rate, usage-based, and hybrid plans
 Includes a dunning system with automated emails and smart 
payment retry features
 Real-time revenue dashboards and subscription analytics
 Plan change support with prorating and historical tracking
 Tax and compliance handling for multiple regions
Limitations:
 Custom pricing not always startup-friendly
6. Paddle
Paddle is a top billing solution for subscription-based businesses and 
serves as the merchant of record for SaaS companies. It handles 
payments tax rules and invoicing, so you do not have to manage them 
on your own. Everything you need is included in one system which 
means you do not need to sign up for different payment services. This 
allows your team to focus more on building your product while Paddle 
takes care of the billing work.
Key Features
 Centralized system for global VAT/GST collection and remittance
 Integrated checkout, invoicing, and billing flow across multiple 
regions
 Built-in support for refunds, chargebacks, and payment 
reconciliation
 Localized billing experience with currency and language adaptation
 Reporting tools for sales, churn, and customer metrics
 Integrates with APIs and webhooks
Limitations
 Revenue share model may affect margin-sensitive businesses
7. Zuora
Zuora is a subscription management platform made for large businesses 
with complex needs. It helps you handle the full billing process, starting 
from quotation management to sending invoices and collecting 
payments. It also helps track revenue clearly and accurately in a way 
that meets audit standards. This makes it a good option for companies 
that handle many customers and transactions.
Key Features
 Modular architecture for billing, finance, and subscription metrics
 Full support for multi-entity and multi-currency operations
 Automation across invoicing, collections, and amendments
 Advanced revenue automation designed for large businesses 
that follows international rules
 Configurable dashboards, audit logs, and role-based access 
control
 Fraud protection for secure transactions
Limitations
 Higher implementation and license costs
Essential Features in a Best Billing Software for Subscription Business
Selecting the best billing software for a subscription business involves 
evaluating a set of core capabilities. These features are necessary for 
accurate billing, regulatory compliance, and operational efficiency across 
departments such as finance, product, and customer support.
1. Secure Billing Workflows
A best billing software for subscription business helps businesses track 
their revenue in a clear and accurate way that follows all audit rules. This 
is important for building trust and staying prepared for financial checks. A 
best billing software for subscription businesses helps companies that 
manage thousands of customers and handle many transactions daily. It 
reduces the risk of errors and keeps financial records well always 
organized.
2. Automated Recurring Billing
Recurring billing automation eliminates manual efforts in generating 
invoices and charging customers at fixed intervals. The best billing 
software for subscription business should automatically handle 
subscription renewals, plan upgrades, downgrades, and payment 
retries without human intervention. This ensures consistent revenue 
collection and reduces billing errors.
3. Support for Usage-Based
A best billing software for subscription business should support usage-
based  billing where charges are based on actual consumption. It must 
capture real-time usage data and convert it into accurate, automated 
subscription billing. The system
should also allow flexible configurations such as custom units, usage 
thresholds, and overage charges to suit different pricing models.
4. Tax-Compliant Invoicing
Tax rules are different in every country and region. A billing platform must 
support automatic tax calculations for systems such as GST in India and 
VAT in Europe. It should also provide correct invoice formats with all the 
needed details. It should also offer compliant invoicing formats and 
proper record-keeping to meet audit and regulatory requirements.
5. Role-Based Data Access
The best billing software for a subscription business should allow role-
based access. This means each user can only see and use the features 
needed for their job. For example, the finance team can view billing using 
subscription analytics reports while the support team can check 
subscription status without changing any billing
details. This setup helps protect important data and makes each 
team more responsible for their tasks.
6. Flexible Tax Configuration
Businesses that follow a subscription model often have customers in 
different places with different tax rules. The billing platform should 
support flexible tax settings based on location. It should allow setting tax 
rates for each area, apply exemptions where needed, and use rules 
automatically. This helps avoid tax mistakes and keeps the business 
compliant with local laws.
7. Unified Billing Platform
A best billing software for subscription business consolidates all 
customer and revenue-related data into one place. It offers live data 
updates, precise reports, and built-in analytics tools for better insights. 
Operating from a single platform simplifies billing operations and 
improves cross-functional coordination.
Also Read: What Is SaaS Analytics & Key Metrics Businesses Must Track
How to Implement a Billing Software for Subscription Business
 Start by finding out what the business needs for billing such 
as pricing methods billing periods tax rules and tools it must 
work with
 Choose best billing software for subscription business that fits 
these needs and check if it can grow with the business and 
support automation and legal rules
 Get internal data ready by sorting customer details 
subscription info and payment records for a smooth setup
 Connect the billing software with other systems already in use
 Set up subscription plans billing rules tax settings and automation 
based on how the business works and local laws
 Test everything with sample data to make sure billing invoices 
payments and error handling all work well
 Teach teams like finance support and product how to use the new 
system
 Launch the system slowly or all at once depending on how ready 
the team is and keep a close eye on how it works after going live
 Check reports and team feedback often to find ways to improve and 
make the system work better
Conclusion
Selecting the best billing software for subscription business is a critical 
step for any business to scale efficiently. From handling recurring 
payments to managing tax compliance and usage-based billing, the right 
platform reduces operational complexity and improves customer 
satisfaction.
Looking to simplify subscription billing? Get started with a demo of 
Revenue 365 today and see how it can streamline billing 
operations from day one.