Best SharePoint Contract Management Software | CLM 365
                     Best SharePoint Contract Management Software | 
CLM 365
SharePoint Contract Management Software in 2025
A study by ContractPodAi stats that, 74% of legal departments now use 
contract management software. SharePoint contract management 
software is a tool that allows organizations to manage contracts 
efficiently using Microsoft 365 ecosystem. It helps businesses create, 
store, review, and track contracts in one central place.
From creating contract drafts to managing approvals and tracking renewal 
dates, the software allows teams to handle agreements efficiently within 
the familiar SharePoint environment.
With millions of professionals already using Microsoft suites, this platform 
provides a single, secure location for all contracts, giving organizations 
visibility, control, and
easy access to critical information.
In this blog, we will explore why using SharePoint contract management 
software is a smart move for businesses in 2025, helping teams manage 
contracts more efficiently, stay organized, and make better decisions 
across every stage of the contract lifecycle.
Quick Read
Summary generated by AI, reviewed for accuracy.
SharePoint contract management software streamlines contract storage, 
tracking, and management in a secure, centralized platform. It offers 
workflow automation, version control, and Microsoft 365 integration. 
Integration like Microsoft Copilot helps summarize contracts and answer 
queries quickly.
What is SharePoint Contract Management Software?
A best SharePoint contract management works by creating a clear path 
for contracts from initiation to completion. Each contract follows 
structured steps.
 Centralized Contract Repository – Store all your contracts in one 
secure digital space within SharePoint, eliminating scattered files 
and email chains. Teams can create, upload, and access contracts 
anytime, from anywhere, ensuring business continuity and faster 
decision-making.
 Smart Organization with Metadata – Classify and organize contracts 
using custom libraries, metadata tags, and filters. This structured 
approach makes it quick and effortless to search, categorize, and 
retrieve any document, saving valuable time during audits or 
negotiations.
 Comprehensive Version History – Every edit and update is 
automatically tracked with version control. Users can easily roll 
back to previous versions, reducing the risk of mistakes and 
ensuring compliance with internal and external standards.
 Automated Workflows & Reminders – Manage contract with 
automation and enhance your approval processes, task 
assignments, and
renewal alerts. This reduces manual follow-ups, minimizes delays, 
and keeps all stakeholders informed throughout the contract 
lifecycle.
 Advanced Security & Access Control – Safeguard sensitive 
agreements with granular permission settings. Only authorized 
team members can view, edit, or share documents, reducing 
data breaches and strengthening compliance with regulatory 
requirements.
 Seamless Microsoft 365 Integration – Collaborate on on contracts 
effortlessly with Microsoft 365 apps by connecting SharePoint with 
Microsoft Teams, Outlook, Power BI, and Copilot. This allows real-
time discussions, contract performance reporting, and AI-powered 
insights all without leaving your familiar workspace.
About 75% of organizations already use SharePoint as part of their 
Office 365 suite, making it easier for teams to adopt contract 
management software without adding new platforms.
Importance of SharePoint Contract Management Software
Contract management is not just a routine task it is crucial for business 
stability and growth. Poor contract management can cost companies 
significantly. Research indicates that 9.2% of annual income may be lost 
due to improper contract management. Using SharePoint contract 
management software is important because it
 Centralizes Contract Information – All contracts are stored in one 
location, making it easy for teams to access and manage them.
 Supports Compliance – Contracts often involve legal and 
regulatory requirements. The software helps ensure that 
contracts follow internal and external rules.
 Reduces Financial Risks – Missed deadlines or lost contracts can 
result in financial penalties or missed business opportunities.
 Provides Mobile Access – With 70% of users accessing SharePoint via 
mobile devices, teams can check contract status, approvals, and 
deadlines while on the move.
 Improves Collaboration – Different teams like legal, finance, and 
operations can work together on contracts, reducing 
misunderstandings and delays.
Adopting SharePoint contract management software empowers 
businesses to maximize revenue opportunities, streamline operations, 
and confidently manage contracts with reduced risk and greater 
control.
Essential Features to Look for in SharePoint Contract Management 
Software
When choosing SharePoint contract management software, certain 
features are critical for managing contracts efficiently.
1) AI Powered System
Artificial Intelligence is transforming the way organizations manage 
contracts, making the entire process faster, smarter, and more accurate. 
Studies show that companies using AI in contract management can 
reduce review times by up to 50– 60% and improve compliance accuracy 
by 40%, freeing teams to focus on higher- value tasks.
An AI-powered system can summarize contracts in seconds, extracting 
key obligations, renewal dates, and critical clauses, so teams no longer 
need to sift through hundreds of pages manually. They can analyze 
contracts for potential risks or gaps, highlight unusual terms, and provide 
actionable insights to support better decision-making.
2) Centralize Your Contract Management
A central repository ensures that all contracts are stored in one place. 
Teams no longer need to search multiple folders or email chains for 
the latest version.
Centralization also allows administrators to set permissions, controlling 
who can view or edit contracts.
Integration with Microsoft 365 applications like Word and Outlook helps 
employees draft and share contracts within familiar tools.
A company with multiple vendor contracts can store all agreements in 
SharePoint. When the finance team wants to check the terms of a 
service contract, they can access it instantly rather than contacting 
different departments.
3) Efficient Request and Draft Management
The software allows employees to submit contract requests and draft 
agreements using pre-approved templates. Templates maintain 
consistency in formatting, language, and clauses across all contracts.
Assume that A new NDA can be created in minutes using a standard 
template. Users only need to fill in details like party names, effective 
dates, and jurisdiction, reducing time spent drafting from scratch.
4) Approval Workflows
Contracts often require approval from multiple departments, which can 
slow down the process if managed manually.
SharePoint contract management software automatically routes contracts 
to the right approvers, tracks their responses in real time, and sends 
reminders to prevent delays.
This ensures a smooth contract approval process, keeping all stakeholders 
informed. By reducing manual follow-ups and bottlenecks, businesses can 
accelerate contract turnaround times and focus on closing deals faster.
5) Legal Review Management
A good legal review plays a crucial role in ensuring every contract 
complies with applicable laws, regulations, and internal company 
policies.
With SharePoint Contract Management Software, the legal team can easily 
annotate contracts, suggest revisions, and collaborate with other 
stakeholders in real time.
Once the review is complete, they can approve the contract directly 
within SharePoint, creating a seamless, traceable process that reduces 
compliance risks and improves accountability.
6) Execution Approval Process
Once the review stage is complete, contracts move into the final approval 
phase before execution. SharePoint contract management software 
ensures that approvals are routed to the right decision-makers with full 
visibility into the status of each step.
Digital signature integrations make it easy to sign contracts securely, 
eliminating the need for physical paperwork and speeding up turnaround 
times.
Automated notifications keep stakeholders informed of pending 
actions, reducing delays and ensuring contracts are executed on 
schedule.
7) Contract Routing
Once contracts are approved and executed, they are routed to the 
relevant teams and stakeholders who need access. SharePoint Contract 
Management Software ensures that the correct version is delivered to the 
right people, preventing confusion or reliance on outdated documents.
Automated routing saves time, reduces manual effort, and ensures every 
department stays aligned on contract terms and obligations.
8) Termination Management
Every contract comes with defined durations, renewal periods, and end-
of-life dates that must be carefully monitored. SharePoint contract 
management software automatically tracks these key dates and sends 
timely alerts to responsible teams when a contract is approaching 
expiration or requires renewal.
This proactive approach helps businesses leverage renewal opportunities
 on time, maintain uninterrupted operations, and confidently close 
contracts in alignment with their goals.
It also ensures contracts are either renewed, renegotiated, or properly 
closed in line with business strategy.
9) Deviation Task Management
Occasionally, contracts require updates or amendments even after 
approval. With deviation task management in SharePoint, every change 
is carefully tracked, reviewed, and approved, ensuring clarity and 
transparency.
This process keeps all stakeholders aligned, maintains contract 
integrity, and promotes confident, well-documented updates 
without disruption.
10) Clause Management and Alternatives
Legal teams frequently rely on standard clauses to maintain 
consistency across contracts. Clause management stores these 
trusted clauses and their approved alternatives, making drafting 
faster and more efficient.
Teams can quickly search, insert, and customize clauses, enabling 
smoother collaboration and reducing repetitive tasks.
This proactive approach ensures consistent contract language, 
strengthens compliance, and builds confidence in every 
agreement.
11) My Tasks Dashboard
The “My Tasks Dashboard” gives every user a clear, personalized 
view of their pending tasks, approvals, and contract deadlines.
This helps employees stay organized, focus on what matters most, and 
take timely action with confidence.
By simplifying the tasks and keeping everyone aligned, it enhances 
productivity and ensures smooth, on-time contract execution.
12) Draft File Comparison
Contracts often go through multiple revisions, and manually tracking 
changes can be time-consuming and prone to errors.
Draft file comparison tools automatically highlight differences 
between versions, allowing teams to quickly identify updates and 
understand what has changed.
This not only saves time but also ensures accuracy, improves 
collaboration among stakeholders, and gives teams confidence that every 
contract is reviewed thoroughly before finalization.
Benefits of Using SharePoint for Contract Management Software
Implementing Microsoft SharePoint for contract management empowers 
organizations to streamline workflows, enhance collaboration, and 
ensure secure, efficient handling of all agreements throughout their 
lifecycle.
1. Seamless Integration with Microsoft Tools
SharePoint integrates effortlessly with Microsoft Teams, Word, MS 
Copilot, Power BI and Outlook, providing a unified platform for all 
contract-related activities.
This integration eliminates the need to switch between multiple 
applications,
streamlines workflows, and ensures that communication, 
document management, and approvals happen smoothly 
in one place.
Teams can collaborate more effectively, reduce errors, and 
accelerate the entire contract lifecycle.
2. Easy Accessibility
With SharePoint contract management software, employees can 
securely access contracts enabling real-time decision-making 
from any location.
This flexibility facilitates remote and hybrid work arrangements, 
ensures that teams have immediate access to essential information, 
and enables contracts to advance efficiently without delays.
3. Enhanced Security
SharePoint contract management software provides robust, role-
based access controls, ensuring that sensitive contracts are visible 
and editable only to authorized personnel.
Permissions can be customized for viewing, editing, or approving 
documents, safeguarding confidential information while allowing 
teams to work confidently. This security framework helps protect the 
organization from data breaches and builds trust in contract 
management processes.
4. Templates and Consistency
Pre-approved contract templates in SharePoint help teams draft 
professional, accurate, and high-quality agreements quickly.
By leveraging the clause library, organizations can standardize 
commonly used clauses and formatting, ensuring consistency 
across all contracts, reducing errors, and maintaining 
compliance with internal policies.
This approach enhances brand credibility and allows legal and 
business
teams to focus on strategic initiatives instead of repetitive 
drafting tasks.
5. Automated Workflows
SharePoint contract management software automates key steps 
in the contract lifecycle, including routing for approvals, sending 
notifications, and tracking updates.
This automation reduces manual follow-ups, minimizes the risk of 
delays, and ensures all stakeholders stay informed at every stage of
 contract lifecycle.
By streamlining these processes, teams can focus on high-
value work, accelerate contract execution, and enhance 
overall productivity.
6. Quick Search and Retrieval
Advanced search capabilities, metadata tagging, and custom 
libraries make it effortless to categorize, locate, and retrieve 
contracts instantly, even in large document repositories.
Employees can access the exact information they need within 
seconds,
enhancing efficiency, streamlining workflows, and enabling 
faster, more informed decision-making across the 
organization.
This easy access to critical contract data also empowers teams to 
collaborate effectively and respond quickly to business 
opportunities.
7. Real-Time Collaboration Across Teams
The CLM software enables multiple teams to collaborate 
simultaneously on contracts, from reviewing and commenting to 
finalizing and approving agreements.
Real-time updates foster seamless communication, enhance 
teamwork, and ensure that all stakeholders are aligned.
This collaborative environment accelerates the contract process, 
reduces errors, and helps organizations respond quickly to 
business opportunities.
Using SharePoint provides several benefits beyond basic contract 
management:
Best Practices for Implementing SharePoint Contract Management in Your 
Organization
Implementing SharePoint Contract Management Software requires 
careful planning:
1. Define Contract Types: Categorize contracts by type, such as 
vendor agreements, NDAs, or employee contracts.
2. Set Permissions: Assign access rights based on roles, so 
employees only view or edit what is relevant to them.
3. Use Templates: Pre-approved templates reduce drafting time and 
maintain consistency.
4. Regular Training: Train employees to use the system 
efficiently and understand workflows.
5. Monitor Performance: Dashboards and reports allow managers to 
track contract progress, pending approvals, and deadlines.
Choosing the Right SharePoint Contract Management Software
Selecting the right SharePoint contract management software is an 
important step for any organization. The right solution helps teams 
manage contracts more
effectively, saves time, and keeps everyone informed. When choosing 
software, it is important to consider several key aspects:
 Compatibility: The software should work well with Microsoft 365 
tools such as Teams, Word, Excel, and Outlook. This allows 
employees to use familiar programs while managing contracts, 
reducing the need to learn multiple systems and helping them 
complete tasks more quickly.
 Scalability: As your business grows, the number of contracts will 
also increase. A scalable solution can handle a growing volume 
of contracts without slowing down performance, allowing your 
organization to continue working efficiently even as your needs 
expand.
 User-Friendly Interface: The software should be simple to use, so 
employees at all technical levels can navigate it easily. A clear 
and intuitive
interface helps teams create, review, and manage contracts 
faster, reducing delays and supporting smooth day-to-day 
operations.
 Reporting & Analytics: A good solution provides clear reports and 
insights on contract status, upcoming deadlines, and other 
important information. This helps managers and teams stay on top 
of contracts, track progress, and make informed decisions quickly.
 Support & Maintenance: Reliable support and regular updates are 
essential for keeping the system running well. Good support helps 
solve any issues promptly, while updates improve functionality and 
keep the software up to date with the latest features.
 Example: A mid-sized company expecting rapid growth may need a 
solution that can handle hundreds of new contracts each year. 
With a best contract management software, employees can access 
contracts quickly, track deadlines, and manage agreements 
without delays, helping the business operate smoothly and grow 
confidently.
Steps to Get Started with CLM 365
1. Assess Your Current Contract Process – Review your existing 
contract lifecycle stages and identify any challenges or delays. 
Understanding where improvements are needed will help you 
make the most of the new system.
2. Take Inventory of Tools – List the tools and platforms your team 
currently uses for drafting, approvals, and storage of contracts. 
This helps ensure a smooth transition and proper integration with 
CLM 365.
3. Activate CLM 365 – Set up CLM 365 and connect it to your 
Microsoft 365 account, so your contract management is 
integrated with your existing systems.
4. Integrate with Microsoft Applications – Connect CLM 365 with Outlook, 
MS Teams, SharePoint, MS Copilot, and the MS Word Plugin. This 
allows your team to manage contracts directly from the tools they 
already use every day.
5. Set Up Workflows and Permissions – Configure approval workflows, 
assign role-based permissions, and create automated alerts for key 
contract actions, ensuring contracts are reviewed and processed on 
time.
6. Train Your Team – Provide practical use cases, quick guides, and 
hands-on training to help your team understand how to use CLM 
365 efficiently. This builds confidence and encourages adoption.
7. Monitor and Improve – Track contract performance, measure 
efficiency gains, and refine workflows regularly. Continuous 
monitoring helps optimize your process and ensures your team 
gets the best results from CLM 365.
For detailed information on deployment, please take a look at this page.
Conclusion
SharePoint contract management software is essential for organizations 
that want to manage contracts effectively. By centralizing storage, 
tracking approvals, and providing mobile access, it reduces financial risks 
and improves collaboration.
Investing in the right software, following best practices, and leveraging 
SharePoint features ensures contracts are well-managed, deadlines are 
met, and business risks are minimized.
Take the first step toward smarter contract management today schedule a 
demo
of SharePoint contract management software and see how it can transform 
your business.