Best SharePoint Contract Management System | CLM 365
                     Best SharePoint Contract Management System | CLM 
365
SharePoint Contract Management System – Built for MS 
365 Users
In case you are using Microsoft 365 applications in your everyday office 
routine and need to manage contracts within it. Then you come on the 
right page.
The SharePoint users usually use the platform to store, handle, and 
retrieve valuable business documents, such as contracts. A SharePoint 
contract management system assists the users to manage all the contracts 
under a single location. It links contracts with the appropriate teams, 
approvals, and updates, which simplify and organize daily work.
Having more than 321 million Microsoft 365 users all over the world, 
many organizations are interested in the contract management solution 
working directly in SharePoint, which they already use.
In this blog, you will get to know how SharePoint contract management can 
assist businesses to handle agreements better and facilitate better 
business operations.
Quick Read
Summary generated by AI, reviewed for accuracy.
Maximize SharePoint’s potential by organizing your contracts with 
centralized libraries, detailed metadata, and automated workflows. 
Applying best practices like standardized naming conventions and 
regular audits will keep your contract management system efficient and 
compliant.
What is a SharePoint Contract Management System?
SharePoint contract management system is an application built into the 
Microsoft
365 platform that helps companies to manage the entire contract 
lifecycle. It enables teams to view, read and handle agreements without 
moving to other platforms.
SharePoint has handy features like document libraries, metadata tagging 
and version tracking. These functions assist users in organizing contracts 
in the correct way, locating them in a short period, and viewing the most 
recent version whenever modifications are done.
SharePoint is used by businesses to handle various forms of agreements. 
The best part? If your organization already uses Microsoft 365, there is no 
need to purchase separate contract management software. CLM 365 can 
be utilized to manage contracts and works directly with Microsoft tools like 
Teams, Outlook, and Word. This allows users to handle contracts within the 
same environment they use every day.
Difference Between SharePoint Contract Management and Traditional Contract 
System
Aspect Other Contract Management SharePoint Integrat
Here is a short comparison between SharePoint contract management 
Systems (Without SharePoint CLM 365)
system and traditional contract system.
Integration)
Contract storage location Contracts are stored in All contracts are 
separate software, shared stor SharePoint in 
drives, or emails, making one ce location, 
them hard to locate. making the find 
and manage usi
Finding contracts quickly Users spend time searching Users can search 
folders, emails, or asking co instantly using 
others to locate the latest filters
contract.
name, owner, 
status,
CLM 365.
Version tracking Multiple copies of the SharePoint keeps 
same contract exist, and ve and CLM 365 
users may open outdated clearly latest 
versions. version and pr 
updates.
Approval process visibility Approval status is unclear, CLM 365 shows 
and users must manually app pending 
follow up through email or actions, and 
messages. approvals in one 
das
Access control and security Contracts may be SharePoint and 
accessible to the wrong CLM role-based 
users or shared without permissio who can 
proper restrictions. view, edit, o 
contracts.
Integration with daily tools Users switch between CLM 365 works 
multiple tools to review, dire SharePoint, 
approve, and Teams, so users 
communicate about can manag within 
contracts. Microsoft 365.
Contract renewal and deadline Expiry dates are often CLM 365 sends 
tracking missed because auto and 
reminders are not reminders for re 
automated. deadlines, and 
impor dates.
How Does Contract Management Work in SharePoint?
SharePoint is used by more than 250 million people worldwide, making it 
one of the most trusted platforms for document management and team 
collaboration. Many businesses also use it to manage contracts because 
it provides a central place to store, track, and control agreements. 
SharePoint contract management system
like CLM 365 are built on SharePoint to help organizations manage the full 
contract lifecycle within Microsoft 365.
Here is how contract management works in SharePoint:
 Stores all contracts in one secure location
SharePoint acts a centralized contract repository where 
businesses can create, upload, and access contracts anytime. 
With CLM 365, users can manage all agreements from a single 
dashboard.
 Organizes contracts using metadata and libraries
Contracts can be grouped using custom columns such as contract 
type, owner, status, and expiry date. This makes it easy to filter, 
search, and find documents quickly using CLM 365.
 Keeps track of contract versions
SharePoint records every update made to a contract. Users can view 
previous version of the contract, compare changes, and restore 
older copies if needed. CLM 365 makes version tracking easy and 
helps maintain a complete contract history.
 Supports approval and notification workflows
SharePoint allows businesses to create approval steps, send alerts, 
and track contract progress. Teams receive notifications for 
approvals, renewals, and important updates.
 Controls access with user permissions
SharePoint allows admins to decide who can view, edit, or approve 
contracts. This protects sensitive information and limits access to 
authorized users only.
 Works with other Microsoft 365 tools
SharePoint connects with Microsoft Teams, Outlook, Microsoft 
Copilot, and Power BI. This helps teams communicate, review 
contracts, and analyse contract data without leaving the 
Microsoft 365 environment.
Step-by-Step Guide: 20 Best Practices to Create Contract Management in 
SharePoint
Contract management is a crucial aspect of any organization and 
SharePoint is a secure platform to store, manage and track contracts. The 
step by step outline below outlines 20 best practices that can assist you in 
creating an effective process with the SharePoint contract management 
system.
1. Use a Central Dashboard for All Contracts
The CLM 365 Home Page is the primary dashboard with the help of which 
users may see the contract requests, drafts, approvals, and active 
contracts. Users will be able to view all in a single place, as opposed to 
checking several folders or emails.
A contract management dashboard provides teams with a clear picture of 
the status of the contract, the approvals awaiting, and the expirations to 
come.
Example: A legal manager can open the dashboard and see contracts 
that require legal review or approval of their execution.
2. Manage Contract Requests and Drafts Properly
The user can generate new contract requests and store the drafts until 
they are submitted to be approved. Drafts enable users to check 
information, add supporting files, and save details to be filled later in 
case of necessity.
SharePoint contract management system assist in the enhancement of 
accuracy and avoidance of incomplete submissions.
Example: A sales executive will be able to make a draft agreement and fill 
it in once the pricing is agreed with the finance team.
3. Use Approval Workflows to Control Contract Movement
Contracts are automatically distributed to the appropriate reviewers 
through approval workflows that are set according to specific steps. Each 
approver is assigned a task and can review, approve or seek changes.
SharePoint contract management system assists in keeping the 
contract approval process organized and offers an insight into the 
progress of the contracts
4. Assign Legal Review Tasks for Compliance
The legal team can be assigned with contract verification, terms, 
conditions and compliance requirements. The reviewers of the law can 
leave comments and make amendments and accept the contract within 
the system.
Example: The legal department can examine a vendor contract to ensure 
that there are liability conditions and adherence to company policies.
5. Complete Approval Before Activating Contracts
The last stage of review is the approval of the execution before the 
contract can be active. Approvers ensure that the contract contents, 
documents and approvals are final. This is to ensure that the contract is 
business ready.
6. Publish Approved Contracts for Easy Access
Once the contract are done with execution, the contracts are posted 
and stored in SharePoint. These contracts can be accessed by the 
authorized users whenever required.
SharePoint contract management system will assist teams in rapidly 
accessing contract information without having to scroll through 
emails and local folders.
Example: When checking the employment terms, HR can open 
employee contracts.
8. Track Contract Expiration Dates and Act
CLM 365 displays contracts that are expiring. This assists teams to 
be ready
to renew contracts, renegotiate or close. Example: A vendor contract that 
is going to expire after 60 days can be checked beforehand to prevent 
service disruptions.
9. Use Activity Logs to Track Contract History
All activities of the contract are documented in activity logs and they 
include the creation of the contract, updates, approvals, and status 
changes. This gives a good audit trail and assists users to keep track of 
contract history.
10. Monitor and Track Contract Deviations
Tracking of deviation assists in controlling alterations in standard 
contract terms. Deviations can be reviewed by approvers who may 
approve or reject them. This assists in keeping track of changes in the
 contract.
Example: In case a client asks to change the terms of payment, the 
deviation can be monitored and accepted.
11. Detect and Track Contract Risks
The users can document risks associated with contracts, including 
financial risks, compliance risks, or delivery risks. Risk may contain 
priority and mitigation measures. SharePoint contract management 
system assists teams to track and manage risks prior to contract 
execution.
12. Detect Risks and Important Clauses with AI
The AI capabilities of CLM 365 can scan contracts and detect risky terms 
or missing data. This assists users to go through contracts at a faster rate 
and concentrate on critical areas.
Example: AI can point to a provision that is not in line with company 
norms.
13. Standardized Contracts Use a Clause Library
Clause libraries are libraries of approved clauses which can be reused in 
contracts. These clauses can be chosen and inserted by users whenever 
they are making agreements. This assists in remaining consistent and 
time saving when drafting a contract.
Example: A typical confidentiality agreement may be reused in 
several vendor agreements.
14. Give Review and Consultation Assignments
Users may ask other subject matter experts to review it, including 
finance or compliance teams. The reviewers may give feedback, 
recommend contract amendment or accept the contract.
15. Add Multiple Review Levels on High Value Agreements
More levels of review may be needed on contracts of greater value or 
risk. Every reviewer fulfills his or her work prior to the advancement of 
the contract.
Example: A big service contract can be subjected to procurement, legal 
and finance review.
16. Track Responsibilities with the help of the My Tasks Dashboard
The My Tasks section displays all the approvals, reviews and assignments 
awaiting each user. Users can open contracts, review and do tasks in the 
same location. This assists users to handle their duties effectively.
17. Save Time with AI-Generated Summaries
AI can produce brief summaries of contracts, emphasizing such 
important facts as the period of the contract, payment conditions, and 
responsibilities. This assists the users to comprehend the details of 
contracts in a fast manner.
Example: A manager will be able to look at the summary rather than 
read a long contract document.
18. Compare Contract Versions to Monitor Changes
Draft and final contract versions can be compared by the users. The 
system identifies additions, deletions and updates. SharePoint contract 
management system assists in transparency and monitoring of changes in 
the contract.
Example: Negotiation changes can be reviewed by comparing 
versions in legal teams.
19. Automatic Language Detection is Better to Use
The system identifies the language of the browser used by the user and 
presents the interface. In case the browser language is not available, a 
default language is used.
20. Support Manual Risk Entry and AI Detection
The AI can be used to add risks that are not detected by the user. The 
risks may contain severity level, owner and mitigation plan. This 
assists in capturing risks identified by the system and those identified 
by the user.
Example: A project manager can add a risk, which is associated with 
delivery deadlines, manually.
Note: The contract workflow structure remains consistent, but installation 
steps may differ depending on the integration type. Refer to the 
knowledge base for integration- specific setup instructions.
Top 10 SharePoint Contract Management System
Here is a list of the top 10 SharePoint contract management systems 
that help businesses store, track, and manage contracts in one place. 
These solutions offer features like approval workflows, version tracking, 
deadline alerts, and centralized contract storage.
21.CLM 365
CLM 365 is built on the Microsoft ecosystem and integrates
with SharePoint, Microsoft Teams, Outlook, Microsoft Copilot, Power BI,
and Power Automate. This allows users to manage the contract lifecycle 
directly within Microsoft 365, using the tools they already work with.
It also uses AI contract analysis to summarize contracts, identify contract 
risks, and highlight important terms. The contract management software 
helps legal teams, procurement teams, and business users review 
agreements faster and make informed decisions.
CLM 365 is designed with enterprise-grade security and a user-
friendly interface, making it suitable for both SMBs and large 
enterprises. It helps organizations maintain contract compliance, 
stay audit-ready, and keep all contracts organized in SharePoint.
CLM 365 is SOC 2 compliant, Microsoft certified, and a Microsoft 
Solutions Partner, meeting strict security and compliance standards. It 
also
supports GCC and GCC High environments, making it ideal for 
government
organizations and companies that require high-security 
contract management and data protection.
Key Features
 AI for effective contract process
 Customizable workflow automation
 Draft comparison
 Effective compliance management
 Customizable workflow automation
 Contract redlining and edits
 Agreement Negotiation
 Contract amendment
 Version tracking and audit trails
 Secure electronic signature
 Real-time reporting dashboards
 Enterprise grade security protocols
 User friendly interface (Built with Microsoft Fluent UI)
Ratings: 4.8 – G2 Platform
Best Known For: Built on the reliable Microsoft ecosystem, CLM 365 
provides strong security features and allows users to manage contracts 
directly within their existing Microsoft 365 tools. It also offers flexible 
pricing plans designed to match the needs of different organizations, 
making it suitable for both growing businesses.
Pricing starts from $29.99 per user/month, billed yearly
Get Special pricing for non-profits and government-funded educational 
institutes
2. ConvergePoint
ConvergePoint is a good SharePoint-based contract management 
system that assists organizations to manage contracts, approvals and 
compliance in a single location. It enables teams to keep all contracts 
in one place and monitor them through their creation to renewal. The 
system also assists the users to track deadlines and keep track of the 
right contract records.
Key Features
 Pre-prepared contract templates
 Automated approval routing
 Renewal and expiration notifications
 Role-based user access control
 Contract analytics and reporting
Rating 
G2: 
4.9
3. Cont
ract
s365
Contracts365 is created to assist organizations to manage contracts in 
SharePoint. It provides the users with complete insight into the stages of 
the contract, including request and approval, as well as renewal. The 
platform assists in minimizing manual tracking since it systematizes 
contracts and reminds about significant dates.
Key Features
 All contracts stored centrally
 Electronic notifications of contract expiry
 Contract review approval workflows
 Meta data and filter-based search
Rating 
G2: 4
4. Hyp
erSt
art
HyperStart is a contract management system that is compatible with 
SharePoint and is oriented towards rapid deployment and simple 
configuration. It assists organizations in the process of developing, 
authoring contracts and retaining access and contract information.
Key Features
 Quick installation and simple installation
 Custom workflows and templates
 Control access and permissions of users
 Audit records to monitor contract activity
Rating 
G2: 
4.6
5. Volody
Volody is a contract management system that is connected to SharePoint 
and assists teams with contract creation, editing, and tracking. It 
promotes teamwork and maintains an entire history of contract 
modifications.
Key Features
 Development of a contract through collaboration
 Alerts and notifications of deadlines
 Version history tracking
 Custom approval workflows
Rating 
G2: 
4.8
6. Doc
k 
365
Dock 365 is a combination of contract lifecycle management and 
SharePoint document storage. It enables organizations to use one system 
to manage contracts and other associated documents. Users can trace 
approvals, keep track of deadlines and manage contracts effectively.
Key Features
 Single storage of contracts and documents
 Workflow management and approval tracking
 Metadata tagging to increase search speed
 Contract update and deadline notification
Rating 
G2: 
4.3
7. Juro
Juro is an online contract management software that integrates with 
SharePoint and assists teams in making, revising, and signing contracts. It 
enables teams to collaborate on contracts and monitor their progress via 
dashboards.
Key Features
 Automation and contract templates
 Contract editing and approval
 Support of electronic signatures
 Contract dashboards and reporting
Rating 
G2: 
4.6
8. Cont
ract
Wor
ks
ContractWorks is a safe contract management solution that is 
integrated with SharePoint to store and manage contracts. It assists 
users to monitor contract status, deadlines and produce reports.
Key Features
 Secure contract storage
 Renewal and expiration notifications
 Dashboard of contract reporting
 Custom workflows and templates
Rating 
G2: 
4.6
9. Agil
oft
Agiloft is a versatile contract management system compatible with 
SharePoint and can create, approve, and track contracts. The SharePoint 
contract management system is appropriate in those organizations that 
have complex contract requirements.
Key Features
 Automated contract approval workflow
 Central repository for contracts
 Compliance audit tracking
 Reporting and analytics
Rating 
G2: 
4.5
10. Co
ng
a
Conga is a contract lifecycle management tool that is connected to 
SharePoint. It assists organizations to design, administer, and monitor 
contracts during their lifetime. Contract approvals and reporting are 
also supported in the platform.
Key Features
 Contract development and editing software
 Easy contract approval
 Integration of electronic signature
 Reporting and compliance monitoring.
Rating 
G2: 
4.3
Key 
Featur
es of a 
ShareP
oint 
Contra
ct 
Manag
ement 
Syste
m
Organizations selecting a SharePoint contract management system 
expect more than basic document storage. They need a solution that 
protects contract data, organizes agreements properly, supports 
collaboration between teams, and helps maintain compliance throughout 
the contract lifecycle. A SharePoint-based contract management system 
provides these capabilities while allowing businesses to manage 
contracts directly within Microsoft 365.
1. AI Contract Summary and Risk Insights
With CLM 365 integration with Microsoft Copilot, users will be able to 
create AI- generated summaries of contracts to get a quick overview 
of key terms, clauses, obligations, and risks. Users can choose certain 
clauses and receive immediate clarifications and insights provided by 
the AI agent, which will allow them to read contracts more quickly. It 
also assists the teams in determining the risks of the contract, 
obligations and significant conditions without having to read the whole 
document manually.
2. Secure Contract Storage Within Microsoft 365
A SharePoint contract management system stores all your contracts within 
your Microsoft 365. This enables organizations to control data on contracts 
with the available SharePoint security configurations, such as user 
permissions, access control, and encryption. Since contracts are stored in 
SharePoint, organizations have the complete freedom to control who is 
allowed to see, edit, or approve agreements.
3. Digital Signature Integration
SharePoint contract management system is integrated with digital 
signature
software, including Adobe Acrobat Sign and DocuSign. This will enable 
users to
submit contracts to be signed in SharePoint and track the signing process. 
Contracts are automatically saved in the appropriate SharePoint library 
once contract is signed, and the activity of signing is logged.
4. Configurable Approval Processes
Organizations have different contract approval structures based on their 
business operations. SharePoint contract management system enable 
administrators to set up approval processes, contract fields, naming 
conventions, and document templates.
This will enable companies to handle contracts according to their internal 
operations instead of adjusting their workflow to software constraints.
5. Flexible Templates and Metadata Management
SharePoint enables companies to design standardized contract templates 
and to organize contracts with the help of metadata fields. Metadata may 
contain the type of contract, the owner, the department, the value of the 
contract, the date of starting the contract and the date of expiration. 
SharePoint contract management system enhances the organization of 
contracts and simplifies the search, filtering and retrieving of agreements.
6. Automated Approval Workflows
Automated contract management assist in the transfer of contracts to 
approval processes without the need of manual coordination. Upon the 
creation of a contract, the contract is automatically assigned to the 
relevant reviewers according to the preset workflow configurations. All 
approval actions are logged and the users are notified when they need to 
review something.
7. Custom Workflows for Different Contract Types
The various types of contracts might have varying review and approval 
procedures. SharePoint contract management systems enable 
organizations to develop distinct workflows of vendor contracts, client 
agreements, employment contracts, and partnership agreements.
SharePoint contract management system assists organizations in using 
the right amount of review and approval depending on the importance of 
the contract, level of risk and business needs.
8. Integration with Microsoft 365 Applications
SharePoint contract management system are compatible with 
Microsoft 365 applications including Microsoft Teams, Outlook, Power 
BI, Power
Automate, and Microsoft Copilot. This enables the users to handle contracts 
in the same platform that they use to communicate and report daily.
Outlook can provide approval notifications to users, Microsoft Teams can 
help them collaborate on contracts, Power Automate can be used to 
automate tasks, and Power BI can be used to analyse contract data.
Future Trends in SharePoint Contract Management
SharePoint contract management is growing with the use of AI and 
Microsoft 365 tools. Microsoft reports that nearly 70% of Fortune 500 
companies use Microsoft 365 Copilot to support tasks such as contract 
drafting, review, and tracking. Microsoft Teams has also seen a 76% 
increase in file sharing, showing the rising need for connected contract 
access.
The future focuses on AI-powered contract summaries, risk detection, 
automated compliance tracking, and real-time contract visibility. With 
SharePoint, Microsoft Teams, and Microsoft Copilot, organizations can 
manage contracts securely, track activities, and improve contract 
management within the Microsoft ecosystem.
Conclusion
A SharePoint contract management system assists companies in storing, 
tracking and managing contracts in the Microsoft 365 platform already in 
use. It offers a central point on contracts, facilitates the approval process, 
and simplifies access and monitoring of agreements by the team.
Explore how CLM 365 can enable you to work with contracts in your 
Microsoft 365 environment, store them safely, and have automated 
processes and AI-driven insights into your contracts.