Best Time Clock for Small Business | Timesheet 365
                     Best Time Clock for Small Business | 
Timesheet 365
Even small businesses aren’t immune to costly problems like buddy 
punching or inaccurate timesheets. When you’re working with limited 
resources, just a few payroll mistakes can make a big impact. And if you’re 
still relying on pen and paper or outdated punch cards? You’re leaving the 
door wide open for human error.
An automated time clock can change that. These tools track employee 
hours down to the second, helping you run accurate payroll and stay 
compliant—without the manual headache.
To help you make the right choice, I’ve researched the top solutions 
available today. In this guide, you’ll find eight of the best time clock 
systems built specifically with small businesses in mind. Whether you’re 
looking for biometric clock-ins, mobile tracking, or seamless payroll 
integrations, there’s an option here to suit your needs.
Our Top Picks for Small Business Time Clocks
1. Best All-in-One Time Tracking Solution
Perfect for small teams who want everything—time tracking, payroll 
sync, and employee scheduling—all in one intuitive platform
2. Ideal for Project-Based Time Tracking
If your team logs hours across multiple projects or clients, this tool 
makes it easy to track billable time and keep everything organized
3. Top Choice for Auto-Generated Timesheets
Say goodbye to manual entries. This pick shines when it comes to 
creating accurate, automated timesheets ready for review or export.
Why You Can Count on Our Recommendations
We don’t just skim the surface—we dig deep. Our independent review 
team carefully evaluates each tool using a transparent, research-driven 
process that anyone can view. No sponsored rankings. No paid 
placements. Just honest insights to help small business owners make 
smarter software choices.
Here’s how we did it:
29-time clock tools initially considered
19 platforms thoroughly tested and 
evaluated 8 standout solutions 
handpicked for this guide Usability 
Matters: What Else I Considered
A time clock isn’t just about tracking hours—it must work for your team 
every single day. So, beyond the core features, I also looked closely at 
how intuitive and user- friendly each system really is. Here’s what stood 
out in the best picks:
One-Tap Clock In/Out
Your team shouldn’t need a manual just to start their shift. I prioritized 
tools with simple, one-touch functionality—so clocking in and out takes 
seconds, not minutes.
Simplicity and Setup
First impressions count. I gave higher marks to platforms that are easy to 
set up and straightforward to use—both for admins and employees. No 
clunky interfaces or confusing dashboards here.
Reliable Customer Support
When tech hiccups happen, you need help fast. I made sure every 
recommendation comes with strong customer support and helpful 
onboarding resources. Whether it’s a chat, phone, or email, you should 
always be able to reach someone who can assist.
Room to Grow
The best systems aren’t just for today—they’re built for tomorrow. I 
looked
for scalable solutions that can adapt as your business grows, whether 
that means adding new team members, multiple job sites, or new 
locations.
Track Every Second: 10 Standout Time Clocks for Small Businesses in 
2025 Timesheet 365 — Best All-in-One Time Clock for Small Businesses
Timesheet 365 tops my list as the most versatile and user-friendly time 
clock solution for small businesses in 2025. It’s built with simplicity in mind
—yet powerful enough to handle everything from daily time tracking to 
payroll-ready reports.
Why I Chose Timesheet 365:
After extensive testing, I can confidently say Timesheet 365 hits the 
sweet spot between ease of use and advanced functionality. It features a 
one-tap mobile clock- in system, automatically generates detailed 
timesheets, and integrates effortlessly with payroll software—so you can 
stay focused on running your business without worrying about manual 
errors or time theft.
Key Features of Timesheet 365:
One-Touch Clock In & Out
Employees can clock in and out from their phones with a single tap. The 
app syncs with the built-in scheduler, allowing managers to add shift 
notes, images, and even videos for extra clarity at clock-in.
Automated, Error-Free Timesheets
Work hours are logged in real-time and automatically compiled into 
digital timesheets. You get a clear breakdown of daily totals, overtime, 
break times, and absences—all reviewable immediately.
One standout feature? The system flags any time irregularities 
before payroll is processed, helping you avoid costly mistakes.
Precision GPS Tracking with Timesheet 365
One of my favourite features in Timesheet 365 is its highly accurate 
GPS tracking, which adds a whole new level of accountability to your 
workforce. Whether you’re managing remote crews or on-site teams, 
you can always verify where employees are clocking in from.
The app logs the exact location at clock-in and can even track employee 
movement during working hours—great for field teams or mobile staff. You 
can also enable geofencing, which lets you draw virtual boundaries 
around job sites. If someone tries to clock in before arriving at the 
worksite—or after leaving—it simply won’t go through.
This kind of location-based control helps eliminate early punch-ins, 
discourages time theft, and builds trust in your time tracking process
Flexible Job & Task-Based Time Tracking
What sets Timesheet 365 apart is its flexibility—you’re not locked into a 
one-size- fits-all time clock. You can easily tailor what your team tracks 
time against, whether it’s specific jobs, tasks, client accounts, or 
physical locations.
This level of customization is especially useful if you bill by the hour or 
manage multiple clients. With detailed job-based time logs, you gain clear 
visibility into where your team’s time is going, which projects are taking 
up the most resources, and how to allocate your workforce more 
efficiently.
Whether you’re managing field service jobs, agency projects, or in-house 
tasks, Timesheet 365 gives you the tracking granularity you need—
without the complexity.
Employee Scheduling Made Simple with Timesheet 365
Timesheet 365 features an intuitive, color-coded scheduler that makes 
managing shifts effortless. Using drag-and-drop functionality, you can 
easily create and adjust
schedules, with helpful templates and recurring shift options to save 
time. This scheduler is built especially for teams with field employees, 
allowing staff to view their shifts, request swaps, and accept 
assignments—all subject to your approval.
Another great feature is the ability to generate a shareable, read-only 
schedule link. This makes it easy to keep clients or stakeholders in the 
loop about project timelines without giving them full system access.
I also appreciate Timesheet 365’s smart auto-scheduler. Simply add your 
unassigned shifts and specify the required roles for each. The system 
then automatically generates optimized schedules based on employee 
availability, skills, preferences, and your business needs—taking much of 
the manual work off your plate.
Streamlined Timesheet Management
While Timesheet 365 offers flexible time tracking, another core strength 
lies in
its real-time reporting and analytics capabilities. Instead of juggling 
spreadsheets
or manually compiling data, you get instant access to detailed reports 
that show hours worked, overtime, and attendance patterns—helping 
you make smarter staffing decisions.
These reports can be customized by date range, department, or project, 
giving you the insights you need to optimize productivity and keep 
labour costs under control. Plus, with automated alerts for anomalies like 
missed punches or excessive overtime, you stay proactive about 
potential issues before they impact your payroll.
Seamless Integrations with Timesheet 365
Timesheet 365 connects effortlessly with popular Microsoft tools to keep 
your workflows smooth and centralized. It integrates directly with 
Microsoft SharePoint, allowing you to store, share, and manage time 
tracking documents securely within your existing file system.
Additionally, Timesheet 365 works together with Microsoft Teams, so 
employees can clock in and out or check schedules right from their Teams 
workspace—no need to switch apps. This integration streamlines 
communication and helps your team stay connected without disrupting 
their day.
Timesheet 365 is an all-in-one workforce management app designed to 
help you run your entire business from anywhere. Managers can 
effortlessly create employee schedules, track time, and generate detailed 
reports—all within one platform. You can also securely store important 
documents and streamline communication with your team through built-
in messaging features.
Pricing starts affordably, with plans beginning at just $29 per month 
for up to 30 users, and small businesses with fewer than 10 
employees can even get started completely free.
With Timesheet 365, employees spend less time figuring out their tasks 
and more time focusing on getting the job done efficiently.
Timesheet 365 provides a free plan that’s available indefinitely—so you 
can start tracking time and managing your team at no c
Key Features:
 Mobile-friendly employee time clock
 Precise real-time GPS tracking
 Automated timesheet generation for hassle-free payroll
 Break and overtime tracking
 Comprehensive time off request management
 Easy-to-use employee scheduling
Advantages:
 Effortless and accurate time tracking
 Quick and straightforward setup process
 Clean, easy-to-navigate interface
 Support team that responds promptly and effectively
Drawbacks:
 Requires a stable internet or Wi-Fi connection to function properly
2. Jibble — Ideal Solution for Tracking Time by Project
Accessible on:
 Web
 iOS
 Android
Jibble is a time tracking app focused solely on simplifying how small 
businesses monitor employee hours. Its straightforward design makes it 
easy for anyone to get started quickly, without a steep learning curve.
Why I Recommend Jibble:
 What stands out to me is its customizable features that let you 
tailor the experience to your business needs. One particularly 
handy option is facial recognition for clocking in and out—this 
adds a layer of convenience and
helps prevent buddy punching.
Simple, Flexible Time Tracking
 Employees can easily clock in or out and log hours by project using 
their smartphone, tablet, or desktop. Whether your team works in 
the office or out in the field, one tap is all it takes to start tracking 
time.
 As a manager, you can specify the number of breaks each 
employee is allowed, and the system automatically logs those 
breaks in the timesheets. However, Jibble currently lacks 
automated reminders for breaks, so employees won’t receive 
alerts prompting them to start or end breaks—a feature that 
could improve compliance and workflow.
Project and Location Tracking
 You can assign specific projects for time tracking, ensuring that 
hours are accurately allocated where they belong. Jibble also offers 
GPS tracking and geofencing capabilities to verify employee 
locations during clock-ins, helping reduce time theft and boost 
accountability.
 Another useful option is the ability to choose between three preset 
time tracking policies—flexible, moderate, or strict—allowing you to 
select the level of control that fits your workplace culture.
Real-Time Location Tracking
Jibble lets you monitor your employees’ locations live through GPS 
tracking, giving you confidence that your team is where they need 
to be during work hours.
Managing Time Off and 
Availability
 Setting up time off policies in Jibble is straightforward and flexible. 
You can configure both accrued and lump-sum PTO plans tailored 
to your company’s requirements. Plus, you have the option to 
decide whether unused PTO expires annually or rolls over into the 
following year.
 From an employee’s perspective, submitting time off requests is 
simple and can be done via desktop or mobile app without any 
hassle. On the manager side, approving or denying requests 
takes just a single click. That said, it
would be even better if managers received automatic notifications 
when new time off requests come in, which would speed up the 
approval workflow.
Integrations
Jibble connects smoothly with a variety of popular business tools, 
including:
 Airtable
 Paylocity
 Asana
 ClickUp
 Oracle
 Freshdesk
 Notion
Users appreciate how simple and intuitive Jibble is compared to other 
platforms. Its time tracking capabilities stand out as a major advantage, 
and the onboarding process was straightforward and user-friendly. With 
competitive pricing and more features than many previous solutions 
we’ve tried, Jibble was an obvious choice.
— Doug, Community Support Specialist
Key Features
Biometric facial recognition for secure 
clock-ins Ability to set up tablets as 
centralized office kiosks GPS location 
tracking paired with geofencing
Customizable, detailed notifications and 
alerts
Pros
Accurate and dependable real-time location 
monitoring User-friendly interface for both 
employees and managers Cons
Does not include shift scheduling 
functionality Exporting and sharing reports 
is somewhat limited Pricing
Starts at $2.49 per month plus $2.49 
per user Trial Available: Yes
Free Plan: Yes
3. Time Camp — Ideal for Automated Timesheet Generation
Accessible via:
 Web
 iOS
 Android
TimeCamp is an automated time tracking tool popular with office 
teams, remote workers, and freelancers alike. Its desktop and mobile 
apps run quietly in the background, capturing work hours without 
needing constant manual input.
Why TimeCamp Made the List:
One of the biggest perks is that employees don’t have to repeatedly start 
and stop timers when switching between tasks. TimeCamp automatically 
logs work hours and calculates wages based on the tracked time, then 
compiles everything neatly into timesheets for payroll or invoicing.
The interface is straightforward and easy to use, with a clean menu 
located at the top left that avoids overwhelming new users with too 
many options. This simplicity makes it easy for anyone to navigate the 
platform without a lengthy onboarding process.
Tracking Time Made Easy
Employees can start and stop timers from both mobile devices and 
desktop computers, ensuring accurate logging of time spent on different 
projects. If needed, users can also add time entries manually.
A feature I appreciated while testing is the ability to create recurring time 
entries, which saves time by allowing you to duplicate timesheets instead 
of rebuilding them from scratch each day.
One standout feature is TimeCamp’s keyword tracking on the desktop app. 
By assigning keywords to tasks, the software automatically detects when 
you’re working on related documents, apps, or websites and tracks time 
accordingly.
It’s important to note, however, that TimeCamp does monitor URLs and 
applications accessed during tracked time. While useful for productivity 
insights, some employees might see this as intrusive.
Smart Time Budgeting and Reporting
The time budgeting feature helps you allocate resources more 
efficiently and plan projects with ease. It uses color-coded charts and 
visuals that are straightforward and user-friendly, making it simple to 
get a clear overview briefly.
TimeCamp’s reporting capabilities are robust and versatile. All 
tracked time is consolidated into one centralized dashboard, where 
you can generate over 20 different report types tailored to analyze 
your team’s work habits. Reports are categorized into four main 
groups: time, personnel, budget, and miscellaneous, allowing quick 
access to relevant data for informed decision-making.
One feature I found particularly valuable was the employee attendance 
report, which compares logged hours against set thresholds to 
automatically flag overtime. This makes tracking compliance and 
managing labor costs much simpler.
Generating reports is hassle-free, and you can easily share them via a 
link or export them in popular formats such as CSV, Excel, or PDF for 
further use or distribution.
Integrations
TimeCamp connects seamlessly with a variety of popular tools, including:
 Jira
 Salesforce
 HubSpot
 Zapier
 Xero
 QuickBooks Online
Using these integrations, we gain clear visibility into which project areas 
demand the most time, enabling us to optimize workflows. It also helps 
pinpoint when team members are overloaded, so we can balance 
workloads more effectively.
Key Features
 Accessible on both desktop and mobile platforms
 Comprehensive and easy-to-read project reporting
 Visual budgeting tools with graphs to monitor profitability
 Performance tracking capabilities
Advantages
 Accurate keyword-based time tracking
 Automatic tracking on web and mobile devices
Drawbacks
 Mobile app can feel somewhat unwieldy
 Time-off request process is a bit complex
Pricing
Plans begin at $2.99 per user each 
month Trial period: Available
Free version: Yes
4. Homebase — Great for Retail and Restaurant 
Teams Available on:
 Web
 iOS
 Android
Homebase simplifies employee time tracking with built-in scheduling, 
team messaging, and payroll integrations. Its free plan is ideal for small 
businesses, especially in the retail and hospitality sectors. You can easily 
manage shifts, monitor real-time attendance, and export timesheets for 
payroll. GPS tracking and photo check-ins help reduce time theft.
5. Deputy — Ideal for Compliance-Focused Businesses 
Available on:
 Web
 iOS
 Android
Deputy offers precise time tracking and scheduling tools, helping 
businesses comply with labor laws and manage workforce costs 
effectively. It includes facial recognition for clock-ins, labor forecasting, 
and automatic wage calculations. Deputy also alerts you to breaks, 
overtime, and late shifts.
6. Buddy Punch — Best for Simple Setup and Flexibility 
Available on:
 Web
 iOS
 Android
Buddy Punch is an intuitive time tracking solution that supports punching 
in via facial recognition, QR codes, or PINs. It offers customizable rules for 
overtime, PTO, and breaks. With built-in GPS and geofencing, it’s a top 
pick for teams on the move.
7. Clockify — Great Free Time Tracker with Paid Upgrades 
Available on:
 Web
 iOS
 Android
Clockify is a robust free time tracking tool that supports unlimited 
users. It allows employees to track time manually or with timers and 
includes reporting, project tracking, and billable hour features. Ideal 
for freelancers and startups, it also integrates with tools like Trello, 
Asana, and Jira.
8. OnTheClock — Best for Payroll Integration 
Available on:
 Web
 iOS
 Android
OnTheClock is easy to use and offers seamless integrations with 
QuickBooks, Gusto, and ADP. You can set location restrictions, IP locks, 
and enforce job-specific punch rules. It’s popular among businesses with 
hourly employees who need reliable payroll syncing.
9. When I Work — Best for Scheduling and Messaging Combo 
Available on:
 Web
 iOS
 Android
When I Work combines time tracking and scheduling with 
built-in team
messaging. It’s particularly helpful for shift-based businesses. You can 
assign tasks, manage availability, and track attendance in one place. Its 
user-friendly interface makes it a favorite among non-tech-savvy teams.
What Are Time Clock Apps for Small Businesses?
Time clock apps tailored for small businesses are digital tools designed 
to simplify the tracking of employee hours and attendance. They replace 
outdated paper logs and manual punch cards with streamlined, 
automated systems that boost accuracy and efficiency.
With these apps, employees can easily clock in and out using their 
smartphones, tablets, or computers—removing the need for traditional 
physical time clocks. Many of these solutions include features like live 
time tracking, automatic calculation of overtime, and detailed reporting, 
helping employers manage payroll smoothly and stay compliant with 
labor laws.
These apps are especially beneficial for companies with remote staff or 
flexible schedules, as they offer a dependable way to monitor work 
hours no matter where employees are located.
How Do Time Clocks for Small Businesses Function?
Time clocks designed for small businesses streamline the way employee 
work hours and attendance are recorded. Employees typically clock in and 
out using various methods, such as entering a personal code or utilizing 
biometric verification like fingerprint scans.
Once recorded, the data is stored digitally within the system. Many 
modern time clocks connect directly with software platforms, providing 
live updates and giving managers the ability to track attendance from 
anywhere. These systems also handle tasks like calculating overtime, 
monitoring breaks, and producing comprehensive reports—making payroll 
processing easier and ensuring employees are paid accurately.
Advantages of Using Online Checklist Apps 
Access from Any Location
Online checklist apps offer the 
convenience of being accessible from 
any device with
an internet connection. Whether on a smartphone, tablet, or desktop, 
users can easily view and update their task lists no matter where 
they are.
Boosts Motivation and Accountability
Marking tasks as complete provides a satisfying sense of progress that 
can motivate users to keep going. The visible trail of accomplishments 
also encourages personal responsibility and helps maintain focus on key 
objectives.
Seamless Team Collaboration
Many checklists’ apps support real-time collaboration, allowing multiple 
users to contribute and update the same list at once. This feature is 
especially beneficial for teams working on joint projects or shared 
responsibilities.
Enhanced Task Management
These apps typically include tools like task grouping, priority settings, 
and due date assignments to help keep tasks well-organized. Additional 
options such as tags or labels offer further customization for managing 
workload efficiently.
Automated Alerts and Reminders
Users can set reminders and notifications to stay on top of deadlines and 
important milestones. Alerts can be delivered through emails, push 
notifications, or SMS messages, helping prevent overlooked tasks.
Simple to Modify and Update
Online checklists provide the flexibility to add, change, or remove 
tasks quickly without the hassle of manual rewriting or erasing, 
allowing workflows to adapt smoothly to changing needs.
Integration with Productivity Tools
Many checklist applications connect seamlessly with other software 
such as calendars, email platforms, and project management systems, 
enabling a smooth flow of information across your work tools.
Insightful Reporting and Analytics
Top-tier checklist apps offer data analytics on task completion and team 
activity, providing valuable insights that can be used to track productivity 
trends and optimize operational efficiency.
Personalization Options
Managers typically can tailor both the look and features of the app to 
match their unique requirements. This adaptability helps ensure the tool 
fits seamlessly into their existing processes and work style.
How Much Do Time Clocks for Small Businesses Cost?
The price of time clock apps for small businesses varies depending on the 
range of features offered. Basic time clock apps with core functions may 
be free or come with a low monthly fee, making them accessible for 
businesses on a tight budget. More advanced, feature-rich solutions 
typically come at a higher cost.
Timesheet 365 is a strong choice for small businesses looking for a 
reliable and affordable time clock app. small companies with up to 10 
employees can access all core features completely free of charge, while 
paid plans for businesses with up to 30 users start at just $29 per month.
This app includes essentials such as employee time tracking, GPS location 
monitoring, task management, and customizable reporting tools. The 
flexible pricing structure lets small businesses select a plan that fits both 
their operational needs and budget, making Timesheet 365 a practical 
and cost-efficient option for managing employee time.
Conclusion
Finding the right time clock app for a small business is essential to 
ensure accurate employee attendance tracking, streamline payroll, and 
improve overall workforce management. With features like mobile clock-
in, GPS tracking, automated
timesheets, and integration capabilities, modern time clocks simplify 
many manual tasks and reduce errors.
For small businesses seeking a reliable, user-friendly, and 
affordable solution, Timesheet 365 stands out as the best option. 
Its combination of comprehensive features, easy setup, and 
flexible pricing makes it ideal for
businesses of all sizes — especially those with remote or mobile teams. 
Whether you have a handful of employees or are planning to grow, 
Timesheet 365 provides
the tools needed to keep your workforce organized and your payroll 
accurate without breaking the bank.