Top IT Asset Management Tools: Features, Pricing & Reviews (2026)
                     Top IT Asset Management Tools: Features, Pricing & 
Reviews (2026)
Comparing Leading IT Asset Management Tools: Features, 
Pricing, and Reviews
IT Asset Management or ITAM is the process of tracking and managing 
hardware and software across your organization. It helps reduce costs 
and avoid risks. In 2025, choosing the right ITAM tool is more important 
than ever. Businesses need smart tools to manage growing digital 
assets.
Quick Read
Summary generated by AI, reviewed for accuracy.
IT asset management tools track and optimize hardware and software, 
helping reduce costs and improve control. When comparing tools, 
consider features, pricing, and reviews to find the best fit for your team’s 
needs.
A good tool saves time and improves control. This blog will help you 
compare top IT Asset Management tools. We will look at key features 
pricing plans and real user reviews. Whether you are a small business or 
a large team, this guide will help you make the right decision. Let us 
explore the best options.
How We Compared the Tools Feature set and functionality
To help you choose the best IT Asset Management tool we followed a clear 
and simple comparison method. We picked tools based on real needs 
faced by IT teams. Below are the key points we used to compare each tool 
in this blog.
Feature set and functionality
We checked what the tool can do. This includes asset tracking license 
management reports alerts and mobile access. A good tool must cover 
the full life of each asset from purchase to disposal.
Ease of use and user interface
We looked at how easy it is to set up and use the tool. A simple 
dashboard and smooth flow help save time and avoid mistakes. Tools 
that need less training are better for teams with limited time.
Integration capabilities
Modern IT tools must work with other platforms. We checked if each tool 
can connect with systems like Microsoft 365 Azure ServiceNow or your 
helpdesk. Integration saves effort and makes asset data more useful.
Scalability and deployment
Your needs may grow. We checked if the tool works for both small and 
large teams. We also looked at deployment types. Some tools are cloud 
based while others offer on premise use for more control.
Security and compliance
We reviewed how each tool protects your data. We focused on industry 
standards like SOC 2 ISO 27001 and GDPR. This is important for teams 
that manage sensitive or customer data.
Support and documentation
We checked if you get fast help and clear guides. Good customer support 
can save your team during setup and future use.
Pricing transparency
We included only tools that show clear pricing. No hidden costs 
or surprise charges.
User feedback
We read reviews from trusted sites like G2 and Capterra to know what 
real users think.
Top IT Asset Management Tools Compared
Choosing the right IT Asset Management tool can help your business 
track devices reduce risks and control costs. Here is a detailed 
comparison of five top tools in 2025. Each tool suits different types of 
businesses.
This guide will help you decide which one fits your needs 
best.
Asset Management 365
Key Features
Asset Management 365 is designed specifically for Microsoft 365 users, 
offering an intuitive way to track both hardware and software assets. The 
platform enables businesses to manage the entire lifecycle of assets, 
from purchases and warranties to service history and disposal.
With built-in barcode scanning and detailed reporting, organizations can 
maintain accurate records with minimal effort. One standout feature is 
the ability to assign assets to individual employees or entire teams in 
just a few clicks, saving time and ensuring accountability.
Since the tool is embedded within SharePoint and Microsoft Teams, it 
integrates seamlessly with your daily workflows, making it feel like a 
natural extension of the Microsoft 365 ecosystem.
Ideal For
This solution is well-suited for small and mid-sized businesses that rely 
heavily on Microsoft 365 in their operations. Larger enterprises with 
established Microsoft 365 environments can also benefit from its 
scalability and ease of use.
For organizations already invested in Microsoft tools, it eliminates 
the need for separate, complex systems.
Pros
 User-friendly interface with minimal learning curve
 Deep Microsoft 365 integration for a familiar experience
 Quick and straightforward setup process
Cons
 Limited value for teams not using Microsoft 365
 Advanced reporting features are somewhat restricted
Asset Management 365 stands out as a practical and efficient tool for 
organizations that already depend on Microsoft 365. By streamlining 
asset tracking and management within the same environment where 
employees already collaborate, it reduces training needs and adoption 
barriers.
While it may not be the best fit for businesses outside the Microsoft 
ecosystem, its ease of use, integration, and one-step asset assignment 
make it a compelling choice for teams seeking a straightforward, reliable, 
and Microsoft-friendly asset management solution.
Freshservice
Freshservice, part of the Freshworks platform, combines IT service 
management and asset tracking in a single solution. Teams can monitor 
devices, link them directly to tickets, and automate repetitive tasks, 
making it easier to stay on top of both service requests and asset records.
With cloud-based access, it is especially useful for remote or distributed 
teams who need flexibility and quick visibility into IT operations.
Pricing Tiers and Plans
Freshservice offers multiple pricing tiers designed to suit different needs. 
Entry-level plans are budget-friendly, while more advanced tiers unlock 
additional features such as deeper automation, analytics, and 
integrations. However, costs rise as the number of users and feature 
requirements increase.
Target Audience
The tool is a strong fit for mid-sized IT teams that want a combined 
service desk and asset management platform. It provides structure for 
ticket handling while giving visibility into IT resources.
Pros
 All-in-one platform for service desk and asset tracking
 Extensive training resources available
 Powerful automation capabilities
Cons
 Higher pricing for larger teams
 Setup can be time-consuming
Freshservice is an excellent choice for teams looking to streamline IT 
support and asset management in one centralized, cloud-based system.
ManageEngine AssetExplorer
ManageEngine AssetExplorer helps IT teams track and manage assets 
without installing agents on devices. Its agentless discovery scans the 
network to identify hardware and software, ensuring accurate visibility 
of assets in real time.
The tool also monitors software usage and checks compliance with license 
agreements, reducing the risk of violations. With alerts for missing assets, 
pending updates, and potential compliance issues, teams can act quickly 
to stay in control. Its strong reporting capabilities further support audits 
and decision-making.
On-Premise vs. Cloud
AssetExplorer is primarily an on-premise solution, which suits 
organizations that prefer to keep IT asset data within their own 
infrastructure. While it offers limited cloud support, it remains most 
effective in traditional network environments.
User Feedback Summary
Users often highlight the tool’s robust features for compliance tracking 
and large- scale asset management. However, many note that the 
interface feels outdated and that effective use requires some IT 
expertise.
Pros
 Excellent for compliance monitoring
 Scales well for large networks
 Detailed reporting functions
Cons
 Not beginner-friendly
 Limited cloud capabilities
ManageEngine AssetExplorer is ideal for companies with large device 
inventories that need strong compliance tracking and detailed asset 
oversight.
ServiceNow ITAM
ServiceNow is designed for large enterprises that need comprehensive 
control over their IT assets. It manages the full asset lifecycle, from 
procurement and deployment to maintenance and retirement. Teams can 
track changes, handle service requests, and manage support needs within 
one platform.
Its biggest strength lies in integration—ServiceNow connects 
seamlessly with its broader ecosystem, including IT Service 
Management (ITSM) and Configuration Management Database (CMDB).
Organizations can also design and implement custom workflows, 
allowing them to tailor processes to fit specific needs.
Pricing and Implementation Effort
As a premium enterprise solution, ServiceNow comes with a significant 
cost. Implementation often requires several weeks, along with skilled IT 
staff to configure
and maintain the system.
While the upfront investment is high, the platform’s depth of features 
and scalability justify the expense for organizations that demand 
advanced functionality.
Best Suited For
ServiceNow is best suited for large companies with complex IT 
environments and dedicated IT teams.
Pros
 Rich feature set for enterprise-scale needs
 Highly scalable across teams and geographies
 Strong integration with other ServiceNow tools
Cons
 High cost of ownership
 Long and complex setup
ServiceNow is a powerful option for enterprises seeking 
advanced asset management with deep integrations and 
scalability.
Atomicworks
Atomicworks is a free, open-source asset management tool designed 
for organizations that want flexibility and control. It allows teams to 
track basic asset data while offering complete freedom to customize 
the tool as needed.
Unlike commercial solutions, Atomicworks does not come pre-hosted—
you must set it up and run it on your own infrastructure. This makes it 
appealing to teams that value transparency and control over their 
systems.
Community Support and Technical Complexity
Since it is open source, support is provided through community forums 
and online documentation rather than live customer service. Using 
Atomicworks requires IT skills to install, configure, and maintain the 
tool.
For non-technical users, the lack of direct support and the need for 
hands-on management can be a significant challenge.
Cost Effectiveness for Startups
One of the biggest advantages of Atomicworks is cost. There are no 
license fees, making it attractive for startups or small businesses that 
have technical teams and want to reduce expenses. The ability to adjust 
and modify the system also appeals to organizations looking for complete 
customization.
Pros
 No license costs
 Full control of system and data
 Highly customizable
Cons
 No dedicated support
 Requires technical expertise
Atomicworks is best for IT-savvy teams seeking a free, 
customizable asset management solution they can fully control.
Which Tool Is Right for You? For small businesses / startups
Choosing the right IT Asset Management tool depends on your team size 
your budget and the systems you already use. Each business has 
different needs. Below are clear suggestions based on who you are and 
what you need.
For Small Businesses and Startups
Small businesses often have limited budgets and small IT teams. They 
need tools that are easy to set up and simple to use. Cost is a big factor 
too. You want to avoid tools that take a long time to learn or need deep 
tech skills.
Recommended Tool: Asset Management 365
This tool is perfect for startups and small teams. It works smoothly with 
Microsoft
365. The setup is fast and you can start tracking assets in minutes. It 
offers a free
14-day trial so you can test it before buying. You get strong features 
without needing extra staff or big investments.
Why It Works 
Simple setup 
Clear 
dashboard 
Affordable 
plans
Built for small 
teams
For Mid-Market 
IT Teams
Mid-sized companies need more control over assets. They want better 
tracking reports and integration with other tools like helpdesk or email. 
Flexibility is key. The tool should work with your growing needs.
Recommended Tool: Freshservice
Freshservice is a strong pick for mid-sized IT teams. It brings asset 
tracking and helpdesk into one system. You can link assets to support 
tickets and automate tasks. It fits well with remote and hybrid teams.
Why It Works
All in one 
solution Good 
automation
Fits teams with 50 to 500 
users Quick access to help 
and support
For Large Enterprises with 
Complex Infrastructure
Large organizations often have thousands of devices. They need deep 
reporting strong security and custom workflows. They also need tools 
that follow compliance rules. These teams may also need to link the 
asset tool with other enterprise systems.
Recommended Tool: ServiceNow ITAM
ServiceNow is a premium solution made for large setups. It offers full 
lifecycle management from purchase to disposal. It connects with your 
change management and CMDB systems. Though it takes time to set up 
the results are worth it for big teams.
Why It Works
Very detailed features
Best for complex 
networks Strong 
compliance support
Trusted by global 
enterprises
For Microsoft 365-
Focused Organizations
If your team uses Microsoft tools every day your IT asset tool should work 
well with them. This helps you avoid double entry and keeps your data in 
sync. You also save time as your staff is already trained in Microsoft tools.
Recommended Tool: Asset Management 365
This tool is made to work inside the Microsoft 365 ecosystem. It uses 
SharePoint and Teams. You can assign assets with one click using Active 
Directory. The setup is simple and it feels like using another Microsoft app.
Why It Works
Built for Microsoft 
users No need for 
extra logins
Works inside SharePoint
One of the easiest tools to use
For Open-Source Enthusiasts
Some teams want full control. They want to host the tool on their own 
server. They may also want to change the code and add new features. 
For them open-source tools are the best choice.
Recommended Tool: Atomicworks Atomicworks is a free open-source 
asset tool.
It helps track assets and supports basic features. It is good for tech teams 
that can handle their own hosting and updates. You save money but need 
some effort to set it up. Why It Works No license fee Full access to source 
code Good for learning and testing Flexible if you have coding skills
Conclusion
Choosing the right IT Asset Management tool depends on your business 
size your team skills and your current systems. Look for tools that are 
easy to use fit your budget and offer strong support. Some tools are 
best for Microsoft 365 users while others are built for large or technical 
teams. Always check key features and user reviews before you decide.
Most tools offer a free trial or demo. Use this chance to test the tool with 
your team. A good start can save time and cost later. Pick the one that 
meets your needs and helps you grow.