How to Summarize Information for Presentations.

How to Summarize Information for Presentations

People have been guilty of making presentations that are too long and full of text. It is the biggest mistake one can do for their presentation, and we won’t deny that we have been there too.

A presentation is all about information. It is the best method to explain things to people as one can use various visuals, audio as well as text accordingly, to make the presentation more interesting and full of facts. Creating presentations is an art, as one would not want to include unnecessary things in the presentation to annoy the audience or make them get bored of it. The presentation has to be to the point and must incorporate the data which is related to the topic of discussion only. An effective presentation talks about the right information and is precise. Here are some tips on how one can summarize information for their presentations:

Identify the Goal: The presentation is made on a certain topic and with a certain goal. So you need to identify that end goal for the presentation that you want to achieve with it and what impression you want to leave on the minds of the audience by the end of the presentation. Keeping the goal in mind, you are able to create a strong outline for the presentation such that you include the information that is really required and will help you achieve the reaction from the audience that you intend to.

Use a Suitable Template: To start with the presentation, you need to go with a template that resembles the basis of your presentation. Choosing a related template reduces a lot of effort for you, as the template is enough to scream out the goal of your presentation and set the right vibe for the audience. This way, the audience is already aware of what they can expect from the presentation, and you, too, while creating the presentation, are always focused on which information to include and which not to.

Make the Information Factual: While creating a presentation, you must be aware of the fact that the presentation has to be precise and informative. Try to put more facts into the presentation in the form of a mix of text, visuals, charts, and graphs, etc. Unnecessary information will only make the presentation less interesting and less informative for the audience and engaging them will be difficult for you.

Cut the Text: Presentation always means more visuals and lesser text. Including more text into the presentation is like you have given the audience an information brochure, and they will have to read it themselves. Long texts in a presentation are always a no-no, and you can only escape such a situation by including other animations tools into the presentation. Make use of suitable visuals, audio, animations, graphs, and charts for data, and you will immediately see the difference.

A presentation filled with great visuals is always a success. Delivering information in form of visuals makes the audience engaged and understand things better.

Also, never repeat a text once you have used it at the right place. There is no use in repeating the same text in the presentation, as it will only make the presentation longer and boring.

One Fact One Slide: Organizing the information in a presentation is the best when you use one major data point on one slide. To emphasize the importance of the data, make use of the combination of text, visuals, charts, graphs, etc. Using one point per slide will help the audience grasp the information easily, and they won’t get confused. This will also help them memorize the information for a longer time, resulting in a successful presentation from your side.
Visuals for the Rescue: We have already discussed that how visuals can help the information to be more interesting and understandable. Here again, we will talk about how a visual element can make the message more memorable for the audience. Make use of visuals to highlight the key message on each slide and see the results. Visuals eliminate the use of extra text, emphasize the very goal of the presentation, engaging the audience till the end, making them understand and memorize all the important information.

Information delivery is the main goal of a presentation, and if you want to make to achieve this very goal from your presentation, you must use the information in the right amount and at the right places. To get more information about making presentations, you can also check out the treasure of zillions of presentations uploaded by professional presentation creators on SharePresentation.

SharePresentation is a free online presentation platform where people share presentations online from various fields upload numerous presentations every day.

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