How to Create an Effective Debt Recovery Policy for Your Business
                     How to Create an 
Effective Debt 
Recovery Policy for 
YA storateugicr ap pBroacuh tso pirontecteings yosur cash flow and maintaining 
healthy client relationships
Why Your Business Needs 
a Debt Recovery Policy
The Challenge The Solution
Late payments and unpaid A well-crafted debt recovery 
invoices can cripple cash flow, policy establishes clear 
disrupt operations, and procedures, protects your 
threaten business bottom line, and maintains 
sustainability. Without a clear professional relationships. It 
policy, recovery efforts transforms collections from 
become inconsistent, time- reactive crisis management to 
consuming, and often proactive business strategy.
unsuccessful.
Essential Components of Your Policy
Clear Payment Terms Communication Protocol Escalation Process
Define payment deadlines, Establish a timeline for payment Create a step-by-step approach 
accepted methods, and late fees reminders—friendly notices at 7 from internal follow-up to 
upfront. Include these terms in days overdue, formal notices at professional collection services. 
every contract and invoice to set 15 days, and escalation Know when to involve 
proper expectations from day procedures at 30 days past due. business debt collection experts 
one. for maximum recovery.
Implementation Roadmap
1 Week 1-2: Document & Design
Draft your policy, define terms, and create templates for 
notices and communications
2 Week 3: Team Training
Train staff on procedures, tone, and when to escalate cases
3 Week 4: System Integration
Integrate automated reminders into your billing system
4 Week 5+: Launch & Monitor
Implement policy with new clients and review 
effectiveness monthly
Maximize Recovery Success
Professional Collection Services
When internal efforts reach their limit, professional collection services become 
invaluable. Flat fee collections for past due invoices offer predictable costs 
and higher recovery rates without eroding your margins. 73%
Key benefits:
• Transparent, fixed-fee pricing structure
Average Recovery Rate
• Expert negotiation and legal compliance
• Preserve customer relationships with professional approach Professional services
• Free up internal resources to focus on growth
45%
Internal Recovery
Without professional help
Ready to Strengthen Your 
Collections?
Let's Talk Strategy Contact Us Today
Protect your cash flow with a Phone: (818) 368-3100
customized debt recovery 
Email: [email protected]
policy that works for your 
business. Our team specializes Learn More: 
in helping companies recover cashinusa.com/flat-fee-debt-
outstanding debts efficiently collection
and professionally.