Tips for Safely Storing Documents Before Destruction
                     TIPS FOR SAFELY 
STORING 
DOCUMENTS BEFORE 
DESTRUCTION
ASSESS YOUR DOCUMENTS
The first step in effective document storage is determining 
the categories of paperwork you have. This can include 
personal identification, financial records, business contracts, 
and corporate documentation. Classifying documents helps 
you understand which ones are sensitive and need more 
secure storage solutions versus those that are less critical.
SELECT APPROPRIATE STORAGE 
SOLUTIONS
Choose a storage solution that is both secure and efficient. 
Here are some options for different types of documents:
• Filing Cabinets - For physical documents, use a locked 
filing cabinet. 
• Boxes - Store documents in labeled, sturdy boxes.
• Digital Options -  For digital documents, utilize 
encrypted external hard drives or secure cloud storage 
solutions. 
IMPLEMENT ACCESS CONTROL
Limit access to stored documents to only those who 
absolutely need it. This might involve setting up a system 
where only authorized personnel can access sensitive 
information or document storage areas.
CREATE A DOCUMENT RETENTION POLICY
Having a clear policy on how long documents need to be 
stored can help streamline the process of eventual 
destruction. Include specific timelines for different types of 
documentation based on legal or business requirements.
USE THE RIGHT SECURITY MEASURES
Physical security measures such as locks, alarms, and 
surveillance cameras can further protect stored documents. 
For digital documents, using strong passwords, multi-factor 
authentication, and regular software updates can help 
safeguard against unauthorized access.
PLAN FOR DESTRUCTION
Once the time comes to destroy documents, make sure you 
have a secure plan in place. For physical documents, 
consider shredding services that provide certificates of 
destruction. For digital documents, use software that 
permanently erases files, ensuring they cannot be 
recovered.
ABOUT COMPLETE SHREDDING SOLUTIONS
Complete Shredding Solutions is a family-owned and 
operated shredding services company with over 50 years of 
experience in the service industry. Ensure your data's safety 
with our secure document destruction services. Protect 
sensitive information while staying compliant with 
regulations. Trust the experts.
CONCLUSION
Safely storing documents before their destruction is crucial 
for maintaining confidentiality, ensuring compliance, and 
protecting sensitive information. By assessing your 
documents, selecting appropriate storage solutions, 
implementing security measures, and creating a clear 
destruction plan, you can mitigate risks and conduct 
document management effectively. 
CONTACT INFORMATION
Email - [email protected]
Phone - 516-442-1624
Address - 3550 Hampton Road, Oceanside, NY 11572
Website - https://completeshreddingsolutions.com/