Backup a QuickBooks Desktop Company File
                     Backup a 
QuickBooks 
Desktop 
Company File
By Dancing Numbers
If you want to ensure that you always have access to the most current, 
usable, and error-free financial records and information for your 
business, creating backups of your Quickbooks data is essential. Backup 
company files can be used to restore accounting data in the event of a 
computer crash or to undo recent changes. If you run into trouble, a 
backup can help you get out of it.
Want to create a backup of your company’s 
data and you don’t know how to backup it, 
then you don’t need to worry. In today’s 
blog, we are going to tell you 
how to create a backup file for the QuickBoo
ks company file
. Simply creating a backup allows you to 
restore your data in the event of a problem.
Backup the Company 
Data in QuickBooks De
sktop
Backing up company data in 
QuickBooks is easy when you follow 
these simple steps. Let’s look at how to 
back up your company data in 
QuickBooks.
• Begin by choosing a backup company from 
the file menu.
• Once the new window has opened, click on 
the backup copy button to continue.
• In the next screen, select the local backup.
• Navigate to the folder or location where you 
want to save your file.
• Alternatively, you can browse and save the 
backup to any external device, such as a 
hard drive or thumb drive, by browsing and 
saving it first.
How to 
manually 
create a 
backup of your 
company file?
• As a last resort, you can always make a backup of your company’s 
files on your own.
• Go to the File menu in QuickBooks and select Single-user mode.
• Go back to the File menu and select the option to “Back up 
Company” once again. Click on Create Local Backup to start the 
process of creating a backup.
• Select Local Backup in the window and then click Next.
• Under Local Backup Only, click Browse and navigate to the location 
where you want to save your backup company’s backup company 
file.
• Decide how many back-ups you’d like to have. This is a completely 
optional step.
• Prior to saving, this performs a check to ensure that your backup 
file is in good shape.
• Click the OK button when you’re finished.
• Next, select Save it now.
QuickBooks creates a single backup company file for you to work with 
when needed. When it’s all said and done, you’ll have a confirmation 
message.
Do you have For any other queries 
related to this or about  
any QuickBooks Desktop or 
questions? Online then,
[email protected]
www.dancingnumbers.com