Delete an Employee in QuickBooks Desktop and Online
                     Delete an 
Employee in 
QuickBooks 
Desktop and Online
As a business owner, you may need to alter your employee records once in a while 
in case an employee quits or is asked to leave. In such circumstances, you would 
also need to make changes to your company records in QuickBooks to ensure that it 
reflects correct data. However, before you learn to delete an employee in 
QuickBooks desktop and online, you must know that an employee can only be 
deleted if no paycheck has been generated for them yet. If it has even one, you may 
have to deactivate them.
Deleting an employee in QuickBooks is 
quite an easy process, but as mentioned 
before, you have to ensure that the 
employee you wish to delete doesn’t have 
any active paychecks. There are two ways 
to erase an employee record – delete an 
employee or deactivate an employee.
How to delete an employee in 
To delete an employeQe uini QcukicBkoBoookkss, ?you 
have to:
• Open QuickBooks and go to “Workers”
• Choose “Employees”
• Now, select the employee you wish to 
delete
• Next, click “Edit Employee”
• Then, select “Delete”
• Lastly, click “Yes” to confirm
How to deactivate an employee in 
QuickBooks?
To inactive an employee in QuickBooks, you 
have to:
• Open QuickBooks and select “Workers”
• Choose “Employees”
• Now, click on the employee details you wish 
to deactivate
• Next, select “Edit” and from the dropdown 
menu, click “Terminated”
• Finally, choose “Done”
The previous-mentioned 
processes are extremely 
convenient and time-
saving, however, don’t 
forget to decide whether 
to delete or deactivate 
an employee based on 
their details.
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