Write Off an Invoice in QuickBooks
                     Write Off an 
Invoice in 
QuickBooks
By: Dancing Numbers
In today’s world, businesses are constantly on the hunt 
for ways to save money. Whether it’s by cutting back on 
expenses in general or by finding ways to reduce the 
amount of money they owe, there’s always room for 
improvement. One way to reduce your balance sheet 
debt is by writing off an invoice. This can be a great way 
to reduce your overall liability and free up money that 
you can use elsewhere. In this article, we will walk you 
through the process of 
writing off an invoice in QuickBooks.
Reasons to write off an invoice
If you have to 
write off an invoice in QuickBooks, there 
are a few reasons why:
• The invoice is for an overpaid bill or one 
that is not valid
• The amount on the invoice doesn’t 
meet the criteria for a valid expense
• The customer has stopped paying bills
• You don’t have enough money left in 
your account to cover the cost of the 
invoice
Mistakes to Avoid
If you want to write off an invoice in QuickBooks, 
there are a few things to keep in mind. 
• First, make sure the invoice is for a legitimate 
business expense. 
• Second, follow the correct procedure for writing 
off an expense. 
• And finally, be sure to keep accurate records of 
your writing offs so you can document your 
claims properly.
How to write off a 
bad debt invoice in 
QuickBooks
If you have a balance on an invoice that 
you no longer want to pay, there are a 
few ways to write it off in QuickBooks. 
The best way to decide which method is 
best for you depends on the specific 
situation. One option is to write off the 
entire balance as a bad debt expense.
• To write off an entire balance as a bad debt expense, 
open the “Expenses” list in QuickBooks and click on 
the “Bad Debt Expenses” folder.
• From here, select the invoice from which you want to 
write off the balance and then click on the “Write Off 
Balance” button.
• This will open the “Write Off Bad Debt dialog box.” In 
this dialog box, you’ll need to provide information 
about why you’re writing off the debt (for example, 
because it’s been more than 12 months since you 
received payment) and how much of the original 
balance you want to write off (in dollars).
• After making your changes, click on the “OK” button to 
save your changes and close the dialog box.
• This will write off the entire balance of the invoice as a 
bad debt expense in QuickBooks.
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write off an invoice in QuickBooks:
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