Exoedge1019
Uploaded on May 7, 2025
This presentation, "Compliance and Tax Considerations in Property Management Accounts Payable," presented by EXO Edge, outlines the essential compliance and tax-related responsibilities that property managers must address within their accounts payable (AP) processes. It highlights the importance of maintaining accurate vendor records, enforcing internal controls, and adhering to documentation requirements to ensure regulatory compliance. The presentation also covers critical tax obligations such as issuing 1099s, collecting W-9s, and understanding sales tax responsibilities. Finally, it showcases how EXO Edge supports property management firms by providing automated workflows, robust documentation, and expert guidance to maintain AP compliance and minimize risk.
Compliance and Tax Considerations in Property Management Accounts Payable
Compliance and Tax Considerations
in Property Management Accounts
Payable
Presented by EXO Edge
Understanding Compliance in Property Management AP
● Maintain accurate vendor records (W-9s, insurance certificates)
● Follow internal approval workflows and authorization limits
● Enforce segregation of duties to prevent fraud
● Document retention policies per IRS and local requirements
● Comply with fair housing and anti-discrimination laws in vendor selection
Tax Responsibilities for Property Managers
● Issue 1099 forms to qualifying vendors by January 31
● Track and report sales/use tax on vendor purchases where applicable
● Ensure timely W-9 collection and validation before payment
● Avoid backup withholding penalties by maintaining compliant vendor
data
● Stay updated on state-specific AP tax rules
EXO Edge: Your Partner in AP Compliance
● Automated 1099 and W-9 tracking within AP workflows
● Robust documentation and audit trails
● Vendor verification processes built into invoice workflows
● Tax law expertise to support multi-state operations
● Reduced risk through best-practice AP controls
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