Admin assistant Resume guide (1)
                     HOW TO WRITE ADMIN ASSISTANT 
RESUME –STEP BY STEP GUIDE 
Resume Element 
1. Contact Information-
2. Professional Summary-
3. Employment History-
4. Education/ Certifications
5. Key Skills-
Professional Administrative Assistant Summary
• “Administrative Assistant with 4 years working for a staffing & recruiting 
company. Extensive experience supporting sales, recruiting, and 
managerial personnel. Known by peers and supervisors for the ability to 
accommodate office visitors, schedule and facilitate meetings, and 
inventory and order office supplies.”
•  
• “Senior Administrative Assistant with 10 years in the law and professional 
services industries. Extensive experience supporting attorneys, executives, 
as well as offices as a whole. Known for a superior ability to organize 
schedules, make travel arrangements, and maintain a rigid filing system.”
Administrative Assistant 
Responsibilities
• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and 
copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations
Administrative Assistant Key 
Skills
• Functional Skills: Documentation, Copying, Customer Service, 
Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements
• Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy 
Machine, VoIP Phones, Fax Machine
To give your Key Skills section some additional weight, you may 
choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the 
listed skills.
Quantifying Your Resume
• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?
List of Soft skills for Admin 
profile 
• Professional
• Personable
• Proactive
• Organized
• Reliable
• Productive
• Problem Solver
Administrative Assistant Action 
Verbs
Answering Directing Organizing
Scheduling Maintaining Filling
Producing Distributing Assisting
Supporting Developing Booking
Arranging Printing Faxing
Copying Submitting Reconciling
Greeting Researching Creating
Handling Monitoring Prepairing
Ensuring Checking Fielding
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Resume ?
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