What are Salesforce Storage Limits and How to overcome with it?
                     What are Salesforce Storage 
Limits and How to overcome 
with it?
Salesforce provides a storage limit based on the edition of the platform you 
are using. For instance, the Enterprise Edition provides 1 GB of data 
storage, while the Unlimited Edition offers 2 GB. This limit includes all data 
types such as accounts, contacts, leads, opportunities, and custom objects. 
If you exceed this limit, you will need to purchase additional storage, which 
can be costly, or reduce the amount of data you store.
Here are some common issues faced by Salesforce users regarding storage 
limit and how to overcome them:
Overuse of File Storage
One of the most common issues that Salesforce users face is running out of 
file storage. Salesforce offers 20 GB of file storage per organization, which 
includes attachments, documents, files, and content. When users store 
large files or a large number of files, it quickly consumes the available 
storage space.
Salesforce is a powerful cloud-based customer relationship management 
(CRM) platform used by businesses of all sizes to manage their customer 
data, automate business processes, and drive growth. However, as with any 
platform, Salesforce has its limitations, and one of the most significant 
issues faced by its users is storage limit.
To overcome this issue, you can use external storage options such as 
Amazon S3 or Microsoft Azure to store large files outside of Salesforce. 
Another option is to use content delivery networks (CDNs) to serve up large 
files to your users.
Unused Data
Many organizations store data in Salesforce that is no longer needed. This 
includes old leads, contacts, and accounts that are no longer in use. Unused data 
consumes valuable storage space and can cause Salesforce to slow down.
To overcome this issue, regularly clean up your data by deleting records that are 
no longer needed. You can also use Salesforce archiving and data retention 
policies to automatically archive or delete data that is no longer required.
Large Attachments
Salesforce allows attachments up to 25 MB in size. However, storing large 
attachments in Salesforce can quickly consume your available storage space. 
This is especially true if you are dealing with a large number of attachments.
To overcome this issue, use external storage options such as Amazon S3 or 
Microsoft Azure to store large attachments. Another option is to use a third-party 
application that allows you to compress attachments or use an external service 
to host attachments.
Duplicate Data
Duplicate data can cause confusion and consume valuable storage space. When 
users create duplicate records, it multiplies the storage space required for a single 
record.
To overcome this issue, use Salesforce’s built-in duplicate management tools to 
prevent users from creating duplicate records. You can also use third-party 
applications that help identify and merge duplicate records.
Poor Data Quality
Poor data quality can result in inaccurate reporting, duplicate records, and wasted 
storage space. This can be caused by various factors such as human error, lack of 
data validation, and inconsistent data entry.
To overcome this issue, implement data quality measures such as validation rules, 
workflows, and data entry guidelines. You can also use third-party applications that 
help identify and correct data quality issues.
By Using File ZIPO
File ZIPO is a Salesforce native app that integrates your Salesforce org with the 
most-popular external cloud storage platforms, viz. OneDrive, Amazon S3, Google 
Drive, Dropbox & Box.com.
It Can Perform mass actions like:
● ZIP, Sync, Archive, Transfer, Merge and Backup Salesforce files
● Sync Salesforce files & attachments with external cloud storage accounts 
and can access them any time within your Salesforce org with File ZIPO’s 
real-time sync.
● Supports both Files and Attachments of Standard & Custom Objects
● Easily link salesforce environment with multiple Cloud Platforms
● Easy & quick way to manage Files & Attachments in few simple steps
In conclusion, Salesforce storage limit can be a significant issue for organizations 
using the platform. However, by implementing the strategies mentioned above, 
you can overcome these issues and make the most of your available storage 
space. By keeping your data clean, organized, and of high quality, you can 
improve the performance and effectiveness of your Salesforce instance.
Thank you!
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