What is important when choosing a conference hall
                     What is important when choosing a conference hall?
Your conference site selection may make or break your event. Your 
conference to-do list should include this item at the top. After all, the location 
will greatly affect your conference’s budget and atmosphere. The place you 
choose will affect critical elements, such as the date of your event, so make an 
informed decision. Here are 7 things to think about while looking for a 
Conference hall in Chandigarh to assist you.
Budget
When handling the event’s logistics, keep the bottom line in mind. Take the 
time to research how much it will cost to rent a conference space because it is 
an important expense and you need to be sure you stay within your spending 
limit. If you’ve discovered the ideal conference location, it can be worth 
checking to see if you can negotiate a cheaper rate in return for a longer-term 
commitment. Being flexible with the date will also help you get a better deal 
because other days of the week often have lower prices. Never be scared to 
bargain!
Location
One method to encourage more people to come is by picking a convenient 
venue. Don’t forget to enquire about neighboring hotels, airport access, and 
public transportation options. For participants who decide to drive on the day,
there has to be enough parking or valet service. By ensuring that nearby 
eateries and other attractions are open before and after your event, you may 
create more networking chances.
Capacity
Make sure participants have room to rest during breaks and comfortable seats
in all sessions. When attendees need to take notes or use computers, avoid 
venues with theatre-style seating. Similarly, to this, an overly large conference
room would make it appear as though half the people did not arrive.
Features
Choose a location for your event that has all the facilities you want. This 
covers everything like A/V gear, microphones, kitchen amenities, and 
wheelchair accessibility. Be aware of the setup limitations, paying close 
attention to the seating plans and sponsor spaces. See whether you can use 
the exhibition space and break-out rooms, or if you can hire the caterer of 
your choosing. If the location offers on-site catering, find out if it can handle 
particular diets or food allergies.
Staffing
On the day of your conference, you’ll have a lot to manage, so be sure there 
will be enough concierge assistance, waitstaff, and security. Find out whether 
a specific venue organizer will be available to help with any problems as well. 
Find out whether there will be tech assistance available so that presentations 
go well and participants don’t waste time looking for Wi-Fi throughout the 
conference.
Branding
Consider your stakeholders and sponsors when selecting a location by picking
one that is unmistakably consistent with the image you want to convey. Ask 
the venue manager if there will be any other activities taking place there that 
may conflict with your conference or your marketing message. Finding out 
about possible branding and signage options is also beneficial. Can you 
advertise on home plasma displays or put signs in the elevator? Make sure 
you are capable of branding since it is crucial.
Accommodation
It’s usually ideal to select a conference venue with on-site lodging if your 
event lasts all day or for many days. Delegates may unwind at the end of the 
day without having to make any additional travel.
 
Our Recommendation – HOTEL CITY HEART PREMIUM, CHANDIGARH
Hotel City Heart Premium is one of Chandigarh’s finest luxury hotels. 
Conference rooms, their rooms are equipped, designed, and decorated 
differently. Private conference rooms are available at the hotel’s 24-hour 
business center, which focuses on convenience and comfort, cutting-edge 
technology, and first-rate service. Modern amenities, exquisite furnishings, 
and panoramic views of the city’s historic diplomatic quarter are all featured 
in the hotel’s rooms and suites.
Source:-  https://www.hotelcityheartpremium.com/what-is-important-
when-choosing-a-conference-hall/