How to Implement Kanban in a Manufacturing Process
                     HOW TO IMPLEMENT 
KINA AN BMAAN UFACTURING 
PROCESS
INTRODUCTION TO 
KANBAN
Kanban is a visual scheduling system used in lean 
manufacturing.
• It helps reduce waste, improve efficiency, and 
streamline workflows.
• Originally developed by Toyota, Kanban is now 
widely used across industries.
THE CORE PRINCIPLES OF 
KANBAN
• Visualize the Workflow – Make processes 
transparent.
• Limit Work in Progress (WIP) – Prevent overload 
and bottlenecks.
• Manage Flow – Ensure a steady production rhythm.
• Implement Feedback Loops – Regularly review and 
adjust.
 STEP 1 -
 ANALYZE THE CURRENT 
PROCESS
• Identify existing workflows and inefficiencies.
•    Use value stream mapping for a clearer picture
•          Map out the production steps from start to 
finish.
STEP 2
DESIGN THE 
KANBAN BOARD Types of Kanban Boards:
• Physical Board 
• Digital Board
Basic Board Layout:
Columns: To Do → In Progress → 
Quality Check → Done
05
STEP 3
DEFINE KANBAN CARDS
What is a Kanban Card?
• Represents a task or work item.
• Contains task details (description, priority, deadline, 
owner).
Example of a Kanban Card:
Task: Assemble Product A
Assigned To: [Worker Name]
Due Date: [MM/DD/YYYY]
Status: In Progress
 STEP 4
 SET WORK-IN-PROGRESS (WIP) LIMITS
Why Limit WIP?
• Prevents overloading production 
stages.
• Reduces idle time and bottlenecks.
How to Set WIP Limits:
• Evaluate past workflow capacity.
• Start with small limits and adjust based 
on performance.
 STEP 5 
     IMPLEMENT A PULL 
SYSTEM
Kanban is a visual scheduling system used in lean 
manufacturing.
• It helps reduce waste, improve efficiency, and 
streamline workflows.
• Originally developed by Toyota, Kanban is now 
widely used across industries.
STEP 6
 MONITOR PERFORMANCE AND 
IMPROVE
Track key performance metrics: lead time, 
cycle time, throughput.
Conduct regular stand-up meetings to refine 
processes.
Use PDCA (Plan-Do-Check-Act) for ongoing 
improvements.
05
 
   KANBAN TOOLS & 
SOFTWARE
Physical Tools: Whiteboards, Kanban cards.
Digital Tools: Trello, Jira, Kanbanize, 
Monday.com.
Selecting the right tool based on company 
needs.
CONCLUSION & KEY TAKEAWAYS
• Kanban helps streamline manufacturing 
with better workflow visibility.
• Setting WIP limits and using a pull 
system improve efficiency.
• Continuous monitoring and adaptation 
lead to long-term success.
• Start small, adapt, and scale based on 
business needs.
Studio Shodwe 2024
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