Scale Your Finance Function Smartly—No Full-Time Team Required
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FINANCING 
RESOURCES
How To Build A Scalable Finance 
Team Without Full-Time Hire
Russell Slappey
Outsource accounting, hire an interim controller, and a fractional CFO to have 
books that are right and controls that are repeatable and strategic leadership 
eonm dpelomyeaend without full-time hire
s. Additional 
Outsourced accounting cleans up your books, an interim controller constructs Insights
systems and controls, and a fractional CFO is a strategy and fundraising Key KPIs to Track 
readiness driver. This three-layer model reduces xed expenses, reduces close When You 
Outsource Your 
sceycnlieosr, anda npcreo veixdpeesr ftoisuen, deenrasb wlinitgh  socna-ldinegm taon bde predictable and agile. It helps Accounting Team
Read More 
businesses stay lean, agile and growth-ready while only paying for the »
expertise they truly need. Growing a business is exciting – until the nancial How to Build a 
Scalable Finance 
responsibilities start expanding faster than your team can handle. Team Without 
Full-Time Hire
Read More 
Why rethink full-time hiring? »
Bankruptcy Planning 
Full-time nance hires are often expensive and in exible for the intermittent vs Bankruptcy Filing:
 A 2025 Guide for 
needs of scaling companies. A senior in-house CFO can cost well into six Business Owners
gures annually depending on company size and location, while controllers and Read More 
»
asenndi omr ancacoguemnteant so avedrdh emaodr. eM axneyd c poamyproalnlies need senior expertise only at speci 
c in ection points such as fundraising, rapid growth, or systems overhauls. 
Outsourcing or buying expertise on demand reduces xed cost and shortens 
the time to impact. Valuable Business 
Finance vs Accounting – quick News and Insights 
clarity Delivered Right to Your Inbox
Finance = strategy and future decisions
CAoccvoeursn ftoinrgec =as aticncgu,r pacriyc,i nrge,c ourndits  eacnodn ocmomicps,l iaanndce fundraising.
Covers reconciliations, month-end close, taxes, and 
audit trails. Follow Us on Social 
You need both functions cleanly de ned but not necessarily both as full- Media
time hire.
When outsourcing makes sense
Consider outsourcing when you see one or more of these signals:
Month-end closes slip 
Talk to a Financial Expert
regularly Reconciliations 
Do you have a burning 
backlog grows business or finance question? 
Reporting gaps or inconsistent KPIs appear Ask one of our top CFOs now!
CInovmesptloiarn dcuee b duirldigeenn cinec rise ases or new tax 
rauplepsro aapcphliyng START A CONVERSATION
Outsourcing buys exibility. You scale skills up or down as needed and avoid 
xoevder hpeaaydro. lRl ecent industry data shows nance and accounting remain a 
major area for outsourcing as companies chase cost e ciency and 
specialist skills.
The three-layer model what to hire and 
when
Layer 1 — Outsourced Accounting
Manages AP/AR, general ledger, month end close, reconciliation, payroll 
management and routine reports. Objective: data cleansing, good books, 
foreseeable month end.
Layer 2 — Interim Controller
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Designs month-end calendars, standard processes, reporting templates, internal 
acoundtitr orlesa and
CFO & STRATEGIC SERVICES V STAFFING ADVISORY ABOUT US V BUSINESS RESOURCES V
dinesGs.oal: systems that run without re 
ghting.
Layer 3 — Fractional CFO
Offers cash- ow strategy, pro t analysis, forecasting and scenario planning, 
Investor-Ready reporting. Goal: strategic choices and readiness of external 
stakeholders.
A practical example from chaos to clarity
A fast-growing SaaS company was closing books in 21 days, lacked a clear 
burn-rate, and the
 nance team was burning out. We implemented this stack: outsourced 
accounting to bring the books current, an interim controller to document and 
standardize processes, and a fractional CFO to build a 12-month forecast and an 
investor pack. Result within 90 days: month-end close shortened to 7 days, unit 
economics clari ed, and investor diligence completed on schedule – without 
hiring three full-time people.
ROLE IN-HOUSE (ANNUAL) OUTSOURCED / FRACTIONAL / INTERIM
CCoFsOt compa$r2i5s0o,0n0 0( –U $S4 5m0,0a00r k(teypti)cal market $3,000 – $12,000 / month 
range for senior private-company (fractional CFO retainer 
CFOs) ranges)
Controller $120,000 – $200,000 (depending on $2,000 – $6,000 / month 
market and experience) (interim/controller 
engagement)
Accountant $60,000 – $90,000 (average $25 – $60 / hour 
accountant salaries) (outsourced accounting 
rates)
Outsourcing typically reduces xed cost while preserving access to senior skills. 
Your actual savings will depend on engagement model, scope, and location.
Step-by-step implementation
1.Diagnose gaps — Is the problem accuracy, controls, or strategy? Use a 
30-day health check to score each area.
2.Start with outsourced accounting —Clean the books, balance the 
historical concerns, record the chart of accounts. There will be 
erroneous forecasts and decisions without clean data.
3.Add an interim controller when volume grows — Implement a month-
end calendar, reporting templates, and controls. Make closing 
repeatable.
4.Hire a fractional CFO to make forecasts and get ready to face investors 
– Construct scenario models, price optimization, and investor decks.
5.Adjust quarterly and review- Increase or decrease the scale of services 
depending on growth pace, fundraising strategies or product cycles.
Practical note: set clear SLAs for turnaround and deliverables with outsourced 
partners. Make the controller responsible for sign-off on monthly close health 
and the fractional CFO responsible for forecast accuracy metrics.
What success looks like
Faster closes and fewer post-close adjustments 
Predictable cash forecasts with clear runway 
scenarios Investor materials that pass initial 
diligence checks Clear unit economics and 
pricing levers
Finance function that exes with the business 
rather than holding it back
These outcomes translate to less executive friction, better decisions, and 
lower long-term hiring risk.
FAQs
Q: Is outsourcing safe for growing companies?
A: Yes. Reputable providers use service-level agreements, documented controls 
and secure data practices. Always request references and a sample month-
end checklist.
Q: Which comes rst: accounting or strategy?
A: Accounting. Clean numbers are the foundation of reliable GET IN TOUCH 4
 strategy.
CFO & STRATEGIC SERVICES V STAFFING ADVISORY ABOUT US V BUSINESS RESOURCES V
Q: Can a smabllusiness use this 
model?
A: Absolutely. Small businesses gain senior skills without xed payroll 
commitments and can scale support as they grow.
Q: Can a small business use this model?
A: Absolutely. It’s designed speci cally for lean teams.
Q: How do I know which roles I 
need? Use the simple rule:
Accountant = accuracy, 
Controller = systems, CFO = 
strategy.
Conclusion
Nperspective builds and operates scalable nance stacks for founders and 
nance leaders. We run the 30-day nance health check, implement outsourced 
accounting, and place interim
controllers and fractional CFOs matched to your growth stage. Book a free 
20-minuFatece cboonoksult to seeT whoitwte rthis worksL ifnokre dyIonur business.
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