HOW TO PLAN A GREAT CONFERENCE
                      HOW TO PLAN A GREAT 
CONFERENCE
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SERVICES FROM PURE AV
Hosting a conference is a great way to bring your customers together and establish 
your organization as a leader in your industry. Connecting your clients with industry 
influencers ensures your name is synonymous with success, which means that a well-
run conference is a must. At Pure AV, we’ve collaborated with hundreds of clients to 
deliver spectacular conference events. Our project managers and technicians have 
coordinated a variety of events in conjunction with customer needs– we know how to 
put on a memorable presentation. We asked our team of experts what it takes to plan 
a great conference, and here’s a list of what they came up with:
EVENT TYPE
There are several different types of events, and each type requires a different format to ensure 
that attendees get the most of out their experience. The five main event types include:
 ‘Tribal’ or Community Events 
Networking Events 
Trade Shows Educational Events
 Academic Events
Understanding your event type is important– many first-time conference 
planners lose sight of that. For each type of event, there is an ideal format, 
so curate your material accordingly. Not sure whether you’ve got the right 
agenda format for your event? Do your research well ahead of time.
DETAIL AT A SUCCESSFUL 
CONFERENCE
Details are essential to the success of your conference. Add the right details and your audience 
will love you. Miss the details and you’ll miss out on a great opportunity to wow your client 
base. Giveaways are a great example. If you’re hosting a Scrum conference, branded scrum 
gear will make people very happy. Hosting a business event? Give away free day planners. 
Offer your audience useful tools to show them feel involved – this positions you well in their 
minds. As far as the logistics details, make sure you’ve got everything well-coordinated. From 
hotel and food to registration, internet, audiovisual, and of course the flow of the event. 
Tending to these details will ensure a smooth experience for your guests.  It’s not only 
invaluable to your brand image, it will keep your attendees coming back year after year.
PLAN YOUR STAFFING NEEDS FOR 
THE CONFERENCE
With details comes the need for adequate staff– no matter what your budget, 
never skimp on people. Running a successful conference is an all-hands-on-deck 
scenario, and it takes a lot of hands. From curating the program and dealing with 
speakers to budget and sponsorships, design and content– the list goes on. You’ll 
need to ensure that you have enough staff on hand to deal with everything 
efficiently enough to provide a quality experience for attendees.
SPEAKERS AND CURATION
In other words, plan carefully. The difference between a well-planned conference and poor 
planning can affect your firm’s position in the industry. A poorly planned conference is so 
obvious to all involved. At Pure AV, we provide the best conference AV production solutions for 
events of all sizes. Our team has provided stunning presentations for organizations at venues 
all across North America. We’ve built a solid reputation for both collaborative work and 
technical insight. We only use conference AV equipment of the highest caliber and hire only 
the most competent and helpful staff.  At Pure AV, we believe that conferences are the ultimate 
tool for connecting people and developing influence. We’ll help to ensure impeccable 
execution so you can focus on what matters most– providing the best value for your guests.
BOOKING AUDIO VISUAL SERVICES
Next step: If you need more information about this or any other services, please 
take a moment to fill out the form below and one of our staff members will be 
sure to respond within 24 hours. Afterwards, we encourage you to check out Pure 
AV’s social handles and view our past projects – Facebook, Instagram, LinkedIn 
and YouTube. We promise you will be intrigued!
 
If you would like additional information, please do not hesitate to contact our 
sales staff by emailing [email protected] or calling 1-800-929-7089. You can expect 
a response in 24 hours or less. But while you are waiting, slide over to Pure AV 
social handles to see some of our previous work – Facebook, Instagram, LinkedIn
 and Youtube.
We look for forward to helping you with any virtual or hybrid event needs in the 
near future!
CONTACT US
Email - [email protected]
Mobile - +1-800-929-7089 
https://www.pureav.ca/